Junior HR Officer at IIE MSA and IIE Varsity College

Duties and Responsibilities:
Administration Of The Payroll/HR Documentation For New Permanent And Fixed Term Employees

• Assistance with the recruitment process for campus vacancies in line with company policies and procedures.
• Quality control and administration of documentation and files for new employees in line with company audit requirements.
• Creates a profile in APS for all new employees and uploads the supporting payroll documentation under the relevant File Manager folder.
• Compiles and co-ordinates on-boarding files and supporting initiatives and induction schedules for new employees and ensures that all equipment and resources are ready prior to the new employees start date.
• Submission of new employee HR packs to the National HR Team in line with the given deadlines.
• Co-ordinates the Probation Review process for new staff.

HR & Payroll Administration for all Existing Permanent and Fixed Term Employees

• Quality control, administration and maintenance of payroll and HR documentation and files for existing employees in line with company audit requirements.
• Assisting employees with HR or payroll related queries.
• Ensures that the company HR Policies and Procedures are adhered to and advises employees accordingly.

Administration of Independent Contractors and Casual Payroll.

• Administration and maintenance of payroll documentation and files for Independent Contractors and casuals in line with company audit requirements.
• Quality control and administration of documentation and files for Independent Contractors and Casuals in line with company audit requirements.
• Capturing information in APS (ADvTalent People Solutions).
• Assisting with APS training (for Timesheet users).
• Assisting with payroll related queries.
• Checking all payroll reports and dealing with any queries before the relevant authorised signatory signs them off.

Employee Event Co-ordination Function 

• Co-ordination and preparation for campus events relating to staff and lecturer's events /functions /conferences /workshops and training.

General Campus and National Support Function

• Sits on The IIE's Varsity College Workplace Forum committee and takes and distributes minutes from the quarterly meetings and oversees the Health, wellbeing and work-life balance portfolio.
• Assists the National Office Human Resources team with Human Resources related projects.
• Assists campus employees with online study assistance applications on the BTATS system and supports the Principal in ensuring that each application meets the policy requirements.
• Campus specific ad hoc administration duties.

Minimum Education Requirements:

• Relevant 3 year Diploma or Degree in Human Resources or related field
• Advanced Diploma/ Degree advantageous.  

Minimum Work Experience Requirements:

• Minimum of 2 years HR Administrative/Payroll experience, ideally within a tertiary academic environment.