Junior Legal Advisor at Paycorp Holdings

About the job

To provide legal assistance and support by highlighting risks in legal contracts such as merchant contracts, credit applications and lease agreements, attending to company secretary administration including preparing resolutions and updating internal spreadsheets, preparing KYC and banking applications documentation for the commercial departments, carrying out administrative duties such as circulating legal documents for signature, contract and file management and general assistance to ensure that documents are easily accessible and the company is compliant with various legislative requirements.

The responsibilities of the position include:

CRM

• Attend to CRM queues every morning that requires processing and legal approval and clear queue daily

Annual Audit

• Assist finance and the Group Legal Manager by providing all statutory documentation required by auditors annually

Compliance

• Oversite of compliance by all departments

• Notifying departments on compliance status

• Assisting with the compliance report during audit

• Identifying legislation that the organisation needs to comply with

Administrative duties

• Managing all departmental correspondence

• Carrying out general administration

Company secretary administration         

• Being responsible for the administrative component of the Company Secretarial function

• Handling all CIPC documents and attending to any changes to the Directors’ information on the CIPC documents, ensuring that these changes are sent to our Company Secretary who manage the COSEC function with CIPC

• Keeping all FICA documentation including Directors’ personal information and ensuring that they are handled with the required confidentiality and in terms of POPIA

• Providing CIPC documents to authorised internal and external stakeholders on request

• Manage the CIPC website

• Keeping record of all company secretary details and matters

Contract and file management

• Assisting with the implementation of the contract management system and ensuring that the system is maintained

• Managing the contract management system by carrying out Document Management

• Ensuring that all case files are maintained and regularly updated

• Managing various registers

General Assistance

• Providing an assistant function to the Group Legal Manager

• Transcribing dictation by the Group Legal Manager into correspondence to be sent to various stakeholders and creating templates

• Drafting of correspondence, documents, resolutions, reports and presentations as requested

• Liaising with internal and external stakeholders in respect of legal matters as requested by the Group Legal Manager

• Assisting the Group Legal Manager with projects

• Sending correspondence to project stakeholders as requested

In order to be considered for the position, the following requirements must be met:

• Matric

• Completed LLB Qualification

• Completed articles at a small to medium sized law firm

• Experience with Exclaim, Customer Relationship Manager and SharePoint

• Knowledge on Companies Act, Consumer Protection Act and POPIA

• MS Office Proficient (particularly in Word, Excel, Outlook and PowerPoint)

Behavioral Competencies:

• Planning & Organising

• Communication & Impact

• Customer Focus

• Problem-solving

• Initiating Action

• Contributing to Team Success

• Work Standards

• Passion & Attitude

• Continuous Learning

• Industry and Business Knowledge

• Driving for Results

• Adaptability

• Coping with stress / change