Job Openings at American International School of Johannesburg

Qualifications:

• Matric or Grade 12
• Audio, Video, Live Production certification
• A degree will be an added advantage

Attributes

• Friendly and personable demeanor
• Able to work on his/her own initiative and solve problems.
• Ability to communicate effectively with others both verbally and in writing
• Attention to detail

Duties and Responsibilities  

• Aid in the setup and operation of AV systems for school-wide events, conferences, and meetings.
• Assist with video production, including recording, editing, and live streaming.
• Manage and maintain digital signage, LED screens, and scoreboards to ensure timely and accurate content.
• Work with the theatre team to operate lighting, sound, and stage equipment during events.
• Assist with stage setup, including rigging, prop placement, and other technical preparations.
• Configure and troubleshoot classroom AV systems, including projectors, displays, microphones, and speakers.
• Relocate, install, setup, and configure audio and visual equipment to support events.
• Perform and support other tasks as identified by the Technology Manager.

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Qualifications:

• Matric or Grade 12
• National Diploma/Degree in Human Resources, or a related field.
• Proficiency in MS Office or Google Suite

Attributes

• A proactive attitude and strong attention to detail.
• Multilingual with a strong command of English with at least one African language will be an added advantage
• Self-motivated, honest, high integrity, courteous and helpful
• The ability to function well under pressure, prioritize matters and act on them accordingly.
• The ability to function both independently and in a team, take initiative, show commitment, and is motivated to achieve tasks in the required time frame.
• Familiarity with HR systems will be an advantage.

Duties and Responsibilities  

• Ensuring proper filing of HR paperwork (digital and physical).
• Maintaining and updating employee records.
• Coordinating onboarding processes for new hires.
• Ensure accurate payroll input and that it is submitted in time
• Administratively support HR department, on the release of adverts, shortlisting, setting interviews 
• Assisting in organizing training sessions and workshops.
• Preparing training materials and tracking attendance.

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Qualifications:

• Code C (10) Driver’s License
• Valid Public Driving Permit
• Matric / equivalent
• 3 years previous bus passenger experience
• A good knowledge of Gauteng (Johannesburg and Pretoria areas)
• Familiarity with GPS devices or map apps (advantageous)Matric or Grade 12

Preferred Skills/Experience

• Ability to communicate in English
• Effective listening skills
• Good interpersonal skills
• Maturity in dealing with children and parents
• Ability to deal with special needs children
• Cultural sensitivity and awareness
• First Aid Training

Performance Responsibilities:

Safe and Effective Operation of the School Bus

• Ensure all seat belts are in working order before leaving the campus.
• Ensure the bus is equipped with bus tools, first aid kit and fire extinguisher before leaving the campus.
• Complete security log when exiting school premises and upon entering school premises.
• Pick-up students and transport from home to school in the morning and from school to home in the afternoon.
• Drive Pre-K students home at agreed times.
• Drop students only at authorized stops.
• Determine level of safety before allowing a child to leave the bus and ensure there is an adult at home toaccept the child.
• Keep elementary children on the bus and return them to school if there is no adult at home to receive them.
• Obey all traffic laws.
• Call the Transport Office if driver is running late or if there are any route deviations.
• Drive the bus for field trips.
• Ensure the bus remains locked at all times during outings and only escorted individuals are allowed to board until the entire group is ready to return.
• Maintain the school-issued cell phone ensuring it is charged and has airtime whilst on and off campus. Only school-related telephone calls are permitted with a maximum charge of R400 per month
• Report minor and major accidents and complete required reports.
• Inform families of route changes or delays.

Maintain Order on the Bus  

• Ensure that all students put their seatbelts on prior to the bus moving.
• Report unruly student behaviour to the supervisor or principal.
• Stop the bus at the side if the road if a student leaves their seat and refuses to return to it or ignores the driver’s instructions.
• Maintain discipline when students are on the bus.
• Transport only authorized students.
• Establish if there are any new children on the bus and where they live.
• Assist students in accordance with the code of conduct

General Facilities Maintenance

• Keep assigned bus clean and ensure that it gets washed twice each week.
• Check bus before each operation for any mechanical defects.
• Notify the supervisor in case of mechanical failure or lateness.
• Complete diesel and oil log when filling the bus with petrol.
• Maintain and care for the school buildings and surrounding areas.
• Perform cleaning work in designated areas of responsibility.
• Maintain a high level of safety, cleanliness and efficiency.
• Daily maintenance of bathrooms/classrooms/corridors and grounds
• Notify management of occurring deficiencies or needs for repairs
• Maintaining and upkeep of all cleaning equipment, supplies, and products
• Disposal of trash from bins transporting waste material to designated collection points
• Assist with any other duties as prescribed by the Supervisor / Manager
• Attend to ongoing maintenance of buildings and grounds as logged through the ticket
• Cleaning of vehicles as well as checking for damages

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Qualifications:

• Grade 12 or Matric
• National Diploma Human Resources Management or relevant qualification
• Degree in Human Resources Management will be advantageous.
• SAGE, VIP, SAP certificate
• Driver’s license

Attributes

• Attention to details, systems oriented, organized, analytical.
• Excellent communication skills in English and sound ability to communicate effectively across all levels.
• Self-motivated, honest, high integrity, courteous and helpful
• The ability to function well under pressure, prioritize matters and act on them accordingly.
• The ability to function both independently and in a team, take initiative, shows commitment, and is motivated to achieve tasks in the required time frame.
• Coordinating time and resources well and demonstrates strong interpersonal and mediation skills with a positive attitude.
• Needs to be culturally aware with good ethics, problem solving and visionary thinking competencies.
• Continuously pursues to improve skills through on the job or external training.
• Understands the importance that parents play in our community, that education is the key proponent in the organization, and that we serve the students and parents.
• Demonstrate aptitude or competence for assigned responsibilities.
• Excellent written and verbal communication

Preferred skills and experience

• A minimum of 3 years HR experience
• Strong computer experience including knowledge on various HR systems
• Previous experience working in the educational sector and within a multinational environment is advantageous. 
• Understanding and experience in dealing with onboarding and exit documentation
• Sound knowledge of the South African Labour Laws
• Strong interpersonal skills and ability to work with the Unions
• Excellent administrative skills and experience 
• Multilingual and ability to engage with employees at a lower level in their own language
• Strong mediation and negotiation skills
• Excellent administrative skills and experience  
• Experience in VIP or Sage Payroll

Performance responsibilities:

Recruitment and selection

• Administratively support HR department, on the release of adverts, shortlisting, setting interviews
• Support HR recruitment process by providing credential checks and ensure that records are kept safely
• Collect all onboarding documents and ensure that employees are captured on the HR System and registered with Payroll 
• Facilitate the application of employee benefits such as medical aid, pension, life and dread dieses cover
• Ensure proper filing of completed interview guides are kept and made available upon requests.

Employee Relations

• Receive and file all disciplinary warnings and ensure that records are kept safely
• Assist in taking minutes during the disciplinary hearings
• Receive and submit to payroll all the union application and cancellation forms
• Provide monthly union membership lists and do conciliation with payroll
• Retrieve documents and assist in the compilation of evidence in preparation for disciplinary process
• Provide administrative support to Employment Equity Committee, including keeping attendance registers
• Represent the company at CCMA in the conciliation processes and occasionally during Arbitration process

Training and Development

• Assist with the collection of Individual Development Plan or forms part of the Team Development Plan
• Assist with the collection of trainings details and ensure that they are recorded and reported accordingly
• Receive and file all training attendance register and file certificates received
• Facilitate performance management activities, including ensuring that annual performance scorecards are discussed and agreed upon at the beginning of the school year

HR Administration

• Ensure proper record keeping including employee filing, training records, interview records etc
• Ensure accurate payroll input and that it is submitted in time
• Play an active role in the benefit application, such us medical aid, pension and other aspects
• Ensure information is updated from time to time including the family information
• Ensure that all employees complete the correct engagement documents
• Facilitate the change of banking details, medical aid, marital status etc
• Produce leave reports and advise line management on leave forfeiture and other leave related issues
• Facilitate the exit documentation for exiting employees
• Keep all probation and on boarding documents for newly appointed employees
• Play an active role during the wellness days and wellness programs
• Play a critical role in the collection and recording of performance scorecards

Policies and Procedures

• Drive HR policies awareness and educate Ops staff on different HR policies and procedures.
• Guide and assist line management to comply the HR processes
• Assist with leave administration in the ESS system.