Import Controller - Johannesburg at Unitrans

Job Advert Summary    

• We have a great opportunity available for a Import Controller to ensure that Agent Files are in order, to ensure that the goods are forwarded in the quickest possible time and we are looking for someone that can do imports sea and air. Must be able to deal with clients. Please refer to the minimum requirements, duties and responsibilities below for further information.

Minimum Requirements    

• Knowledge of INCO terms
• Knowledge of IMCO codes and Hazchem
• Knowledge of Customs Clearing, duties and VAT
• Knowledge of Imports and Exports - air and sea freight - clearing and forwarding
• Knowledge of insurance and claiming when cargo is damaged
• Knowledge of Shipshape
• Knowledge of security for both air and sea freight
• Trade Agreements
• 5yrs working experience

Duties & Responsibilities    
Import Clearance

• Obtain the info and documents required to effect customs clearance and delivery from the client
• Ensure that the incoming documents are registered and processed without delay
• Ensure that the customs bills of entry and timely and accurately prepared and processed
• Attend to client queries and ensure the queries are resolved
• Prepares/assist in the preparation of cost estimates
• Adheres to the preferred suppliers list
• Ensure that all relevant shipping history is recorded on the file cover and that copies of the documents are held on the file in the required order
• Ensure that all shipment details are captured onto system
• Ensures that all shipments through until goods are delivered and POD's are obtained and filed and entered onto computer system
• Attend to all shipments involving damages and shortages and process related claims
• Ensures that any Standard Operating Procedures which may be in place for specific clients re adhered to
• Trains and assists junior controllers in execution of their duties, giving guidance and technical support
• Captures rates applicable to new clients onto system
• Review local tariffs and recommend adjustments were deemed appropriate
• Examines the available operational reports to ensure that departmental performance in areas of clearance times, disbursement control, invoicing and credit management is in accordance with company objectives and policy
• Review ISO 9001:2000 procedures and recommend changes
• Participates in ISO 9001:2000 audits and review non-conformities, taking corrective action
• Ensures that cargo is always transported in closed vehicles and that cargo s uplifted on time (no storage)

Invoicing

• Prepares invoices on the system, accurately and timeously
• Scan every file thoroughly and ensure that all disbursement items and creditor invoices are invoiced out
• Check for any special charges to be invoiced and for potential liability for airline storage and/or other penalties
• Adheres to company practice regarding supplementary invoices, credit notes and COD's
• Ensure that all invoices are delivered to clients with the goods or in accordance with their wishes

Forwarding

• Monitors the collection and receipt of the shipping documents
• Checks Documents supplied by external parties for accuracy and sufficiency of detail, including the correct application of rates
• Ensure that tariffs are updated
• Ensure that Agent Files are in order
• Make sure that the conditions of letters of credit are adhere to
• Ensure effective communication is maintained with other company departments, oversea agents and other external parties
• Attends to the administration of indents when applicable
• Ensure company cheques payable are accurately requisitioned, securing the necessary supporting vouchers
• Ensure that no shipments are released without bank releases and that agents without credit facilities are treated strictly as COD's
• Ensures that the correct profit share is received from oversea offices and agents
• Attends to all shipments involving damage and shortages and processes any related claims
• Monitors performance of overseas agents and reports to management
• Maintains an effective record of overseas landside charges and freight rates quoted by overseas agents and checks that these have been correctly applied

Removal in Bond Shipments

• Assist in obtaining the necessary information for RIB/RIT entries to be correctly prepared and the goods to be correctly re-directed
• Ensure that the goods are forwarded in the quickest possible time
• Attends to courier documentation
• Maintains the necessary communications with destination offices
• Obtains acquittal entries from destination offices
• Maintains and updates records and registers required