IT Project Coordinator (6 Months Fixed Term Contract) at RCL Foods

• The IT Project Coordinator will be responsible for coordinating the operational aspects of the IT Application and Technology PPDelivery teams, this role supports a portfolithat consists of multiple, cross-functional projects varying in complexity, scope, and duration. Supports Project Managers on the financial, lifecycle, planning and reporting practices of the IT Project Portfolio. In addition, the role will assume full responsibility for coordinating the submission of IT Suppliers billing, ensuring accuracy of billing against what was agreed contractually and tracking actuals tbudget by supplier, highlighting and explaining variances. The role will take full responsibility for formulating a strategic and operational IT contract register, playing a pivotal role in triggering the contract renewal process.

This is a 6 months  fixed term contract role. 

Minimum Requirements    

• Diploma / BCOM Degree in IT, Finance or Supply Chain
• 2-3 years’ experience with exposure tcontract management principles and supplier cost management
• Experience in finance or cost accounting would be advantageous
• SAP Experience will be an added advantage.

Duties & Responsibilities    
Project PortfoliCoordination:

• Ensure Project Ideas are logged intPPwith the correct classification of IT Application and Technology projects.
• Ensure that IT related projects are timeously and consistently reported on.
• Where appropriate, ensure the following essential project documents are completed and appropriately circulated and safeguarded:
• PPProject Charter Document
• Conceptual Design / Business Blueprint
• PPProject Management Plan
• PPMajor Project Closure Report
• PPBusiness Need / Benefit
• PPMMR and Minor Project Closure Notification
• PPProject Customer Acceptance Certificate
• Maintain current statements of work for all contractors; track and approve contractor invoices in a timely manner.Track Project Budget tactual spend.Drive IT project portfolibest practices and disciplines across all RCL Foods operating entities ensuring consistency of project management practices and ensuring an accurate comprehensive view of the enterprise-wide IT Portfolio.

Contract Coordination:

• Formulate and maintain an enterprise-wide view of IT related key strategic and operational contracts reflecting nature of the contract, contract start and termination date and cost commitment.
• Proactively report on approaching contract terminations and drive the contract renewal process.
• Formulate and maintain an enterprise-wide view of IT related key strategic and operational licenses
• Proactively manage license renewals by means of an early warning trigger mechanism with an aim tensure all license are renewed timeously
• Assist the Group Technology Executive in contract financial management, validating cost and services rendered and oversee Vendor payment recon.
• Track and monitor approval of contracts and ensure it is within the Company approved Levels of Authority.
• Oversee and drive the administration of contracts up tpoint of payment process. 

Supplier Billing Co-ordination

• Stream-line the IT Supplier billing process and drive billing efficiencies across ALL key Service Providers
• Create and maintain an IT billing summary template aligned tService Provider Account Management
• Track and ensure accuracy of invoiced actuals tcontractual agreement, recording actuals against IT Budget, understanding and explaining variances.
• Identify and recommend on service areas for opportunity of cost containment
• Participate and provide input intthe annual budget process with an aim tcreate a forecast for balance of current financial year as the baseline for new financial year budget formulation.
• Coordinate and report on monthly Contracted Opex Spend and Project based one-time recovery spend.
• Ensure there is a clear differentiation between Capex and Opex related invoices and the relevant process and applicable stakeholders are applied and adhered to.
• Ensure all supplier accounts are reconciled and paid according tRCL FOODS terms and agreed pricing conditions
• Ensure all charges for services rendered are in line with agreed contracts and pricing agreements
• Ensure continuous engagement with Procurement, Finance, and Legal Departments tensure issue/queries, billing protocol and ways of working are aligned and proactively followed.
• Ensure accurate and pertinent information is captured on all workflows tensure sufficient clarity is provided tall approving parties in turn enabling access treliable data and reporting for trend analysis. Create and maintain a template framework for all supplier/entity workflows ensuring consistency of reporting and periodic references on queries raised.Ensure holistic view of supplier billing database is maintained.Create and maintain a template framework for all supplier/entity workflows ensuring consistency of reporting and periodic references on queries raisedEnsure holistic view of supplier billing database is maintain. 

Deadline:28th December,2025