Procurement Assistant: Agricultural Inputs at OVK - Group

Minimum Requirements:

• Matric; an appropriate administrative, purchasing or inventory qualification will be beneficial;
• Preferably 2–3 years of administrative experience in purchasing, inventory or agricultural input trade;
• Knowledge of AS400 and agricultural chemicals, fertilizer and seed will be an advantage.

Skills:

• Strong organisational, communication and problem-solving abilities;
• Accuracy, accountability and the ability to perform under operational pressure;
• Service-oriented mindset and good cooperation with internal stakeholders;
• Strong computer skills.

Responsibilities:

• Provide daily administrative support to the Purchasing Manager and Product Line Manager: Agricultural Inputs;
• Create, check, document and follow up on purchase orders and outstanding orders for agricultural chemicals, fertiliser and seed;
• Maintain and verify supplier price lists, costs and selling prices on AS400 in accordance with approved authorisations;
• Register and follow up supplier, inventory, delivery and quality claims through to resolution;
• Track credit notes, returns, delivery notes and discrepancies between orders, receipts and invoices;
• Prepare and distribute inventory, price, claims and outstanding-order reports on time;
• Maintain product and supplier records, documentation and electronic files, including applicable product and registration information;
• Liaise with branches, the DC, suppliers and finance to resolve queries promptly;
• Escalate delays, price discrepancies and unresolved claims promptly.