Human Resources Assistant at Kontak Recruitment

• A growing ICT company with a lean, fast-paced structure is looking for a sharp, detail-driven HR Assistant to support their HR function. The organisation is structured, process-led, and ISO certified, which means that everything is documented, filed correctly, and done properly. This is a team that moves with speed and purpose, and they believe deeply that their people are the heart of what makes the business work. The culture is professional but human, and there is genuine investment in the growth and development of employees through training, upskilling, and a supportive working environment.
• This is a fantastic opportunity for someone who is organised, meticulous, and ready to take real ownership of HR administration in a business that values accuracy and follow-through. The HR Assistant will work closely with the HR Manager to ensure that all HR records, processes, documentation, and coordination tasks are completed to a high standard and are always audit-ready. This is not a passive role. The successful candidate will be expected to take initiative, follow tasks through to completion, and keep the HR function running smoothly behind the scenes.

What's in it for you

• Group life cover including disability, funeral, and spousal and dependent benefits through a leading provider
• Medical aid or medical aid allowance for those who have their own cover
• Annual performance bonus
• Flexible working hours with start time options to suit your lifestyle
• Hybrid working arrangement available after settling in, with trust extended to those who deliver
• December shutdown with leave provisions in place for new starters
• Investment in training and professional development, with genuine support for growth within the HR field
• A structured, process-driven environment where your attention to detail will be recognised and valued
• The opportunity to grow alongside the HR function and contribute meaningfully to a business that puts its people first

Minimum Requirements

• Matric or Grade 12 is essential
• A qualification, diploma, or certificate in HR, Industrial Psychology, Business Administration, or a related field is advantageous
• Currently studying towards an HR qualification is also welcomed
• Minimum one to three years of experience in an HR administration, HR assistant, recruitment administration, or office administration role
• Experience maintaining confidential employee files and records
• Proficient in Microsoft Office, with strong Outlook, Word, and Excel skills
• Experience with SharePoint or a document management system is advantageous
• Experience with HR or payroll systems is advantageous
• Experience in a structured, deadline-driven, and fast-paced environment
• Strong attention to detail with a high level of accuracy and a commitment to quality
• Excellent organisational ability with the capacity to manage multiple tasks and deadlines simultaneously
• Able to work independently, take initiative, and follow through on assigned tasks
• High level of professionalism, confidentiality, and maturity
• Reliable, accountable, and proactive with a willingness to learn and grow

Key Responsibilities

• Provide accurate and well-organised administrative and coordination support to the HR Manager across all areas of the HR function
• Maintain and update employee files, HR trackers, and documentation to ensure records are always current and complete
• Upload all HR documentation to the correct SharePoint folders and maintain SharePoint as the single source of truth for employee records
• File contracts, addendums, performance documents, disciplinary records, training records, benefit forms, and payroll documents correctly and confidentially
• Conduct regular checks to identify missing documentation and escalate gaps to the HR Manager timeously
• Assist with recruitment administration including scheduling interviews, preparing interview packs, tracking candidate progress, and supporting vetting and onboarding processes
• Coordinate onboarding for new employees, including preparing checklists, liaising with IT, Finance, and line managers, and tracking completion of onboarding steps
• Maintain training records and trackers, coordinate training bookings, follow up on outstanding documentation, and ensure training folders are audit-ready
• Support the HR Manager with WSP and ATR, BBBEE, and skills development evidence requirements
• Assist with gathering and checking payroll input documentation, maintaining records of employee changes, and following up on missing or incomplete information
• Assist with employee benefit administration including medical aid, group life, and related forms and records
• Maintain trackers for performance reviews, probation reviews, and performance improvement plans, and follow up with managers on outstanding documents
• Provide administrative support for employee relations matters including preparing and filing notices, hearing packs, and outcome documents as directed
• Respond to basic HR queries and escalate more complex matters to the HR Manager
• Support wellness, employee engagement, recognition, and other HR initiatives as required