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  • Posted: Dec 18, 2020
    Deadline: Jan 1, 2021
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    Point is the industry leader in the procurement, management and delivery of end-to-end marketing solutions across Africa and the Middle East. As a strategic marketing services partner, Point uses strategic partnerships and extensive regional and local expertise to deliver value to clients. Key deliverables include best-in-class innovation, significant sav...
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    Human Resources Coordinator

    Human Resources Coordinator

    The Human Resources Coordinator is responsible for the timely and accurate delivery of employee relations and quality service. This position is responsible for human resources information and facilitation including recordkeeping, reporting, and information management systems. This position provides administrative, project management and strategic support to the Human Resources Team and all Point’s key stakeholders through the provision of an efficient and effective support service.

    The role is a mixture of administrative and project management support-based duties and serves the business by being the first point of contact for all Human Resource and people related matters. This role serves as an enabling support function to all divisions within Point with the core focus of providing a service of the highest quality. Team collaboration and coordination are of the utmost importance in the successful execution of all tasks.

    Key Responsibilities and Accountabilities:

    • Recruitment and Selection - Responsible for the entire process inclusive of liaising with all key stakeholders to determine shortlists and coordinating interviews and placements.
    • Employee Appointment & Induction - Responsible for onboarding new employees, maintaining all employee records and providing ongoing support.
    • Preparation & Updating of Employee Information - Ensuring employee information is received and updated timeously on a weekly, monthly or quarterly basis.
    • Administration - Department administration including the updating of all files, processes, procedures, employee handbooks, all contractual documents & policies, etc. It is crucially important to ensure all employee records are filed correctly and kept confidential at all times.
    • Employee Promotions and Terminations - Facilitating the entire process inclusive of all exit interviews, drafting and issuing of documentation and the scheduling of IT hand-over processes.
    • Performance Reviews & Probationary Discussions – Scheduling & conducting of performance reviews & probationary discussions and completing the administrative function thereof.
    • Industrial Relations Support - Responsible for incident reporting, query resolution & the administrative execution of all related processes and functions.
    • Research & Implementation - Fulfill the constant drive to research and implement changes to all HR related procedures, processes, policies and documentation that is impacted or governed by labour related legislative frameworks across regions.
    • Reception Function – Due to COVID-19 this function will not necessarily be a full-day function and will be regulated and fully dependent on the HQ office capacity and return to work strategies implemented by the HR & Executive Teams on a weekly and monthly basis.

    Project Management Duties & Responsibilities

    The Human Resources Coordinator will in addition be allocated with a portfolio of project management responsibilities and tasks, which might not be region specific; but for the entire Point group across the globe. These portfolios will be allocated and assessed by the HR Management Team.

    These portfolios are subject to change based on the operational requirements within the department and / or group. These portfolios will form part of the HR Coordinator’s permanent functions and are considered to be a core and crucial set of responsibilities within this role.

    You are expected to diligently perform any and all work assigned to you that is within your skills and capabilities and to be flexible in relation to changes to the scope of your duties that may be required from time to time.

    Desired Skills & Experience

    • Matric
    • Human Resources Degree or equivalent experience advantageous.
    • Minimum of 1 to 2 years professional experience in the Human Resources environment advantageous.
    • Understanding of Human Resources, Industrial Relations and Health & Safety practices and functional duties advantageous.

    Specific Knowledge, Skills, Abilities and Key Competencies

    • Super-Hero in the making with a family orientated mindset.
    • Proactive drive to launch their career in the HR field.
    • Project management & presentation skills.
    • Ability to work independently.
    • Excellent administrative and analytical skills.
    • Negotiation and interpersonal skills.
    • Creative and innovative mindset.
    • Excellent written, verbal & collaborative communication skills.
    • Resourceful, self-reliant and professional.
    • Highly efficient, organized and attention to detail.
    • Positive outlook and calm under pressure.
    • Out of the box thinker and adaptable.
    • Ability to work collaboratively and be proactive.
    • Ability to solve problems and be highly organized.
    • Ability to identify, manage and resolve conflict.
    • Computer literacy an absolute must.
    • Ability to conceptualize and possess great reasoning ability.
    • Good judgment, decision-making and time management skills.

    Method of Application

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