Inventory Clerk at Altron Bytes Systems Integration

Job Description

KEY RESPONSIBILITIES:  

• D365 stock recording is always current and up to date.  Less than 1% deviation in actual vs D365 total stock value.
• Drive successful execution of all sales orders with exception totaling less the 2%.
• View successful quality control checks of sales orders with no errors. Ensure all sales orders have been through the quality order process before distributions/shipping occurs.
• Full function of order execution on all outbound orders.
• Minimizing credit note processed within the organization when delivering the right product to the customer.
• Drive customer experience.
• Drive successful delivery of orders to customers with no errors.
• D365 stock recording always current and up to date.  Less than 1% deviation in actual vs Astea total stock value.
• Performing safety checks and equipment inspections.
• Maintaining accurate and timely paper and D365 F&O information.
• Drive successful compliance to ISO 9001 and ISO 45001 with no critical findings.
• Employee engagement score improvement
• Living the Altron Values / Leadership Competencies
• Apply Continuous improvement practices. Identify areas of improvement, amend or adjust existing work procedures and practices where required in line with approval from Senior Manager: SHEQ Management & Warehouse

CORE RESPONSIBILITIES:

Manage Inventory

• Route variance analysis and reconcile actual vs theoretical stock volumes at weekly cycle counts, half year and financial year end stock counts.

Processing of orders for Dispatch

• Pick, pack & ship – timely processing of sales orders to fulfilment status for invoicing.
• Pack stock for collection from customer and prepare the documents for logistic company to collect stock to be shipped,
• Lease with logistic company for collection even if this is after normal business hours or over weekends.
• Ensure delivery notes/PODs are timely sent to Billing department to trigger customer invoicing.

Liaison

• With freight company with regards to ETA of deliveries,
• Supply Chain Manager with regards to stock needs and availability, ETAs, on packaging material
• Lease with Customers with regards to open sales orders and collection.
• Lease with Nexus internal staff when sales orders were fulfilled for customer invoicing

QUALIFICATIONS, EXPERIENCE, & SKILLS:

Educational Qualifications:

• Matric
• Certification / accreditation in inventory record keeping / stock control/ warehousing / warehouse management.
• Forklift / reach truck competency.
• Commercial Driver’s License
• Professional Qualifications

Computer Literacy

• Microsoft D365 Warehouse functions (bonus)

Years of Experience

• Minimum 3-5 years’ experience

Other requirements

• Process driven
• Auditing processes 
• Solution Sales Methodologies 
• Relevant Industry/Domain knowledge 
• Assertiveness 
• Attention to detail 
• Professionalism 
• Presentation
• Customer relationship management
• Time management
• Take initiative
• Corporate Governance 
• Flexible working environment

Competencies:

Behavioural Competencies

• Communicating and Informing
• Results Driven
• Intellectually capable
• Complex solution Sales & Support
• Organised and Thorough
• Team player
• Willingness to work under pressure and work outside Job Description
• Knowledge of warehouse software packages and MS Office proficiency
• Ability to input, retrieve and analyse data
• Hands-on commitment to getting the job done

Learned Competencies

• Differentiation, Justification and Powers of Persuasion
• Prospecting
• Product/Service knowledge

Hygiene Factors

• Copes with Change
• Desire to Develop & Grow
• Integrity, Values & Trust
• Logical Thinker
• Passion for customers & Excellence