Legal Admin Support at Motor Industry Bargaining Council

Description

Duties and Responsibilities

• Opening, drawing and maintaining of legal files
• General admin
• Coordinates the legal administrative process in any claims instituted as a result of legal action
• Compile, types and collate relevant documentation pertaining to all legal  matters
• Compiles reports for the Legal Officer
• Submit required documentation timeously to the relevant departments
• Liaise with Internal Departments, DRC Members, SSC & DRC on referred cases.
• Prepares letters for communication and correspondence with Establishments, Unions, SSC & DRC.
• Compile Section 143 & 142A applications and send documents of to the DRC/SSC for certification award and issuing of Execution.
• Assist telephonic and walk in clients with queries on Legal matters.
• Follow up on payments of writs before sending them to sheriffs.
• Sending issued writ of execution to sheriffs and do follow-ups with sheriffs on service of writs.
• Typing of Long story Deletions for Regional Council Meeting Agenda.
• Reconciling Sheriff Accounts & sending invoices for payments to SSC.
• Appointing Tracing Agents trace Employees/Employers
• Transunion searches done on Employers to confirm that CC / Trust members & establishment details are still valid.
• Arranging advertisement of Auctions in Newspapers.
• Assist members with completion of contingency claim forms.
• Help out when needed at Reception
• Debt collection on legal cases
• Processing of underpayments

Requirements

Knowledge / Experience / Skills / Abilities

• Excellent verbal and written communication
• Excellent filing skills
• Ability to withstand pressure and provide the internal clients/customers with above average services
• Ability to overcome obstacles and meet targets and deadlines, thereby producing the specified results
• Ability to work independently and use initiative along with problem solving abilities
• Ability to build strong effective relationships with all stakeholders, ie existing clients and potential
• Clients as well as internal stakeholders, ie colleagues and management
• Adopt appropriate interpersonal style in achieving task accomplishment, modifying behavior according
• to tasks and individuals involved
• Must be a good team player and achieve objectives as set out by supervisor
• Must be meticulous in carrying out tasks/instructions etc
• Must have interpersonal and telephone etiquette skills
• Must have good listening skills and attention to detail
• Basic report writing skills

Qualifications

• Matric (Grade 12)
• 1 yr. experience within a legal environment
• Paralegal or other legal related qualification
• Above average typing skills
• Computer literacy - Advance MS Word
• Advanced administration skills