Human Resources Officer at American International School of Johannesburg

Qualifications:

• Grade 12 or Matric
• National Diploma Human Resources Management or relevant qualification
• Degree in Human Resources Management will be advantageous.
• SAGE, VIP, SAP certificate
• Driver’s license

Attributes

• Attention to details, systems oriented, organized, analytical.
• Excellent communication skills in English and sound ability to communicate effectively across all levels.
• Self-motivated, honest, high integrity, courteous and helpful
• The ability to function well under pressure, prioritize matters and act on them accordingly.
• The ability to function both independently and in a team, take initiative, shows commitment, and is motivated to achieve tasks in the required time frame.
• Coordinating time and resources well and demonstrates strong interpersonal and mediation skills with a positive attitude.
• Needs to be culturally aware with good ethics, problem solving and visionary thinking competencies.
• Continuously pursues to improve skills through on the job or external training.
• Understands the importance that parents play in our community, that education is the key proponent in the organization, and that we serve the students and parents.
• Demonstrate aptitude or competence for assigned responsibilities.
• Excellent written and verbal communication

Preferred skills and experience

• A minimum of 3 years HR experience
• Strong computer experience including knowledge on various HR systems
• Previous experience working in the educational sector and within a multinational environment is advantageous. 
• Understanding and experience in dealing with onboarding and exit documentation
• Sound knowledge of the South African Labour Laws
• Strong interpersonal skills and ability to work with the Unions
• Excellent administrative skills and experience 
• Multilingual and ability to engage with employees at a lower level in their own language
• Strong mediation and negotiation skills
• Excellent administrative skills and experience  
• Experience in VIP or Sage Payroll

Performance responsibilities:

Recruitment and selection

• Administratively support HR department, on the release of adverts, shortlisting, setting interviews
• Support HR recruitment process by providing credential checks and ensure that records are kept safely
• Collect all onboarding documents and ensure that employees are captured on the HR System and registered with Payroll 
• Facilitate the application of employee benefits such as medical aid, pension, life and dread dieses cover
• Ensure proper filing of completed interview guides are kept and made available upon requests.

Employee Relations

• Receive and file all disciplinary warnings and ensure that records are kept safely
• Assist in taking minutes during the disciplinary hearings
• Receive and submit to payroll all the union application and cancellation forms
• Provide monthly union membership lists and do conciliation with payroll
• Retrieve documents and assist in the compilation of evidence in preparation for disciplinary process
• Provide administrative support to Employment Equity Committee, including keeping attendance registers
• Represent the company at CCMA in the conciliation processes and occasionally during Arbitration process

Training and Development

• Assist with the collection of Individual Development Plan or forms part of the Team Development Plan
• Assist with the collection of trainings details and ensure that they are recorded and reported accordingly
• Receive and file all training attendance register and file certificates received
• Facilitate performance management activities, including ensuring that annual performance scorecards are discussed and agreed upon at the beginning of the school year

HR Administration

• Ensure proper record keeping including employee filing, training records, interview records etc
• Ensure accurate payroll input and that it is submitted in time
• Play an active role in the benefit application, such us medical aid, pension and other aspects
• Ensure information is updated from time to time including the family information
• Ensure that all employees complete the correct engagement documents
• Facilitate the change of banking details, medical aid, marital status etc
• Produce leave reports and advise line management on leave forfeiture and other leave related issues
• Facilitate the exit documentation for exiting employees
• Keep all probation and on boarding documents for newly appointed employees
• Play an active role during the wellness days and wellness programs
• Play a critical role in the collection and recording of performance scorecards

Policies and Procedures

• Drive HR policies awareness and educate Ops staff on different HR policies and procedures.
• Guide and assist line management to comply the HR processes
• Assist with leave administration in the ESS system.