Inventory Administrator at HomeChoice Holdings Limited

Description

• homechoice is a leading South African homeware retailer. For over 35 years we’ve helped our customers create beautiful homes they love with an innovative range of quality products they can afford.
• The successful candidate will be responsible for the processing and reconciliation of Stock Supplier accounts, as well as resolving any related queries. You will also ensure invoices and the accompanying purchase requests are complete — in compliance with the requirements of financial policies and procedures.

What you will love doing in this role

Local Vendor Invoice/ Credit Note Processing

• Receive Invoices, Credit Notes and GRN’s for processing from the Warehouse
• Check that invoices are VAT compliant where appropriate
• Match invoices to receipted PO and capture in ERP
• Follow-up on long-outstanding open purchase orders

Follow-up on long-outstanding open purchase order accruals

• Foreign Vendor Invoice/ Credit Note Processing
• Receive authorised invoices, GRN’s and bill of lading for processing from the Warehouse
• Receive landed costs documentation from Clearing Agents 
• Match invoices to receipted PO’s
• Match processed invoices to payments (Settlement)
• Follow-up on long-outstanding open purchase orders
• Follow-up on long-outstanding open purchase order accruals

Vendor Payments

• Perform weekly and monthly Vendor payments.

Vendor Reconciliations

• Perform Vendor reconciliations from Vendor Statement to AP Sub Ledger.
• Timely resolution of queries arising from the Vendor reconciliation

Stock Receipts PO Accrual Reconciliations

• Perform monthly Stock Receipts PO Accrual reconciliations
• Timely resolution of queries arising from the Stock Receipts PO Accrual reconciliation

Stock Vendor Take On

• Verify Vendor details for all Stock Vendor Onboarding
• Load Vendor on AX, once approved
• Load Vendor banking details on FNB CAMS

Cashflow Reporting

• Provide Cashflow reports to Management

Teamwork

• Review and post invoices processed by Accounts Payable Team
• Backfill for Accounts Payable Team
• Assist with any adhoc processing of invoices as required by department
• Assist with any other adhoc tasks as instructed by line management

Requirements

What we will love about you

• We love your excellent analytical skills with a passion for accuracy and attention to detail.
• We love your ability to use initiative.
• We love that you are motivated and eager to learn.
• We love that you can work well in a team environment.
• We love that you can work well under pressure.

What you will need to do the job

• Matric with strong results in accounting and math’s
• Previous experience in a similar role preferably with accounting
• Previous experience in Vendor Reconciliations
• MS Office and Excel (intermediate)

Behaviours we love 

Wow my customer

• Walk in my customers’ shoes
• Deliver on my promises
• Deliver insight-led solutions my customers need

Treat the business as my own

• Take accountability
• Be curious, creative & explore opportunities
• Do it right & at the right time

Play as a team

• Be helpful
• Be inclusive
• Find the fun