Learnership - Company Secretarial Assistant (Sandton) at Ellahi Consulting

Primary Purpose of the Job

This position is ideal for a person who has just completed a junior degree and has a keen interest in governance and compliance. The incumbent will be expected to provide support to the secretarial department.

Key Performance Areas (KPA’s)

• Manage and distribute internal and external correspondence for the secretarial department
• Ensure secretarial documents/resolutions/minutes/CoR forms etc. are approved and forwarded to the relevant parties timeously
• Type all secretarial documentation/complete resolution templates and CoR forms etc. for submission to the Company Secretary
• Assist in reviewing contracts, agreements and other legal documents and drafting relevant resolutions in relation thereto
• Implement and maintain quality assurance guidelines on secretarial documentation
• Attend to the signature of all documents with the relevant stakeholders
• Set-up and schedule meetings as required by the secretarial department
• Ensure that all relevant documentation is prepared in advance of meetings
• Assist with minute taking and ensure that minutes are typed and distributed timeously
• Attend to administration queries/requests and follow through with appropriate stakeholders
• Ensure all documentation is kept in a safe and secure environment
• Maintain secretarial filling and archiving system
• Ensure accurate record keeping and relevant database input
• Ensure confidentiality at all times

Maintain and update all statutory records, which means and includes:

• pasting of minutes & resolutions in minute books;
• updating minute and resolution register;
• updating all registers (share, directors, company, etc.)
• preparation of resolutions;
• ensuring statutory and e-files are updated with all statutory documents
• Filing of all CIPC forms
• Preparation of documentation necessary to file changes to Master of the High Court
• Assist with Annual Review of formal policies / terms of reference / Charters
• Prepare Annual JSE Compliance Report (Schedule 1 - D1 Form)
• Assist with the preparation of the CoSec Board update (Governance, JSE, Legislation and Statutory
  • Company Update Report) for every Board Meeting;
• Assist with Preparation of “Soft Sections" for IAR (including Shareholder Analysis Tables, Notice of AGM, etc)