Buyers Assistant - Sportscene at TFG (The Foschini Group)

Job Description

• The Buying Administrator II is responsible for administratively supporting all aspects of the buying process. This includes ensuring timeous placement of orders, maintaining a control system for the sample room, and compiling, balancing, and updating spreadsheets and reports. Additionally, the role involves maintaining quality assurance control, preparing for presentations, and building constructive relationships with suppliers.

Responsibilities
Key Responsibilities:

• Administratively supporting all aspects of the buying process
• Ensuring timeous placement of orders onto the purchasing system
• Maintaining a control system for the sample room
• Compiling, balancing, and updating spreadsheets and reports
• Maintaining quality assurance control and audit of samples
• All preparations prior to presentations 
• Completing all administrative documentation that is related to loading products into the TFG system
• Building constructive and mutually beneficial relationships with suppliers
• Communicating with suppliers to gather all information required to load product
• Processing of all amendments and communicating changes to relevant parties
• Supporting the customer service team in resolving product and order queries and complaints and product sourcing and pricing queries
• Managing orders through the critical path process
• Pulling of weekly reports on incoming stock and liaising with suppliers for keep samples 
• Managing sample process between retail and production
• Prepping of product and documents for quarterly SWOT's 
• Able to do a Comp Shop on their own 
• Pulling samples / images for weekly sales reports or product meetings as requested by the buyer
• Assisting Buyers with order placements
• Maintaining the retail sample room
• Assist with coordination of QA samples 

Qualifications
Qualifications and Experience:

• Matric, Higher Certificate or Diploma 
• Buying Admin experience 
• Understanding of the clothing retail Cycle and Buying Process 
• A good working knowledge of the current computer software packages (knowledge of Excel, Word & E-mail would be preferable).

Skills: 

• Uses a structured approach to effectively manage tasks
• Analyses complex situations and formulates effective strategic plans 
• Builds meaningful connections and establishes relationships
• Leverage’s market and business insights in the delivery of their work

Behaviours:

• Customer Focus - understands, anticipates, and meets the needs and expectations of customers
• Ensures Accountability - takes accountability and ensures others are held to account on agreed upon performance targets
• Manages Complexity - interprets and simplifies complex and contradictory information when resolving organisational problems
• Persuades - effectively influences others by gaining support and commitment in the delivery of organisational goals and objectives
• Plans and Aligns - develops plans and prioritises initiatives that align to the organisational goals and objectives