Intern: Western Cape/Northern Cape/ Eastern Cape X 3 at CATHSSETA

Description:

• Assisting with the collection and preparation of evidence for Auditing purposes;
• Ensuring filing for the unit is up to date;
• Coordinate meetings;
• Order stationery and when required;
• Prepare submissions as and when required;
• Assist with arranging travel requests for the unit as and when required;
• Preparing, reviewing, proofreading and editing of related documentation requiring sign-off by the Manager;
• Routing documents for approval;
• Coordinate internal departmental and external meetings (meeting invitations, agenda, attendance registers etc);
• Compile and produce detailed and accurate minutes of meetings;
• Process travel requests and expense claims for the Manager/ SLOs;
• Complete and route travel request form for the traveller;
• File all approved documents within your area of responsibility (submissions, minutes, requisitions etc);
• Provide input and support to the Specialist / Manager in effecting process efficiencies and continuous improvement for the office;
• Support the SLOs/ Manager of operational information/ data into reports for performance reporting;
• Ensure that payments are submitted to Finance for payment timeously;
• Assist with checking if the invoice amount are aligned to the signed SLA;
• Assist SLOs with checking information for payments;
• Check all deliverables before it is submitted to the Regional Manager for signature;
• Compile a list tracking all payments submitted to head office;
• Track payments made to stakeholders (compile list of POPs);
• Pack information career booklets to represent all sectors;
• Select correct banners;
• Prepare attendance register for event;
• Assist at event; 
• Attend regional office meetings; and
• Any other tasks as requested by the regional manager.