Loading Co-Ordinator Clerk at Ivanhoe Mines

Duties and Responsibilities:

Co-ordination of Truck Pre-Alerts

• Manage the pre-advice of all trucks being captured onto the Software System.
• Allocate the Offtaker and corresponding Port Warehouse.
• Analysing data quality entered onto Software System and ensure any potential errors are corrected.
• Ensure Routing data supplied aligns with the overall objective of the Offtaker.
• Assist the mines reception team to validate the truck data for final registration.
• Monitor the arrivals per LSP, ensuring that the LSP split there allocation equally throughout the month.
• Capture all Comments inserted under the “Diary of Events”.

Communication  

• Build and maintain relationships with all LSP’s and KICO Reception Team.
• Provide guidance to all Logistics Service providers on any failings and ensure they understand the importance of timeous data accuracy.
• Keep all Stakeholders informed in writing of any issues arising.
• Communicate between all parties, including but not limited to, KICO, Ivanhoe Marketing and LSP’s and their Site Representatives.
• Information or changes in processes to be relayed to LSP’s, ensuring continuous open Communication.
• Assist and support colleagues, fostering a collaborative and cooperative team culture.

Experience required: 

• Minimum Qualification 
• A proven track record of success
• Overborder Road Freight knowledge is essential with knowledge of Commodity Movements being an advantage 
• Knowledge of truck sizes and load capacity 
• Good computer skills including proficiency in Microsoft Excel 

Personal Competencies should include:

• Must be able to liaise confidently and establish excellent working relationships.
• Good Communication skills and able to communicate with different cultures.
• Excellent attention to detail and handle pressure.
• To be energetic with good follow through skills.