CATHSSETA Internships

Description:

• Process weekly and monthly journals;
• Prepare monthly reconciliation;
• Prepare and validate Mandatory grant payment;
• Validate the employer contribution;
• Reconcile Mandatory Grant before payment;
• Resolve all payment queries with employers;
• Validate payment compliance;
• Compile close-out reports;
• Update new additions and stamp the contract;
• Update amendment contracts;
• Timely processing of all invoices received;
• Preparation of Creditors reconciliation; and
• General administrative duties and filing.

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Description:

• Assisting with the collection and preparation of evidence for Auditing purposes;
• Ensuring filing for the unit is up to date;
• Coordinate meetings;
• Order stationery and when required;
• Prepare submissions as and when required;
• Assist with arranging travel requests for the unit as and when required;
• Preparing, reviewing, proofreading and editing of related documentation requiring sign-off by the Manager;
• Routing documents for approval;
• Coordinate internal departmental and external meetings (meeting invitations, agenda, attendance registers etc);
• Compile and produce detailed and accurate minutes of meetings;
• Process travel requests and expense claims for the Manager/ SLOs;
• Complete and route travel request form for the traveller;
• File all approved documents within your area of responsibility (submissions, minutes, requisitions etc);
• Provide input and support to the Specialist / Manager in effecting process efficiencies and continuous improvement for the office;
• Support the SLOs/ Manager of operational information/ data into reports for performance reporting;
• Ensure that payments are submitted to Finance for payment timeously;
• Assist with checking if the invoice amount are aligned to the signed SLA;
• Assist SLOs with checking information for payments;
• Check all deliverables before it is submitted to the Regional Manager for signature;
• Compile a list tracking all payments submitted to head office;
• Track payments made to stakeholders (compile list of POPs);
• Pack information career booklets to represent all sectors;
• Select correct banners;
• Prepare attendance register for event;
• Assist at event; 
• Attend regional office meetings; and
• Any other tasks as requested by the regional manager.

go to method of application »

Description:

• Assisting with the collection and preparation of evidence for Auditing purposes;
• Ensuring filing for the unit is up to date;
• Coordinate meetings;
• Order stationery and when required;
• Prepare submissions as and when required;
• Assist with arranging travel requests for the unit as and when required;
• Preparing, reviewing, proofreading and editing of related documentation requiring sign-off by the Manager;
• Routing documents for approval;
• Coordinate internal departmental and external meetings (meeting invitations, agenda, attendance registers etc);
• Compile and produce detailed and accurate minutes of meetings;
• Process travel requests and expense claims for the Manager/ SLOs;
• Complete and route travel request form for the traveller;
• File all approved documents within your area of responsibility (submissions, minutes, requisitions etc);
• Provide input and support to the SLOs / Manager in effecting process efficiencies and continuous improvement for the office;
• Support the SLOs/ Manager of operational information/ data into reports for performance reporting;
• Ensure that payments are submitted to Finance for payment timeously;
• Assist with checking if the invoice amount are aligned to the signed SLA;
• Assist SLOs with checking information for payments;
• Check all deliverables before it is submitted to the Regional Manager for signature;
• Compile a list tracking all payments submitted to head office;
• Track payments made to stakeholders (compile list of POPs);
• Pack information career booklets to represent all sectors;
• Select correct banners;
• Prepare attendance register for event;
• Assist at event;
• Attend regional office meetings; and
• Any other tasks as requested by the regional manager

go to method of application »

Description:

• Receive, print out, verify & validate learner documentation;
• Capture quality checked learner documentation for compliance in line with the DHET Validation Framework Guideline and further submit to the Specialists for approval;
• Scan all verified & validated learner agreements and supporting documents in line with the SETMIS capturing sheet for authorisation by the Specialists;
• Maintain that all anomalies identified in the validation process of submitted evidence are communicated to the stakeholders and the Specialists;
• Liaise with stakeholders efficiently & effectively on the successful/unsuccessful outcome of learner registrations on entries & completions;
• Maintain efficient & effective administration of all learning interventions in line with all the policies, guidelines, & Standard Operating Procedures;
• Coordinate effective and efficient administration of learner records;
• Maintain that all files are available against reported performance information;
• Maintain that all signed contracts are sorted per intervention & filed manually & electronically per financial year;
• Correctly label & file performance information (learner files) according to the Learning Programmes procedure;
• Prepare DHET/AG/IA QMR samples & submit to the Specialists;
• Maintain that sampled files are returned to their original filing space upon receipt of such files from auditors;
• Coordinate the preparing, reviewing, proof-reading & editing of related documentation requiring sign-off by the Specialists;
• Timely routing Administration and Management documents for approval;
• Coordinate departmental and external meetings;
• Compile and produce detailed accurate minutes of meetings;
• Process travel requests & expense claims from the Specialists;
• File all approved documents within area of responsibility (submissions, minutes, requisitions etc.;
• Provide input & support to the Specialists in effecting process efficiencies and continuous improvement for the office;
• Support the Specialists in the compilation, analysing, & synthesising of operational information/data into reports for performance reporting;
• Validate the allocation letters and contracts in line with the DG report prior submission to the Specialists;
• Email finance to confirm submitted signed contracts;
• Support the Specialists in developing Standard Operating Procedures (SOPs);
• Maintain correspondence with stakeholders regarding CATHSSETA Policies and Procedures;
• Attend and participate in internal and external stakeholder meetings to maintain healthy & professional relations (communities, government, employers, colleges, universities internal stakeholders etc.) to assist in achievement of organisational goals; and
• Timely & effectively respond to internal & external audit requests for information.