Intern - Administration at International Water Management Institute

Description

• The International Water Management Institute (IWMI), a CGIAR Research Center, is seeking a highly motivated and skilled individual for an internship focused on office administration related tasks. The internship will be based at IWMI’s South Africa office in Pretoria.

Scope of internship

• This internship provides a structured, learning-focused opportunity for candidates and offers supervised exposure to front office operations and executive office support within an international research organization. The intern will work under close supervision and will support the Administration team and the Office of the Country Representative through learning-oriented administrative activities, while gaining practical workplace experience in a professional office environment. The intern will also be able to gain insight into working with people from different countries and cultures.

During this internship, the intern will assist in the following areas:

• Support reception and front office operations, including welcoming visitors, handling general enquiries, managing access, and maintaining a professional office environment.
• Assist with meeting and boardroom coordination, including scheduling, room preparation, basic logistical arrangements, and ensuring meeting spaces are maintained to standard.
• Provide supervised administrative and diary support to the Office of the Country Representative, including calendar coordination, meeting scheduling, reminders, and draft basic correspondence as instructed.
• Support travel and logistical coordination, including compiling travel information, maintaining records, and assisting with compliant submission of travel-related documentation.
• Assist with workshop, events, and meeting logistics, including venue preparation, catering coordination, on-site support, and post-event reset.
• Provide general administrative support to the office, as assigned, aligned with the internship learning objectives.

Requirements

• Final-year undergraduate or recent graduate in Office Administration, Business Administration, Public Administration and Office Management, or a related field.
• Basic computer literacy, including Microsoft Word, Outlook, and general office applications.
• Ability to communicate clearly and professionally in English.
• Willingness to learn, follow instructions, and work in a professional office environment.
• Any prior exposure through internships, Work-Integrated Learning (WIL), vacation work, or part-time administrative roles will be an advantage.