Weddings & Events Coordinator at Dixie Recruitment

• An established luxury boutique hotel and spa in KwaZulu-Natal (inland) is seeking an experienced Weddings & Events Coordinator to manage a diverse portfolio of weddings, conferences, corporate functions and special events.
• This is a hands-on, varied position suited to someone with strong hospitality experience, excellent organisational skills and the ability to independently coordinate events from initial enquiry through to execution. You will work closely with clients, suppliers and all hotel departments to ensure each event is professionally planned and delivered.

Key Responsibilities

• Manage wedding, conference and event enquiries, client meetings, site visits and bookings.
• Coordinate a diverse range of events, including weddings, corporate functions, product launches, charity and fundraising events, sporting functions, private dinners and special occasions.
• Manage all planning and administration, including quotations, function sheets, schedules, guest arrangements and event requirements.
• Liaise directly with couples, families, corporate clients and external suppliers.
• Coordinate closely with the kitchen, Food & Beverage, Front Office, housekeeping, maintenance and other departments.
• Oversee events on the day, ensuring smooth operations and a high standard of guest service.
• Manage changing requirements, resolve challenges and ensure effective communication across all departments.

About You

• Proven experience in weddings, conferences and events coordination, ideally within a quality hotel, lodge or established venue.
• Strong administrative, organisational and multitasking abilities.
• Good understanding of hospitality operations, particularly Food & Beverage and banqueting.
• Excellent communication and client relationship skills.
• Confident, energetic and personable, with high emotional intelligence and the ability to manage demanding situations professionally.
• Self-motivated, hands-on and capable of taking ownership of the function.
• Flexible and comfortable working demanding hours, including weekends, public holidays, evenings and occasional late finishes as required by the event schedule.
• Hospitality, events or tourism qualification advantageous.

What's on Offer

• Competitive salary, depending on experience.
• Optional on-site accommodation provided (private room and bathroom).
• Cellphone allowance.
• Sales commission structure to be negotiated.