Fresh Recruitmment at IIE MSA and IIE Varsity College

Duties and Responsibilities:

Collections/Handover

• Collections on outstanding accounts as per assigned ageing. 
• Following protocol in line with Standard Operating Procedures when dealing with different aging buckets.
• Receiving inbound calls/ ensuring outbound quality call quota is reached daily/weekly/monthly.
• Meeting monthly collection targets and reducing portfolio risk.
• Ensure that all payment plans are adhered to.
• Escalation and assistance of account related queries (Billing/statements/Payments).   
• Ensure all debit order returns are dealt with immediately and account payers are contacted to settle arrears and informed of rejection fee. First priority is to re-activate rejected debit order.
• Ensure follow-ups are done on PTP's (Promise to pay) made on specific dates.
• Manage holds on all accounts (current to be removed/arrears to be added).
• Ensure suspensions/Handover list are sent to CSCC/NSCC first to be checked before sign-off. Prepare handover pack in accordance with check-list and send to CSCC/NSCC for approval and upload.
• E-mails/Letters on overdue accounts must be sent at the appropriate time and in accordance with ageing bucket.
• Detailed notes to be inserted on Excalibur for each account monthly as per assigned Age. Relevant contact information and debit order details if applicable must be confirmed and updated.

Administrations/Customer Service

• Prepare documents for adjustments/refunds/transfers/Bursaries/ payment plan changes for approval by Campus Senior Credit Controller/Natinal Senior Credit Controller and action once approved.
• Accurate processing of unallocated payments.
• Work closely with the admissions team by preparing pro rata calculations on cancellations.
• Credit balance investigations and updating status/notes on portal.
• Assisting with administration functions as and when required.
• Handle account payer/student queries or complaints and provide appropriate solutions and alternatives. 
• Assisting and dealing with queries via FreshDesk (VC Assist) and walk-ins.
• Build sustainable relationships with internal and external stakeholders through open and interactive communication in-order to resolve outstanding account queries.
• Handle account payer/student queries or compliants and provide appropriate solutions and alternatives. 

Quality Management & Reporting

• This will include the evaluation of all other KPA (Key Performance Area).
• Items such as quality of work, deadlines met, and query handling will be checked.
• Quality of e-mails, calls and letters sent will also be evaluated.
• Quality of notes and information saved in Excalibur. 
• Reports and documents prepared and sent to CSCC/NSCC.   

Minimum Qualification Requirements:

• Minimum of Matric, Credit Management / Bookkeeping /Financial qualification advantageous.

Minimum Work Experience Requirements:

• Minimum of 2 years credit control experience.

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Duties and Responsibilities:
New Employee Onboarding & Payroll/HR Administration

• Oversees the foreign national approval and tracking (i.e. permit expiry dates, etc.) process on campus for fixed term staff and ensures that no offers are made prior to receiving pre-approval from National HR in line with the provisions of the Foreign National Guidelines.
• Ensures that all new employees, where possible, are loaded on the Onboarding /HR Engagement APP prior to their start date and that they complete their details timeously via the APP in line with the company payroll deadlines.
• Hands new employees the required payroll documentation as per the documentation that is required outside of the Onboarding /HR Engagement APP to complete so that they can be uploaded in the HR & Payroll Information System before the monthly deadline.
• Follows the manual payroll process for all new employees that cannot utilise the Onboarding/HR Engagement APP and ensures that all documents are received in line with the payroll and audit checklist requirements and ensures that these documents are quality checked according to company standards prior to processing the forms and information.
• Checks the completed payroll information and supporting documentation for all new permanent employees in the Onboarding/HR Engagement APP or via the manual process to ensure that all required documents and information have been received and that the packs meet the company audit and payroll requirements.
• Follows up on any queries or outstanding information or documentation from the new employee's onboarding profile, or manual forms where appropriate.
• Captures the qualification details for all new employees in the HR & Payroll Information System and uploads the qualification copies in File Manager in the month that the new employee starts.
• Ensures that all relevant documents for each new employee are uploaded, within the starting month, into the HR & Payroll Information System in the correct File Manager location and that the files are all named correctly.
• Sends all payroll forms that require sign off (e.g. P15 and Benefit Forms), before upload, by the National Payroll team to the National HR department in line with the monthly payroll deadlines and in accordance with the provisions of the Protection of Personal Information Act (PoPIA).
• Ensures that the IT requirements are arranged and set up before the new employees date of engagement (i.e. desktop or laptop is set-up, email account is set up, phone set up and codes arranged, internet and all access has been granted etc, before the new employee starts).
• Sends a detailed and professional welcome email to all new employees prior to their start date with all information that they will need for their first day (e.g. company information, dress code, team information, parking details, canteen details, start time for the first day etc.).
• Sends out an email to the campus to notify everyone when a new employee is starting.
• Arranges to meet the employee at Reception on their first day to welcome them and show them to their desk.
• Prepares the induction file for each new employee for their first day, including a welcome letter with pertinent campus and company information, organisation structures, campus administration processes, birthday lists, expense claims, link to the Online employee handbook and company Intranet, policy acknowledgement form, induction schedule, Protection of Personal Information Act Training information, branded gifts and calendar etc. as per the Induction pack checklist.
• Customises the induction pack and process in line with the campus requirements to make the onboarding process more impactful.
• Conducts the campus HR induction process with all new employees.Co-ordinates with the relevant parties on campus to arrange any stationery/office equipment for new employees as well as any access codes / cards, keys or remotes that they might need when they start.
• Communicates and co-ordinates with the relevant parties to ensure that a work station is cleaned and set up for the new employee before their date of engagement.
• Gains sign off of induction file from the relevant line manager and the new employee.
• Schedules and co-ordinates the campus induction with the campus Senior Management team and the Campus Head to take place during the first week of the employees start date.
• Sets reminders to follow up on the probation review documents for new staff after each 30 day milestone has passed and checks that the forms have been completed to standard and flags any concerns or action items with the Performance and ER Manager.
• Reviews each probation review to check that it has been fully completed, all queries are dealt with, they have been signed by the employee and line manager and that any concerns are highlighted and addressed and then scans and emails the completed probation reviews to the relevant National office HR representative timeously thereafter.
• Provides first line support for any concerns or issued raised in campus probation reviews where applicable, and escalates these matters to the Performance and ER Manager for assistance and guidance.
• Issues new employees with their HR & Payroll Information System login credentials and how to guides.
• Conducts the HR & Payroll Information System User Self Service Training with every new employee.
• Conducts Manager Self Service Training with every newly appointed Manager.
• Supports the line manager in arranging training plans for new campus staff and documenting and storing these plans accordingly.
• Adheres to the provisions of the Protection of Personal Information Act (PoPIA) in all matters relating to the onboarding of new employees and the associated HR and payroll administration.

HR & Payroll Administration for all Existing Permanent and Fixed Term Employees

• Advises and guides employees on leave queries and the leave application process in line with the company leave policies.
• Captures the campus staff overtime leave accurately and timeously, in line with the provisions of the Overtime Policy, and uploads the required supporting documentation in the HR & Payroll Information System.
• Processes the manual P17 Maternity Leave application forms and supporting documents in line with company policy and sends the forms along with the supporting documentation to the National Payroll Team for processing and upload into the HR & Payroll Information System.
• Checks all mileage claims that are submitted on a monthly basis to ensure that the correct form has been utilised and has been completed correctly, the correct mileage rates are being used, the correct claiming dates are being adhered to and that the authorised line managers have signed/approved the claims.
• Processes mileage claims and submits the completed documents to the National Payroll team on or before the required deadline.
• Processes additional earnings using a P4 schedule (for any employees that may have done additional work outside of their current employment contract) after checking that all of the documents are in order and have been approved by the relevant parties, and also ensures that the correct addendums  are in place in order to process these additional earnings claims before submitting them to the National Payroll team on or before the required deadline for processing.
• Sends (within the provisions of the Protection of Personal Information Act) any personal information change forms (P38) for campus employees to the National Payroll team on or before the required deadline after checking that the form has been completed correctly and the relevant supporting documentation is attached if applicable.
• Oversees the foreign national approval and tracking process on campus for current/active fixed term staff (i.e. uploading documents in the HR & Payroll Information System and tracking permit/visa/passport expiry dates and getting approval on any extensions prior to the relevant expiry date or processing the terminations where no extension is applicable etc.).
• Follows termination procedures should a staff member resign, be dismissed or retire and ensures that the termination pack of forms is completed and checked to ensure that all documents are completed correctly in line with audit and payroll requirements before uploading the relevant forms into the HR & Payroll Information System and notifying the National Payroll team of this on or before the required deadline for processing.
• Gathers any access cards, keys and any other company property from employees before they leave the company.
• Completes and uploads the required letters and documentation for current employee promotions or changes in designation or employment conditions after work flowing an OF (Request Person Info Change Form) to the Campus Head, HR Manager and Chief Financial Officer on the HR & Payroll Information System and receiving the relevant approval notification.
• Communicates any Human Resource and Payroll related information to staff if required.
• Advises employees on Human Resources policies and procedures and guides them on the supporting documentation (where applicable) that support these policies and procedures.
• Takes responsibility for the quality control of all Human Resources / Payroll related documentation and procedures in line with the company policies and audit requirements.
• Maintains an orderly document storage system in the HR & Payroll Information System File Manager, or in the other secure systems used by the company (e.g. Applicant Tracking System, MS Teams etc.) or where appropriate the manual filing system where a document cannot be housed in a secure system for all Human Resources / Payroll related documentation for the campus in line with company policy, audit requirements and the Protection of Personal Information Act (PoPIA.
• Responsible for version control of all Human Resources / Payroll documentation and policies on campus.
• Assist the employee with any queries relating to the company benefits and acts as a liaison between the employee and the external service provider as required.
• Adheres to the provisions of the Protection of Personal Information Act (PoPIA) in all matters relating to HR & payroll administration for all existing permanent and fixed term employees.

Administration of the Casual, Invigilator and Coach Payroll

• Performs Managed Integrity Evaluation (MIE) verification checks for new Casuals, Invigilators and Coaches as required by the company.
• Hands new and returning Casuals, Invigilators and Coaches the required payroll documentation as per the P15 Engagement Checklist to complete before the monthly deadline.
• Checks the completed pack of forms that the Casuals, Invigilators and Coaches submit for processing to ensure that it is completed correctly, that all supporting documentation is attached and that the entire pack of forms meets audit standards.
• Ensures that the relevant payroll forms are uploaded into the correct File Manager folder in the HR & Payroll Information System for each Casual, Invigilator and Coach and that all documents are named correctly.
• Follows up and resolves any queries or outstanding documentation from the payroll packs before the payroll deadline.
• Ensures that claim deadlines are communicated to Casuals, Invigilators and Coaches on a monthly basis.
• Ensures that all manual claims are signed by the Casuals, Invigilators & Coaches and the relevant senior campus manager and processed with all relevant information required in line with the claim deadline.
• Captures the timesheet (P23) information for all Casuals in the HR & Payroll Information System each month in line with the claiming deadlines.
• Captures the Independent Contractor Annexure information for all Invigilators and Coaches in order for their monthly claims to then be processed against this information on a monthly basis.
• Captures all Invigilator and Coach claims on the HR & Payroll Information System on a monthly basis in line with the payroll deadlines.
• Checks that the Casual and Independent Contractor (for Invigilator and Coaching claims only) P18 payroll reports are correct on a monthly basis and ensures that the correct tax has been deducted and all claims are reflected accurately on the report.
• Ensures that the P18 cover sheet is signed by the authorised campus signatory together with the correction schedule (if applicable) and is submitted to the National Payroll team.
• Responsible for investigating and assisting Casuals, Invigilators and Coaches with any payment queries and escalating these to the National Payroll team if need be.
• Adheres to the provisions of the Protection of Personal Information Act (PoPIA) in all matters relating to processing the casual payroll on campus.

Training & Development Support 

• Supports the National HR Team with any training logistics or administrative requirements for the campus.
• Ensures that all campus Talent Reviews are conducted in line with the company issued timeframes and that these reviews are saved in the required system/format/folders as per company requirements.
• Partners with the Training Manager and campus Senior Management Team in assessing and gathering all information related to the training and development needs for the campus and putting plans in place to meet these needs accordingly.
• Keeps all Training and Development/Talent Management records in line with company requirements and the Protection of Personal Information Act (PoPIA).
• Assists campus employees with online study assistance applications on the BTATS system and supports the Campus Head in ensuring that each application meets the policy requirements.
• Adheres to the provisions of the Protection of Personal Information Act (PoPIA) in all matters relating to training and development support on campus

First Line Disciplinary/Performance Management Support 

• Responsible for the timeous reporting of campus disciplinary or performance related matters to the Performance and ER Manager.
• Conducts the first line of investigation for any disciplinary or performance related matters under the guidance of the Performance and ER Manager and in partnership with campus management.
• Assists the respective manager with completing the Internal Disciplinary Report form and ensures that all supporting evidence is attached before submitting this to the Performance and ER Manager for guidance on the appropriate course of action to follow.
• Attends any campus disciplinary or performance related meetings and takes minutes when required.
• Assists the Performance and ER Manager in drafting warnings and/or collating information related to disciplinary or performance related matters as and when required.
• Ensures that all campus Performance Reviews are conducted in line with the company issued timeframes and that these reviews are saved in the required system/format/folders and uploaded as per company requirements.
• Advises campus staff on company policies and provides advice on basic disciplinary or performance related queries in consultation with the Campus Head and relevant campus management.
• Ensures that all documentation relating to disciplinary or performance matters is stored in line with audit/company requirements and the Protection of Personal Information Act (PoPIA).

Leave Analysis and Reporting

• Reviews and audits all study leave applications in line with company policy.
• Reviews all sick leave applications and perform regular audits on the supporting documentation to ensure that it aligns with policy, and alerts the Campus Head and relevant campus manager as well as the Performance and ER Manager of any areas of concern so that this can be proactively addressed.
• Proactively reviews the campus annual leave balances throughout the year and works with campus staff and management to avoid leave forfeitures and ensures a healthy work-life balance is promoted.
• Reviews the overtime leave for the campus and ensures that all company and legislative requirements are adhered to and that any issues are flagged with the relevant National HR team member accordingly for assistance/guidance.
• Reviews campus leave reports on a monthly basis and gives the Campus Head and senior management team high level feedback on any notable matters.
• Adheres to the provisions of the Protection of Personal Information Act (PoPIA) in all matters relating to leave analysis and reporting on campus.

Campus Recruitment/Talent Acquisition Support

• Uploads ATR's (Authority to Recruit) on the HR & Payroll Information System for approval on any budgeted vacancies positions to be advertised on the internal vacancies listing (P41).
• Processes organisation position requests for new positions and submits these requests to the HR Officer - Systems Administrator for processing.
• Assists the campus management team with shortlisting CV's, telephonically screening candidates, setting up interviews, attending all first round interviews, regretting unsuccessful candidates and any other recruitment support required.
• Uploads interview notes/feedback in the applicant tracking system.
• Performs Managed Integrity Evaluation (MIE) verification checks; including, identification verifications, qualification verifications, credit checks (where applicable), professional membership verifications (where applicable), Drivers Licence (where applicable), Verify Passport and Visa (where applicable) and criminal checks for the relevant positions and ensures that any unfavourable results are escalated (to the Campus Head, hiring manager & National HR) and is dealt with accordingly prior to any offers being made.
• Performs two reference verifications on each potential new employee as part of the screening process and ensures that any unfavourable results are escalated to the Campus Head, hiring manager and National HR and are dealt with accordingly prior to any offers being made.
• Submits the final MIE report, along with two reference verifications, the candidates CV and a copy of their ID along with a ATA (Authority to Appoint) to the Talent Acquisition Manager for approval and ensures that all screening documents are uploaded in the correct File Manager folder in the HR & Payroll Information System.
• Workflows the ATA (Authority to Appoint) in the HR & Payroll Information System for approval by the Campus Head, HR Manager and Chief Financial Officer.
• Prepares contracts for new employees after the ATA (Authority to Appoint) has been approved.
• Assists the Campus Head in reviewing salary ranges for vacancies to ensure they are aligned with budget and to ensure that they are not out of line with current campus salaries for the role, and ensures that salary expectations are addressed during the interview process accordingly.
• Creates systems and trackers to proactively track all vacancies on campus and supports the managers throughout the recruitment process.4
• Assists with streamlining the campus processes to avoid delays (e.g. where possible reduce the number of interviews by proactive planning and diary management, and ask all candidates to do the MIE checks at the point of interview i.e. capture finger prints and get the MIE form but only process after the interview if the candidate has a positive interview).
• Reviews all CV’s, references and supporting documents for shortlisted candidates and addresses any concerns or queries before submitting to the Talent Acquisition Manager for approval (e.g. query gaps in employment and reasons for leaving previous positions during the first level interview and confirm this information when conducting reference checks etc.).
• Adheres to the provisions of the Protection of Personal Information Act (PoPIA) in all matters relating to recruitment/talent acquisition on campus.

General Campus and National Support Function

• Co-ordinates and prepares all logistics for campus employee/HR related events such as wellness days, employee appreciation days, long service celebrations, employee training on campus, orientations on campus etc.
• Plans and books all logistics relating to campus HR related events including, getting quotes for approval, booking and set-up of venue, catering and dietary requirements, decor, invitations, etc.
• Sources long service and birthday vouchers/gifts and gifts for HR events if required (Campus Specific).
• Ensures that the events budget is adhered to and that all invoices are submitted to the Campus Finance department for payment timeously.
• Communicates important HR notices/news/announcements to the Campus.
• The HR Officer sits on the campus Senior Management Team in order to be actively engaged in what is discussed at the Senior Management meetings and to be able to represent HR and advise and guide the members of the Senior Management Team on HR related matters, signing authority will however remain with the different campus portfolio heads who manage and oversee their respective teams.
• Collaborates with and supports the National HR team with various HR related projects.
• Provides HR administrative support to the other campuses where possible should an HR Officer vacancy arise or an HR Officer go on extended leave where the National team are not able to assist.
• Conducts recruitment, performance review and probation review training for all managers on campus.
• Provides relief cover/support for the campus Junior HR Officer (Academic) as and when required.
• Complies with The Protection of Personal Information Act (POPIA) legislation relevant to the role.
• Ad hoc campus specific admin support as required by the Campus Head

Minimum Qualification required:

• Minimum of National Diploma (NQF Level 6) in Human Resources or related field.
• Advanced Diploma or Degree (NQF Level 7) in Human Resources or related field advantageous.

Minimum Work Experience required:

• Minimum of 1-2 years of recruitment experience, 1-2 year of IR/ disciplinary administration/ support experience and 3 years HR administration and operations experience.

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Duties and Responsibilities:

Management of the Writing Centre (Writing Centre Administration)

• Manage the day-day activities of the Information Centre in an academic environment.
• Manage the routine operations of the inter-Information Centre loans and request service.
• Manage and control facility, computer usage and ensure effective administration of periodicals.
• Liaises with departments within The IIE's Varsity College to ensure efficient support, i.e. assignment capacity.
• Establish and maintain effective working relationships with academic staff and students, as well as external bodies such as suppliers.
• Prepares reports related to Information Centre and information services.
• Develops and maintains a hybrid information collection.
• Edits, classifies, index information sources and distributes new materials for cataloguing to the information Centre Manager.
• Supervises the assistant staff and student assistants.
• Assists with the provision of information services in a digital environment. 
• Assists with managing all auxiliary services such as copying, reproduction and digitization.
• Manages and controls good conduct in learning spaces.
• Monitors the performance of all functions of Information Centre systems.
• Liaises with the Capacity Management and Timetabling Centre to ensure that lectures have all the academic material they require for presenting lectures including sourcing teaching resources from publishers.
• Ensures that The Independent Institute of Education (The IIE) Policies and Procedures are adhered to.
• Provides feedback to the Information Centre Manager and Head: Academic on all Information Centre related issues.

Provision of Information Services and User Information 

• Conducts class visits and live interactive training sessions for students and lecturers.
• Facilitating and supporting learning by teaching information literacy skills to students and staff, within classrooms and virtual learning environment.
• Assists students with Academic writing, referencing and search skills.
• Trains students and lectures on how to use the Information Centre database to enable them to do research and access the information required, e.g. Ebscohost, Juta Law and HeinOnline.
• Conducts presentations during Student Information sessions/ Digital Literacy Classes and Lecturer Information briefings.
• Provides guidance to students on academic writing and referencing styles.
• Support academic staff with literature searches using research databases, printed resources and the internet. 
• Addresses user enquires.
• Keep up to date with new developments, innovations in the Information Centre sector and participate in professional groups and Professional Learning Networks.

Research Output and Academic Support 

• Measuring research impact and develop best practices for use of information.
• Postgraduate research support to students by educating and providing academic support.
• Research support to academic staff.
• Assist students to find academic research material and provide support on research related queries.
• Play an active role in research by performing own research and produce research output and activities.

Information Centre Resources Marketing

• Designs posters and Information Centre packs to market Information Centre resources on the campus.
• Arranges monthly displays according to the calendar set out by the Information Centre Manager and the Student Relations Manager, so as to align themes.
• Innovative marketing and promotion of information Centre resources.
• Market, promote and co-ordinate awareness campaigns pertinent to the Information Centre.

General Administration

• Maintains records for payment of invoices.
• Monitor the performance of all functions of Information Centre automated Information Centre systems.
• Update new books on the Sirsi Dynix to ensure accurate record keeping.
• Collection development, maintenance and management of Information Centre resources.
• Recruit and train student assistants.
• Conduct bi-annual stocktaking project and compile a report.

Minimum Qualification Requirements:

• Minimum of Bachelor's Degree in Library and Information Science or BBibl. 

Minimum Experience Requirements:

• Minimum of 3 years experience in an Academic library.
• Must have professional registration with LIASA. 

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Duties and Responsibilities:
Administration Of The Payroll/HR Documentation For New Permanent And Fixed Term Employees

• Assistance with the recruitment process for campus vacancies in line with company policies and procedures.
• Quality control and administration of documentation and files for new employees in line with company audit requirements.
• Creates a profile in APS for all new employees and uploads the supporting payroll documentation under the relevant File Manager folder.
• Compiles and co-ordinates on-boarding files and supporting initiatives and induction schedules for new employees and ensures that all equipment and resources are ready prior to the new employees start date.
• Submission of new employee HR packs to the National HR Team in line with the given deadlines.
• Co-ordinates the Probation Review process for new staff.

HR & Payroll Administration for all Existing Permanent and Fixed Term Employees

• Quality control, administration and maintenance of payroll and HR documentation and files for existing employees in line with company audit requirements.
• Assisting employees with HR or payroll related queries.
• Ensures that the company HR Policies and Procedures are adhered to and advises employees accordingly.

Administration of Independent Contractors and Casual Payroll.

• Administration and maintenance of payroll documentation and files for Independent Contractors and casuals in line with company audit requirements.
• Quality control and administration of documentation and files for Independent Contractors and Casuals in line with company audit requirements.
• Capturing information in APS (ADvTalent People Solutions).
• Assisting with APS training (for Timesheet users).
• Assisting with payroll related queries.
• Checking all payroll reports and dealing with any queries before the relevant authorised signatory signs them off.

Employee Event Co-ordination Function 

• Co-ordination and preparation for campus events relating to staff and lecturer's events /functions /conferences /workshops and training.

General Campus and National Support Function

• Sits on The IIE's Varsity College Workplace Forum committee and takes and distributes minutes from the quarterly meetings and oversees the Health, wellbeing and work-life balance portfolio.
• Assists the National Office Human Resources team with Human Resources related projects.
• Assists campus employees with online study assistance applications on the BTATS system and supports the Principal in ensuring that each application meets the policy requirements.
• Campus specific ad hoc administration duties.

Minimum Education Requirements:

• Relevant 3 year Diploma or Degree in Human Resources or related field
• Advanced Diploma/ Degree advantageous.  

Minimum Work Experience Requirements:

• Minimum of 2 years HR Administrative/Payroll experience, ideally within a tertiary academic environment.

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Duties and Responsibilities:
Lecturing

• Lecture on programmes (must lecture on an IIE qualification) across various modes of delivery where relevant.
• Marking of assessments and feedback to students in subjects lectured. May be required to internally moderate assessments scripts that fall within their subject fields, where necessary across IIE sites of delivery.

Lecturer Development and Support

• Assist in lecturer development and support processes and procedures. This may include conducting peer reviews, facilitating workshops and one-on-one consultations.

Student Development & Support

• Championing/leading and managing academic development and support for a specific programme and its students.
• Tracking student success and implementing support interventions where required. 

Research & Scholarship

• The incumbent is required to promote a culture of scholarship within their practice, discipline and campus/team and is also required to contribute towards The IIE’s Varsity College achieving its annual research output targets.

Minimum Education Requirements:

• Qualified CA(SA) 
• Master’s Degree in the relevant field of study or studying towards Master's Degree is advantageous

Minimum Work Experience Requirements:

• Minimum of 3 years Teaching and Learning experience (preferably in teaching environment)
• Lecturing experience in Auditing and/or Management Accounting and Finance.

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Duties and Responsibilities:

Facilities & Booking Management 

• Manage bookings and scheduling system for all Makerspace facilities. 
• Ensure all spaces are prepared for scheduled use with charged and functional equipment. 
• Monitor usage and ensure proper care, cleanliness, and security of all Makerspace areas.

Equipment and Consumable Stock Maintenance & Administration 

• Check equipment before and after each use; store and secure appropriately. 
• Conduct regular stock takes of equipment and consumables. 
• Ensuring the timeous procurement of consumables and tracking actual spend on them
• Report damaged or lost equipment to IT or campus management
• Manage general repairs and maintenance of all multimedia equipment and tools

Technical Support & User Assistance 

• Provide hands-on support to students and staff using photographic, video, sound, VR and 3D printing equipment. 
• Troubleshoot technical issues and escalate where necessary. 
• Provide setup support during class sessions, workshops, and special events. 

Training & Skills Development 

• Collaborate with the Head Academic on campus and relevant Heads of Disciplines (HOD’s) to plan and deliver training workshops to expose and develop staff. 
• Promote the use of the Makerspace as a learning environment to academic teams and students

Printing Services

• Manage the end-to-end 3D printing process
• Manage the routine maintenance of 3D printers. 
• Procure and manage stock (e.g., resin, toner) needed for printing.  

Minimum Education Requirements:

•  A Higher Certificate (with specialised multimedia skills), Diploma or Degree in Multimedia, Photography, Digital Media, Visual Communication or a related field.

Minimum Work Experience Requirements:

• Minimum of 2 years proven experience in photography, videography and multimedia production.
• A portfolio demonstrating work in both photography and video. 
• Minimum of 2 years experience instructing and supporting students or groups in creative technology use. 
• Minimum of 2 years experience managing equipment, stock and booking schedules.
• Knowledge and willingness to learn about sound production, VR and 3D printing tools and other new media technology. 

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Duties and Responsibilities:

• Manage the registration process of the VC Sports Club and ensure all students that participate in sporting activities on campus, pay the annual VC Sports Club fees.
• Manage the VC Sports Club for Cape Town Campus and drive and monitor student participation across all sports clubs on campus.
• Ensure the VC Sports Club caters for students wanting to participate in either an individual and/or team sport and at both competitive or social level.
• Design, manage and co-ordinate, together with the Sports Club Administrators, the campus sports calendar of events/fixtures/practises/leagues both on and off campus.
• Recruitment, selection and management of sports bursary students for all major The IIE's Varsity College team sports clubs with the main focus being VC Hockey and/or Rugby Club.
• Recruitment, selection and management of the administrators for each sports club on campus.
• Manage the administration and growth of the Major Sports Club i.e. VC Hockey and/or Rugby Club e.g. player management, facilities management etc.
• Work with the VC Sports Club committee to build the VC Sports Club supporter base and social environment of the VC Hockey and/or Rugby Club.
• Provide accurate reporting of all sports activities for the Cape Town Campus, within the time frames provided.
• Be accountable for all sporting equipment, playing kit and apparel owned by each campus's Sports Club and maintain strict stock control procedures.
• Manage all 3rd party relationships with regards to venues, leagues and sponsorships.
• Manage and control the campus sports budget.
• Assist in the management of the VCSportsLife Instagram and Twitter account. Ensure that information and pictures for VC Sports Club activities namely practises, matches, events etc. are collected and submitted to ensure maximum coverage on all VC social media platforms, press releases and the IIE's College website.
• Coordination of high-performance sports programme such as Varsity Cup, Varsity Sports and USSA.
• Coordinate and manage the high-performance rugby program for the Varsity College Rugby Club, which includes the holistic management of all student-athletes and coordination of the logistics, medical and student engagement for the Varsity Cup campaign.

Minimum Qualification Requirements:

• Diploma (NQF Level 6) in Sport Management/Development or Marketing.
• Degree in Sport Management/Development or Marketing is advantageous.

Minimum Work Experience Requirements:      

• Minimum 2 to 3 years experience that supports organisational competencies as mentioned above.
• Experience in Sport Management is essential. 
• Experience in the coordination of a high-performance rugby program is preferable

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Duties and Responsibilities:
Presentation Target

• Deliver engaging presentations at targeted schools, showcasing the benefits of our institution.
• The ability to deliver a great presentation to potential students is crucial.
• Distribute marketing materials and interact with students to generate interest and enquiries.
• Represent our brand at career expos and other stakeholder events.
• Achieve monthly presentation targets as per school priorities.

Database Collection

• Meet monthly targets for collecting school databases to expand our reach.

Interview Target

• Make proactive calls to prospective students, scheduling interviews to meet daily and weekly targets.
• Follow up on online applications, ensuring proof of payments and scheduling appointments.
• Provide prompt responses to online and telephonic enquiries.
• Conduct interviews following an established script, building rapport with students and parents.
• Achieve individual targets for weekly, monthly and annual interviews.

Application Target

• Assist students with the online application process during interviews, securing applications on the spot.
• Follow up with unpaid online applications and ensuring payment is completed.
• Conduct regular calling campaigns to convert interviews into applications.
• Drive application acceptance and pre-registration fee payment.
• Achieve individual targets for weekly, monthly and annual applications.

Registration Target

• Support the campus by converting applications to registrations to achieve the annual campus registration target.

Administration and Reporting

• Maintain accurate daily reports, including call reports and interview booking trackers and the CRM system.
• Ensure interview forms are completed correctly and applications have valid supporting documentation.
• Update relevant systems and reports as required by the Head: Student Recruitment.

Minimum Qualification Requirements:

• 3 Year Diploma / Bachelors Degree (NQF level 7) in Business / Marketing / Public Relations / Communication field or similar

Minimum Work Experience Requirements:

• Minimum of 2 years sales experience

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Job Purpose:

• The supervisor role will be required to observe student teachers that are studying the Higher Certificate in early childhood care and education qualification at The IIE supervisor is required to visit a student teacher once at a particular ECD centre. The observation will be for one lesson in the age group 2-4 years. The supervisor is required to provide developmental feedback and support the student teacher through a 3-week ECD based work integrated learning.

Competencies:

• Communication Skills
• Organisational Skills
• Effective Classroom Management

Minimum Education Requirements:

• A Bachelor of Education specializing in Early Childhood Development (ECD)/ Foundation Phase OR Postgraduate Certificate in Early Childhood Development (ECD)/ Foundation Phase and the undergraduate qualification or postgraduate qualification must include a focus on Early Childhood Teaching/Foundation Phase Teaching

Minimum Work Experience Requirements:

• A minimum of 5 years teaching experience in the associated phase (Foundation Phase or Early Childhood Experience) in which they will supervise students.

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Duties and Responsibilities:

Co-curricular, Extracurricular and Meta curricular Strategy

• Defines, develops and executes a comprehensive Co-curricular, Extracurricular and Meta curricular strategy that aligns with the Institution goals and objectives.
• Evaluates multifaceted non-curricular needs and trends and establishes key performance and participation metrics.
• Establishes and maintains clear and robust frameworks and procedure for formal and non-formal non-curricular pursuits with a national, regional and campus footprint.
• Develop, analyse and interpret the implications of non- curricular student life: social, cultural, clubs, associations affiliation and interest groups and services and applies insights to improve student participation, sustainability and longevity.
• Evaluate and develops co-curricular and recreational student leadership programmes, materials, workshops and activities commensurate with students’ needs and interests.
• Engages with empirical research and establishes best practices to collaborate on the design and advancement of a high-quality and non-curricular offerings for Institution.
• Aligns internal and external partnerships intended to improve non-curricular participation commensurate with faculty goals and objectives.
• Define and establish success metrics to support the sustainable management of student life: social, cultural, clubs, societies,  associations and interests across all sites of the Institution.
• Reviews, evaluates and plans human and fiscal capital work force requirements and needs against the strategy requirements.
• Defines, develops and executes rewards and recognition criteria for participation in formalized clubs, societies and associations.
• Evaluates health, safety, and risk protocols and procedures against campus events, offerings and programmes.

Stakeholder Management

• Cultivate strong relationships with students by understanding their needs, interests, and aspirations.
• Ensures non-curricular offerings uphold the Institution commitments to equality, diversity and inclusion.
• Cultivate strong relationships with campus student life team by understanding their needs and challenges and provide guidance and mentorship.
• Collaborates with the faculty/ school Deans in co-creating a sense of belonging through the provision of inclusive clubs, societies and associations that supports and enhances the academic business of the Institution.
• Engage with external stakeholders, networks and partners (both current and potential) in order to enhance opportunities and pathways for engagement of social, cultural, clubs, societies and associations.
• Collaborates with the national marketing department to ensure student life: social, cultural, clubs, societies, associations and interest group events, activities and initiatives are represented in brand exposure activities.
• Work with the campus student experience teams to ensure that all student life: social, cultural, clubs, societies, associations and interest activity is delivered equitably and sustainably within the policies and procedures of the Institution.
• Create, maintain and promote a programme and activities calendar of all student life: social, cultural, clubs, societies associations and interest groups with a campus, regional and national footprint.
• Identify, research, and analyze current and potential non-curricular participation initiatives.
• Provides support and mentorship on the planning and implementation of on-campus and off-campus events at local and regional businesses, departments, clubs, and organizations
• Develop and facilitate leadership opportunities for students such as, but not limited to workshops, developmental training, conferences, and events.
• Support the Student Experience Directorate on interdisciplinary and transdisciplinary projects, events and activities.

Awareness and Communication

• Develop, contribute and implement effective communication strategies about activities, events, and opportunities to maximize awareness and participation.
• Ensures and enables clear and open communication between internal stakeholders and student life: social, cultural, clubs, societies, and associations unit.
• Utilize omnichannel communication platforms, to promote, maintain and market student life: social, cultural, clubs, societies, associations and interest groups across the Institution.
• Collaborate with and internal stakeholders’ departments to ensure successful event planning and execution.

Budget and Fiscal Management

• Analyzing the resources needed to fulfill social, cultural, clubs, societies, and associations support obligations.
• Monitoring expenditures compared to budgets and taking needed corrective action to assure budgetary integrity
• Developing and managing sound long-term strategies for optimizing the return on financial resources for student life: social, cultural, clubs, societies, and associations unit.

Reporting and Governance

• Develops best practices to ensure reasonable safeguarding and risk assessment and mitigation.
• In collaboration with The Director of Student Experience ensures sustainable student representation and governance of student life (social and cultural), clubs, societies and association student leaders on student representative councils.
• Monitor and report on clubs, societies, and associations unit trends and factors against establish success metrics.
• Monitors and reports on achievements and progress of the set targets and goals with a heightened focus on sites that are not performing to the required standards.

Minimum Qualification Requirement:

• Bachelor’s degree (NQF Level 7) or equivalent in areas such as education, communication psychology or business.

Ideal Qualification Requirement:

• Honours Degree (NQF level 8) in relevant field.

 Minimum Experience Requirements:

• 3 years Training and development
• 3 years experience managing cross functional teams
• 3 years Stakeholder management
• 3 years Project Management
• 3 years Communication skills with the ability to communicate to a variety of audiences. 
• 3 years Fiscal/Budget management 
• 3 years Risk assessment and management

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The IIE Varsity College, Pretoria Campus has a vacancy/ vacancies for a (Vacant Position):

• Bachelor of Education Foundation Phase Part-Time Lecturer.

Competencies Required:

• Excellent Communication and interpersonal skills
• Excellent Presentation Skills
• Assertiveness and dynamism
• Understanding of customer service in education
• Demonstrate an ability to manage work and self proactively

Minimum Qualification Requirements:

• Minimum of a Bed Hons degree with specialization in Foundation Phase

Minimum Work Experience Requirements:

• Teaching experience within the Foundation Phase.