Human Resources Administrator at National Economic Development and Labour Council (Nedlac)

KEY RESPONSIBILITY AREAS: 

PAYROLL, LEAVE ADMINISTERING AND MANAGEMENT 

• Provide National Dialogue monthly payroll input to the HR Officer for administering monthly payroll on SAGE VIP Premier Payroll system and ESS for the organisation. 
• Provide ESS administration support to the department. 
• Provide administrative support of SAGE VIP Premier. 
• Facilitate resolution of payroll queries for the National Dialogue. 
• Update all National Dialogue employee personal and payroll data (e.g., personal details, next of kin, beneficiary forms and details). 
• Manage leave by approving leave, providing monthly leave recon to the line manager for approval and flag abuse thereof. Identify leave and absenteeism trends. 
• Send necessary information and documentation to the HR Officer for final payroll approval. 

ENSURE ACCURATE AND TIMEOUS REPORTING 

• Provide input into the development of the HR plans. 
• Provide input for HR Reports i.e., quarterly reports, equity reports, and skills development reports, 
• Conduct biannual sample audits of employee files and HR database. 
• Provide relevant data for reporting on HR section performance, highlighting issues to improve and promote HR processes. 
• Providing day-to-day HR administration support to the department. 
• Provide HR Document management and Filling. 
• Provide HR project administration and coordination support. 
• Provide secretariat support for internal HR meetings (EE, and other HR meetings). 
• Provide support to the HR Manager on Sage evolution by loading requests and ensuring that approval is sought. 
• Attend to HR queries but not limited to payroll, benefits and leave queries. 

EMPLOYEE LIFECYCLE MANAGEMENT 

• Provide administrative support to the HR Manager and Executive Management team in the implementation of end-to-end National Dialogue recruitment process from the placement requisition to the final placement of the new employee as per the standard HR policies and procedures of Nedlac. 
• Update and maintain all recruitment files 
• Keep records of ND job profiles and competencies. 

TRAINING AND DEVELOPMENT 

• Assist with arranging National Dialogue staff training sessions, workshops, and activities. 
• Prepare, coordinate, facilitate, submit, implement, and report on Employment Equity, Workplace Skills Plan and Annual Training Report (WSP/ATR) for Pseta in conjunction with the HR Manager to ensure compliance. 
• Maintain training records. 
• Submit quarterly ND training and development progress report. 

PERFORMANCE MANAGEMENT 

• Assist with the coordination of the performance management process. 
• Provide necessary awareness materials to managers and employees i.e., arrange workshops, manuals, provide assistance or guidance where required. 
• Collate all completed performance reviews and prepare report summary to be submitted to the HR Manager for review and approval. 

MINIMUM EDUCATION AND EXPERIENCE 

• National Diploma (NQF 6) in Human Resources Management, Business Management or related Remunerations qualification. 
• 2 Years or more experience in a fully functional hr generalist role. 

KNOWLEDGE AND SKILLS REQUIRED 

• Knowledge of South African laws/HR compliance and regulations/Labour Laws, Tax laws and regulations/OHS/POPI Acts/Human Resources Practices. 
• Excellent attention to detail and ability to work independently 
• Computer (MS 0ffice) and Communication skills, Practical experience of HR Systems.