Kitchen Administrator at Faircape Group

Job Description

Faircape Restaurant & Catering | Cle Du Cap (CDC), Kirstenhof

• Faircape Restaurant and Catering operates within Faircape Life’s luxury retirement villages, delivering high-quality, restaurant-standard meals across six prestigious locations in the Western Cape.
• Our kitchens are professional, well-structured environments that prioritise quality, consistency, hygiene and operational excellence, while providing a stable and supportive working environment.
• We are seeking an organised, detail-oriented and reliable Kitchen Administrator / Stock Controller to join our team at Cle Du Cap (CDC) in Kirstenhof, Cape Town, on a 3-month fixed-term contract.
• The successful candidate will provide additional administrative and operational support to the kitchen team, with a strong focus on stock control, inventory management, ordering, recordkeeping and food safety compliance.
• This role is ideal for someone with strong administrative skills and experience in a kitchen, catering or food service environment who enjoys working with stock, maintaining accurate records and ensuring that daily kitchen operations run efficiently.

Key Responsibilities

Stock Control & Inventory Management

• Conduct daily, weekly and monthly stock counts, including food, beverages, consumables and kitchen equipment.
• Accurately capture, monitor and reconcile stock movements, maintain inventory records and investigate discrepancies.
• Assist with stock ordering, procurement and replenishment in accordance with company procedures and budgets.
• Receive and verify supplier deliveries against purchase orders and invoices.
• Monitor stock levels to ensure sufficient supplies are available for daily kitchen operations.
• Assist with monitoring portion control, food wastage and stock usage.
• Ensure correct stock storage, labelling, temperature monitoring and rotation in accordance with FIFO principles.

Kitchen Administration & Reporting

• Provide daily administrative support to the Kitchen Manager and kitchen team.
• Maintain accurate kitchen records, stock sheets, reports and operational checklists.
• Process and maintain purchase orders, delivery notes, invoices and related documentation.
• Prepare stock control reports and assist with internal stock audits.
• Track kitchen assets, including equipment, crockery and utensils.
• Maintain organised filing systems, ensuring all documentation is accurate and up to date.
• Identify opportunities to improve administrative processes, stock accuracy and operational efficiency.

Kitchen Operations & Compliance

• Support the kitchen team with administrative and stock-related requirements to ensure smooth daily operations.
• Assist in maintaining HACCP, food safety and hygiene standards, ensuring compliance with Department of Health regulations and internal standard operating procedures.
• Monitor compliance with food storage, handling and hygiene procedures.
• Assist with routine hygiene inspections and ensure relevant checklists are completed.
• Report any stock, hygiene, equipment or Health & Safety concerns to the relevant manager.
• Work closely with Chefs and kitchen staff to ensure effective communication and coordination.

Minimum Requirements

Qualifications

• Matric.
• Diploma or Certificate in Hospitality Management, Administration, Culinary Arts or a related field will be advantageous.
• Food Safety / Hygiene Certification will be advantageous.

Experience & Knowledge

• Previous experience in a kitchen administration, catering, hospitality or food service environment.
• Practical experience in stock control, ordering, inventory management and stock reconciliation.
• Experience with administrative duties, recordkeeping and reporting.
• Understanding of kitchen operations, food storage and hygiene standards.
• Basic knowledge of Health & Safety requirements.
• Experience with POS or inventory management systems will be advantageous.

Skills & Competencies

• Strong administrative, organisational and recordkeeping skills.
• Computer literate, with a good working knowledge of Google Sheets.
• Excellent attention to detail and accuracy.
• Ability to maintain accurate stock records and identify discrepancies.
• Good communication and interpersonal skills.
• Strong time management and ability to prioritise daily tasks.
• Ability to work independently and provide effective support to the kitchen team.
• Problem-solving skills and a proactive approach to daily responsibilities.
• Comfortable working in a professional kitchen environment and interacting respectfully with elderly residents and staff.

Personal Attributes

• Well-presented, professional and reliable.
• Highly organised, structured and process-driven.
• Detail-oriented with a strong sense of accountability.
• Proactive, hands-on and willing to assist where required.
• Positive attitude and strong teamwork skills.
• Able to work under pressure and manage multiple priorities.

Specific Requirements

• Clear health record.
• Clear criminal record.
• Clear credit record.
• Own reliable transport.
• Two written references.

Working Hours

• 45 hours per week
• Monday to Friday: 07h30 – 17h00
• Every alternate Saturday: 08h00 – 12h00