Invoicing / Debtors Clerk at Kontak Recruitment

• This role forms part of a fast-paced trade enablement environment that supports suppliers, retailers, and distribution partners through accurate financial processing and disciplined debtor management. The Invoicing / Debtors Clerk is responsible for issuing invoices, managing customer accounts, and ensuring timely collections while maintaining high levels of accuracy and control. The role is remote office-based with limited client interaction and requires someone who is detail-focused, organised, and comfortable working independently within a lean operational structure

Minimum Requirements:

• Matric (Grade 12) essential
• 3–5 years’ experience in an invoicing, debtors, or accounts receivable role
• Proven experience using Sage Cloud Accounting
• Strong Microsoft Excel skills (daily use for reconciliations and reporting)
• Experience within wholesale, distribution, trade enablement, or FMCG environments (advantageous)
• Solid invoicing and debtor control experience
• Strong reconciliation skills
• High attention to detail and accuracy
• Able to work independently and manage deadlines
• Comfortable working with delivery notes and proof of delivery documentation
• Clear written and verbal communication skills

Duties and Responsibilities:

• Prepare and issue accurate customer invoices using Sage Cloud Accounting
• Manage the full debtors function, including statements, follow-ups, and collections
• Reconcile customer accounts and resolve discrepancies timeously
• Match invoices to delivery notes and proof of delivery documentation
• Process credit notes in line with approvals and internal controls
• Maintain accurate and up-to-date customer account records
• Perform regular debtor reconciliations and reporting using Excel
• Liaise with internal teams to resolve invoicing or account queries
• Support month-end processes and general finance administration
• Ensure data integrity across accounting and invoicing systems