Legal, Risk & Compliance Coordinator at Biovac

About the job Legal, Risk & Compliance Coordinator
BIOVAC is one of the leading sterile vaccine manufacturers rooted in Africa, with our core purpose being to "protect life". We are looking to hire a dynamic, passionate, confident, proactive and meticulous Legal, Risk & Compliance Coordinator to join a goal-oriented team

QUALIFICATIONS NEEDED:

Required:

• Diploma or Certificate in Office Administration, Legal Studies, Corporate Governance, or Business Management.

Preferred:

• Short courses in Compliance Administration or Risk Management are advantageous.
• Company Secretarial or Compliance Administration qualification (e.g., CGISA Introduction to Corporate Governance) advantageous.
• Experience needed to deliver the role seamlessly:
• Minimum 2-4 years experience in an administrative, legal, compliance, or company-secretarial support role.
• Basic understanding of corporate governance, risk management, and legal administration.
• Experience maintaining registers, tracking documents, and preparing reports.
• Proficiency in MS Office (Excel, Word, PowerPoint) and general document management.
• Working knowledge of Companies Act 71 of 2008 and board administration processes.
• Experience preparing board packs, resolutions, minutes, and statutory registers.
• Familiarity with corporate governance principles (King IV/V) and compliance documentation.

KEY DUTIES & RESPONSIBILITIES OF THE ROLE:

Core Technical Delivery:

Business Management

• Coordinate day-to-day operations of the Legal, Risk & Compliance Department, ensuring timely delivery of all administrative, reporting, and governance outputs.
• Manage the departments master action tracker, ensuring all commitments, follow-ups, and submissions are monitored and completed on schedule.
• Act as the primary liaison between the Head: Legal, Risk & Compliance and other departments for document requests, deadlines, and governance deliverables.
• Oversee document and record control frameworks, ensuring departmental filing structures, version control, and confidentiality protocols are consistently applied.
• Prepare and collate information for departmental performance reports, Board submissions, and compliance dashboards etc.
• Coordinate departmental training, awareness, and policy rollouts, ensuring completion and record-keeping of attendance and acknowledgements.
• Support the budget tracking and procurement process within the department (e.g., managing PO requests, vendor correspondence, and expenditure reports).
• Maintain a high standard of professionalism and integrity in all internal and external communications on behalf of the department
• Legal & Compliance Support
• Maintain and update the contract register and filing system, track document lifecycles, renewal dates, and obligations.
• Support the management of compliance registers and monitor key action items or audit findings for follow-up.
• Prepare document templates, legal summaries, and formatted reports as directed.
• Ensure legal and compliance documentation is audit-ready and aligned with retention and confidentiality requirements.
• Governance and Company Secretarial Support
• Support the Head: Legal, Risk & Compliance in preparing Board and Committee documentation, including agendas, packs, and resolutions.
• Maintain statutory registers, declarations of interest, and beneficial ownership documentation in accordance with the Companies Act.
• Coordinate track policy and procedure reviews, ensuring version control, sign-off, and repository management.
• Prepare draft meeting minutes and maintain accurate records of governance decisions and follow-up actions.
• Assist with CIPC submissions, documentation of company secretarial filings, and record-keeping of approvals and confirmations.
• Cross-Functional Coordination
• Support communication and documentation flow between Legal, Risk, Compliance, and other departments.
• Ensure consistency between departmental trackers and enterprise governance systems.
• Participate in departmental reviews and contribute to continuous process improvement initiatives.
• Risk & Governance Coordination
• Support in maintaining departmental trackers and risk registers.
• Compile and prepare input for Finance and Risk and Social & Ethics Committee reports.
• Support combined assurance and audit processes by providing accurate documentation.

Key Responsibilities

• Maintain audit-ready documentation and consistent record-keeping.
• Ensure departmental trackers and registers are updated regularly.
• Verify accuracy of data and version control before submission.
• Assist in implementing corrective actions following audit findings.
• Support preparation for internal audits, inspections, or external reviews.

Application Deadline: 12 December 2025