Human Resources Administrator at G4S

ROLE RESPONSIBILITY:

Effective HR Administration

New Starters

• Ensure that full vetting process has been followed upon recruitment of new incumbent
• Process all new starter documents and onboarding pack as per HR Guidelines and policy
• Provide advice on benefits offered by the Company and ensure that benefits are linked by Payroll
• Engage on SAGE 300 People and any other legislative systems/portals             

 Terminations

• Ensure that a resignation letter or dismissal letter is received
• Exit Interview is conducted for resignations
• Complete benefit withdrawals (pension fund, UI19 and Certificate of service) and process Medical Aid cancellation/transfer
• Ensure a movement form is processed
• Terminate on required legislative systems/portals

Other HR/Payroll related Admin

• Submit monthly payroll related Input to Payroll
• Administration of any and all Employee movements (Promotions, Transfers, Death, etc.)
• Responsible for HR related Policies and procedures and the adherence thereof
• Check regional salary earning analyses to ensure that is correct
• Ensure that Payroll Approval reaches Payroll as per set deadlines
• Process Pay Queries
• Oversee payslip distribution
• Oversee distribution of Pension Fund Statements and IRP5’s annually
• Administer Surveys, projects, employee engagements and the like
• Ensure that requisitions and movements are authorized in line with the DOA
• Ensure that all HR related input is processed on Easy Roster (i.e promotions, transfers, demotions etc.)
• Oversee personnel file administration and ensure all documents are on file. Electronically and Hard Copy.
• Process leave, disciplinary outcomes and beneficiary details on Sage 300 People and Easy Roster
• Check PSIRA registration where required and all other legislated requirements e.g. firearm competency, driver’s license and PDP
• Submit Benefit Application forms to relevant Benefits partner/Insurer (i.e medical aid & multi benefit forms)

Benefits Administration

• Process Workman’s Compensation Admin
• Process death claims
• Process disability claim
• Ensure that employees update beneficiary forms annually
• Administer Maternity leave process and ensure the necessary agreements are in place

 Timely and Accurate Reporting and Compliance Audit/Reporting

• Compilation of monthly reporting and management information and KPIs
• PSIRA reconciliation and reporting
• Provident/Pension Fund claims and outstanding information reporting
• Provident/Pension Fund reconciliation
• Various reports as per Management's request 

Health and Safety

• Participate in the design/ development/ review/ implementation and monitoring of the departmental safety plans for each year
• Participate in safety forums created by the company for example safety meetings and safety talks
• Report all safety incidents to the relevant people
• Discuss all safety incidents
• Follow-up on any activities assigned through safety meeting/committee/representative/management
• Attend safety education and refresher programs
• Comply with safety policies and procedures at the workplace
• Distribute safety information as and when required

THE IDEAL CANDIDATE:

Qualification and Experience

• Diploma or Degree in Human Resources
• Minimum 5 years experience in a position within Human Resources 
• SAGE 300 People (not negotiable)
• Must be efficient in Microsoft Excel

Closing Date: 14th, May 2022