Lead Coordinator, Project Coordination at WSP in Africa

Job Description

• We are looking for a dynamic multitasker with a passion for project excellence. Join our team as a Project Co-ordinator, where you'll play a pivotal role in driving project success through seamless coordination, robust administrative support, and stakeholder engagement.

Key Responsibilities 
Project Coordination & Support

• Maintain accurate project documentation including contracts, reports, and compliance records.
• Organize and coordinate meetings, events, and logistics.
• Assist with opportunity setup, project creation, conversions, and related processes.
• Support recruitment, onboarding, and training for project teams and programme participants.
• Prepare and distribute agendas, minutes, and follow-up actions.
• Manage digital platforms (MS Teams, SharePoint, MS Office Suite, BIM360, ACC).

Reporting & Compliance

• Compile and submit reports, policy briefings, and documentation for internal and external stakeholders.
• Ensure all administrative and compliance requirements are met ahead of deadlines.
• Support knowledge management and maintain audit-ready records.

Project Management

• Lead and coordinate multiple projects, ensuring delivery on time, within budget, and to quality standards.
• Support and coordinate tenders and proposals.
• Track milestones, risks, and deliverables; prepare regular progress reports.
• Liaise with local and international clients, partners, and team members.
• Oversee project budgets, invoicing, and financial tracking using in-house systems.
• Confidently work across different systems and reporting formats.
• Assist with commercial reporting.

Core Competencies

• Project and Programme Management
• Administrative and Office Management
• Stakeholder and Client Relationship Management
• Financial Oversight, Invoicing, Budgeting, and Procurement Support
• Reporting, Documentation, and Compliance
• Excellent Communication Skills (Verbal & Written)

Qualifications & Experience

• Minimum 6 years’ experience in project management and administration
• Proven experience managing multi-disciplinary projects and working with international stakeholders
• Bachelor’s degree required
• Certificate in Project Management or equivalent is advantageous