Inbound Grain Supply Coordinator - Randfontein at RCL Foods

• This position exists to support the intake of commodities & bulk raw materials needed for production. This must be effectively carried out with minimised disruption to production. Manage the sales of bulk oil, oil cake, by products & waste products and coordinate the loading out process Initiate and manage the vendor application & vendor maintenance process for the Grocery Division.

Minimum Requirements    

• Matric.
• A Diploma in Supply Chain (Logistics) and/o Finance or equivalent (or ideally studying towards).
• 3+ years’ experience in administration function role such as in Finance and/or Logistics.
• Supply Chain (Logistics) principles.
• Intermediate computer skills such as MS Office (Excel, Word, Power Point).
• Knowledge of ERP systems such as Flowcentric, Syspro, SAP etc.
• Analytical skills in assessing data and understanding value of information.

Duties & Responsibilities    

• To support the intake of commodities & bulk raw materials needed for production
• Analyse daily weigh bridge tickets and action accordingly
• Engage with QA team on commodity and bulk raw materials approvals/rejections and action accordingly
• Communicate weight discrepancies & grading deviations (if any) to suppliers daily via mail in order to get approval for offloading
• Attend to and resolve bookings & booking queries for all relevant commodities & bulk raw materials as and when arises
• Manage the sales of bulk oil, oil cake, by products & waste products and coordinate the loading out process
• Create sales contracts & loading numbers on the system for bulk oil, oil cake, by products & waste products & communicate to relevant customer via email. Do relevant planning and communicate planning to all stakeholders
• Coordinate customer collection / deliveries and book tankers where applicable
• Update and maintain sunflower husk schedule daily and plan out loading of husk accordingly
• Communicate sales contracts to Finance daily
• Update oil cake planning schedule with oil cake contracts secured as communicated by the Commodity Procurement Executive and by monitoring crushing & space available daily

Contracts & Purchase orders

• Compile contracts for relevant commodities & raw materials as per instruction from the Commodity Procurement Executive & update contracts register once contract has been signed by both parties
• Once contracts are approved and signed off by both parties, create pricing workflows on the system and submit for approval, create & link purchase orders on system
• Create monthly purchase orders & TPT numbers for raw materials such as tallow & dripping and communicate to relevant supplier via email for the booking of transport & scheduling of deliveries.

Other

• Preparing and processing of daily silo readings & stock sheet update & circulate to all relevant stakeholders
• Weekend & month end loading communication to all relevant stakeholders
• Update peanut tracker daily with incoming loads information
• Process peanut results sent by the lab & communicate to the relevant supplier/s
• Act as a backup for the Raw Materials Planner
• Create purchase orders on system for transport or any other additional charges for the department on request
• Update and coordinate Tallow and Dripping deliveries daily in line with planned usage and tank capacities
• Initiate and manage the vendor application & vendor maintenance process for the Grocery Division
• Initiate and process Vendor applications
• Initiate and process credit applications on behalf of RCL
• Address & resolve any vendor queries as and when they arise
• Track progress of application and continuously follow up if there are delays

Closing Date    
2023/06/23