Human Resources Clerk at Premier FMCG (Pty) Ltd

Job Purpose:

• To provide administrative support to the Regional HR Manager, Learning and Development Practitioner and HR Officer. Ensure that all administration is completed timeously with attention to detail so that all employee records are a complete reflection of Human Resource transactions and services.

The successful incumbent should also be able to:

• Ensure the confidentiality and security of all documents are kept.
• Organise diaries, including the scheduling and coordination of meetings, issuing of calendar invites and booking of conference /meeting rooms.
• Be responsible for the complete administration function of the employee’s lifecycle.

Recruitment and selection:

• Advertising of vacancies on the career’s portal.
• Screening of CV’s and providing summary to the Human resource Officer.
• Arranging of interviews, including the scheduling of interviews, issuing of calendar invites and booking of meeting rooms.
• Appointing, regretting the unsuccessful candidates and archiving the position on the career’s portal.

Onboarding, administration, and remuneration:

• Preparing of Employee Personnel Files and onboarding documents, such as Provident/Pension Fund etc.
• Maintain and upload Payspace with new employees and without any exceptions.
• Completion of salary advice for the payroll department.

Employee Wellness:

• Inform Health and Safety on site of all new appointees and confirm whether site induction has been arranged.
• Keeping record of information, i.e. update New members, Disabilities, Retirements, and Deaths process.

Training and Development:

• Inform Learning and Development practitioner of new appointees for induction and training purposes
• Keeping record of information, capturing of training attendance registers
• Assist with organising diaries, including the scheduling of training, issuing of calendar invites and booking of conference / meeting room.

Performance Management:

• Keeping record of information – update of Scorecards and Individual development plan on tracker.

Industrial Relations and litigation:

• Employee Relations support in terms of any administrative tasks related to investigations and or disciplinary hearings.
• Assist with scheduling of Management – Shop steward meetings, Wage Negotiations, compiling and circulating minutes of meetings
• Keeping record of information, update Sage People and filing to completion.

Other Requirements:

• Must be able to book all required travel arrangements for the Regional Human Resource department.
• Be methodical, organised, precise, accurate, neat and tidy in terms of paperwork.
• Have the ability to solve a range of ad hoc and recurring problems, and able to prioritise multiple tasks effectively in a fast-paced environment.
• Must be able to cope well within a team and remain focused in a time of crisis.
• Must be customer driven and committed to customer satisfaction.
• Must have foresight, anticipate and prepare well in advance as well as enjoy setting targets and planning activities.
• Must be able to work overtime from time to time

Qualification Requirements    

• Grade 12 / Matric Essential
• HR Degree or Diploma advantageous

Experience Requirements    

• 1-3 years’ Office Administration experience
• Experience in previous human resource department would be advantageous
• Excellent language skills
• Flawless computer skills in all Microsoft Packages (Outlook, Word, Excel, PowerPoint)

Skills and Competencies    

• Administrative and organisational skills
• Communication and interpersonal skills
• Computer literacy (MS Office, HR systems)
• Attention to detail and accuracy
• Confidentiality and professionalism
• Knowledge of HR processes and labour legislation
• Time management and multitasking ability
• Problem-solving and teamwork skills
• Record keeping and data capturing skills
• Customer service orientation

Deadline:19th May,2026