Junior Buyer at Ignition Group

Job Description
Primary purpose

• Responsible for purchasing materials, supplies or equipment for a business. Their duties include negotiating deals with suppliers, researching possible item selections and taking inventory of current products.

Key roles and responsibilities

Purchase Order Processing

• Prepare purchase orders and ensure the accuracy of specifications and quantities
• Issue purchase orders to the required stakeholders
• Obtain quotations from the relevant stakeholders
• Adhere to all policies and procedures related to purchase order monitoring
• Directly supports all the departments by obtaining materials and supplies needed
• Process requisitions and update management on status of orders.

Order Fulfilment and Delivery

• Monitor and track order to ensure timely delivery and availability of goods
• Ensure goods purchased meet the requirement of the company
• Assess quality of stock received, and liaise with supplies on any discrepancies with the requested orders

Inventory Management

• Monitor inventory levels and place orders as required to maintain adequate stock levels
• Work closely with internal stakeholders to ensure that inventory records are updated

Stakeholder engagement

• Coordinate with inventory team, management, and stock / storeroom as required

Reporting and Administration

• Maintain records of purchases and all related information for audit purposes
• Compile and provide purchase order reports to management containing all the required information timeously

Job Requirements
Education, experience, attributes:

Knowledge, skills and attributes:

• Strong communication and negotiation skills
• Proficiency in procurement software and Microsoft Office Suite
• Strong analytical mindset with the ability to interpret trends and data
• Knowledge of buying and purchasing protocols
• Strong attention to detail and documentation skills
• Able to multitask, prioritize, and manage time efficiently
• Strong organizational skills, a good understanding of sourcing and the ability to maintain vendor relationships

Education and training:

• Diploma in supply chain management, business administration, commerce or related field
• Bachelor’s degree is advantageous

Experience:

• 2-3 year’s experience as a Junior Buyer of in a similar position