Inbound Stock Controller at Belgotex Floors

Description

• The effective stock management of the raw materials warehouse through world-class inventory management processes such as receiving and issuing, systems management, inventory counts, bin optimisations etc.  The primary duties include checking stock levels and updating stock records.

SPAN OF CONTROL:

• This role is responsible for maintaining stock levels and accurate capturing of stock of D365. 

KEY ACCOUNTABILITIES & OUTPUTS

Inbound Stock Controller

•          To establish and execute cycle count schedule in compliance with the corporate accounting objectives.
•          To coordinate and oversee the daily cycle counts of the various inventory assets.
•          To investigate, identify and reconcile the cycle count discrepancies, i.e., shortages as well as overages.
•          To audit process along with paper flow errors and try to spot the inconsistencies that affect the accuracy of the inventories.
•          To take care of the inventory areas by organizing and maintaining efficient material handling and storage
•          To maintain the cycle count records so that it can be reviewed by the management and provide the reports related to cycle count activity.
•          the individuals working in this position implement and maintain policies and procedures related to inventory control.
•          To supervise and coordinate the appropriate processing of various purchase requisitions, receiving reports, purchase orders, inventory requisitions, etc.
•          To take periodic physical inventories and ensure that the investment in inventory is maintained at optimum levels.
•          To communicate with vendors about the merchandise and its concerned inquiries.
•          To prepare reports of inventory balance and use computer applications and database management to perform the assigned work effectively.
•          To authorize all adjustments made to the inventory and investigate the inventory issues like quality control complaints, customer complaints regarding products, etc.
•          To track the variances in the inventory, to facilitate better planning as well as interpret variances and correct the problems that have come up.
•          To validate the merchandise that has been received to the package and description details from the original order.
•          To accurately input data related to product description in the inventory system as well as maintain accurate merchandising information and inventory turn performance.
•          To work in tandem with various departments and maintain flexible attitude supporting all the work that helps in achieving organizational goals.
•          To be accountable for maintaining high levels of customer service, be it internal or external.
•          To coordinate damaged and defective products and make sure that it is accounted and handled properly by disposing it, reconditioning, or returning it to the supplier.
•          To ensure that all the employees in the team works towards achieving the objectives related to inventory control management and make suggestions for improvement to the management.
•          Inventory storage complies with relevant safety and regulatory aspects in terms of fire security, stacking heights, stacking weights etc.
•          Manage and adhere to SHE programme’s and OHS act. 
•          Managing risk control, ensure security, safety, and good housekeeping.
•          Participating and coordinating of audits as and when required. 
•          Plan space within the warehouses and inventory locations to make the most of the given floor space.
•         Inventory locations are well marked, logically assigned and at any time clearly indicated the categorization or types of goods that must be stored therein.
•          Inventory is store relative to its velocity, so that distances between storage and issuing areas are minimized.
•          Inventory is issued using FIFO or similar methods to maintain a high level of fresh stock.
•          Inventory transactions are processed on the inventory system to maintain the integrity of the inventory count, and to accurately reflect actual material movements taking place in the real world.
•          Store inventory in a manner that optimizes any taxation benefits that may apply.
•          Manage SARS Rebate inventory to ensure compliance to SARS requirements.
•       Direct activities that ensure compliance with applicable safety, health and environment legislation and audit requirements.
•       Ensure housekeeping is kept to 5S standards.

Requirements
QUALIFICATIONS:

• Grade 12 / Matric with a pass in Maths/Maths Lit and English
• Supply Chain Diploma / Degree would be advantageous.
• Valid Forklift License
• 2 to 3 years relevant logistics and warehouse experience in a similar role within a relevant industry

 REQUIREMENTS: Knowledge and Skill:

• System and application knowledge e.g., 5S, ERP, MRP, WMS systems is essential.
• Proficiency in MS Office applications is essential.
• Previous experience working in logistics and warehousing is essential.

COMPETENCIES: INDIVIDUAL CONTRIBUTOR LEVEL

• Valuing Differences - Working effectively with individuals of diverse cultures, interpersonal styles, abilities, motivations, or backgrounds; seeks out and uses unique abilities, insights, and ideas from diverse individuals.
• Work standards - Setting high standards of performance for self and others; assuming responsibility and accountability for successfully completing assignments or tasks; self-imposing standards of excellence rather than having standards imposed.
• Earning Trust - Gaining others’ confidence by acting with integrity and following through on commitments while disclosing own positions; treating others and their ideas with respect and supporting them in the face of challenges.
• Initiating Action - Taking prompt action to accomplish work goals; taking action to achieve results beyond what is required; being proactive.
• Customer Orientation - Placing a high priority on the internal or external customer’s perspective when making decisions and acting; implementing service practices that meet the customers’ and own organization’s needs.
• Quality Orientation - Accomplishing tasks by considering all areas involved, no matter how detailed; showing concern for all aspects of the job; accurately checking processes and tasks; being watchful over a period of time.
• Safety Focus - Identifying and improving conditions that affect own and others’ safety, upholding safety standards.
• Planning and Organising - Establishing an action plan for self and others to complete work efficiently and on time by setting priorities, establishing timelines, and leveraging resources.
• Continuous Learning - Actively identifying new areas for learning; regularly creating and taking advantage of learning opportunities; using newly gained knowledge and skill on the job and learning through their application.
• Influencing - Using effective involvement and persuasion strategies to gain acceptance of ideas and commitment to actions that support specific work outcomes.
• Technology Savvy - Leveraging one’s practical knowledge and understanding of recent technology tools, solutions, and trends to improve work results, solve work problems, and take advantage of new business opportunities.