Invoicing Clerk (Longmeadow) at ACDC Dynamics SA

PURPOSE OF THE ROLE:

• The Invoice Clerk is responsible for accurately processing, reviewing, and maintaining invoices related to retail operations. This role ensures timely billing, proper documentation, and compliance with company policies while supporting accounting and store operations.

Key Responsibilities

• Process and verify vendor and customer invoices for accuracy and completeness
• Match invoices with purchase orders, delivery notes, and receipts
• Enter invoice data into accounting or retail management systems
• Resolve invoice discrepancies by coordinating with vendors, suppliers, and internal departments
• Ensure timely payment processing and follow up on outstanding invoices
• Maintain organized and accurate invoice records (digital and physical)
• Assist with monthly reconciliations and reporting as needed
• Support audits by providing invoice documentation when requested
• Comply with company policies, accounting standards, and retail procedures

Requirements

Qualifications & Skills

• High school diploma or equivalent; additional accounting coursework is a plus
• Previous experience in invoicing, accounts payable/receivable, or retail accounting preferred
• Strong attention to detail and accuracy
• Basic to intermediate knowledge of accounting software and Microsoft Excel
• Good organizational and time-management skills
• Ability to work independently and meet deadlines
• Strong communication skills for dealing with vendors and internal teams

Working Conditions

• Office or back-office retail environment
• May require occasional extended hours during month-end or peak retail periods

Preferred Skills (Optional)

• Experience with POS or retail inventory systems
• Familiarity with retail pricing, discounts, and tax calculations
• Knowledge of accounts payable and accounts receivable processes