Investment Accountant & Administrator at Stonehage Fleming

OVERALL PURPOSE

• The primary purpose of the role is to support the investment reporting team both for onshore and offshore clients and to support the administration needs of the client managers and the portfolio analysts. This role will have a close working relationship with the investment reporting team. This role reports to the Head of Investment Accounting, South Africa based in Cape Town.

Key Responsibilities    
PRINCIPAL ELEMENTS AND ACCOUNTABILITIES

• Key focus of the role will be on accessing custodian portals to download and organize client’s statements, along with the download of supporting documents such as valuations and contract notes.
• Assist with responding to general client queries, e.g. investments, withdrawals, tax & admin related queries, portfolio structuring, rebalancing, trades. 
• Delivery of high quality service that is both accurate, timeous and of high quality w.r.t. reporting
• Transactional requirements: Data collating from various local and offshore custodians, coordinating payment requests, ensure cash requirements are met, basic trade preparation for cash flow top-ups, ensure custodial fee accounts topped up at all times, assisting with collating of contract notes relating to corporate actions and reconciling client portfolio’s.
• Administrative problem solving and efficiency creation in the admin space
• Liaising with 3rd party service providers and with various business contacts, including banks and custodians.
• Draft general correspondence
• Maintain filing database including daily filing of client documents, contract notes and valuations and bank statements.
• Ensure all client files are kept up to date and complete.
• Assist on admin behind FICA work, tax statements and the work relating to opening and closing client accounts.

QUALIFICATIONS AND EXPERIENCE

• Data input and administration experience 1-3 years
• Experienced PA/Administrator

SKILLS

• Proficiency in MS Office especially MS Excel and MS Outlook
• Telephonic confidence and strong communication skills

COMPETENCIES AND BEHAVIOURS

• Planning and Organizing: Schedules and manages workload effectively, thinks ahead, sets plans in order to achieve goals.
• Teamwork: Supports and works towards team goals, shares information, is helpful and cooperative.
• Communication skill: Communicates clearly and concisely, listens effectively
• Client orientated: Understands and satisfies client needs at all times, delivers excellent client service
• Accuracy, quality and productivity: Delivers work of a high standard, output is accurate & error  free.