Logistics Admin Clerk at Pedros Flame Grilled Chicken

Job Description
Summary of Job

• To provide administrative support to the logistics and operations team by coordinating shipment schedules, processing delivery documentation, maintaining inventory records, and ensuring compliance with company procedures.
• The Logistics Admin Clerk plays a vital role in ensuring efficient material and transport flow throughout the business

Qualifications & Experience

• Grade 12 / Matric (required)
• Qualification in Logistics, Supply Chain, or Administration (advantageous)
• 1–3 years experience in a similar logistics/admin role
• Proficient in MS Office (Word, Excel, Outlook)
• Experience with logistics systems
• Strong attention to detail and organisational skills
• Good communication and time management abilities

Behavioural Skills

Effective communication

• Clear and effective communication skills to convey information accurately to team members, suppliers, and other stakeholders.

Adaptability

• Flexibility and adaptability to handle unforeseen challenges and changes in logistics operations.

Problem-Solving

• Strong problem-solving skills to address issues quickly and find efficient solutions to logistical challenges.

Attention to Detail

• Meticulous attention to detail to ensure accuracy in order processing, inventory management, and documentation.

Time Management

• Effective time management skills to prioritize tasks, meet deadlines, and ensure the timely flow of goods through the distribution centre.

Technical Experience

• Inventory Management
• SOP Implementation
• Order Processing Systems
• Data Analysis and Reporting

Key Performance Areas

• Capture and maintain delivery schedules and dispatch plans
• Track incoming and outgoing shipments, ensuring on-time deliveries
• Liaise with drivers, dispatchers, and suppliers regarding delivery updates

Assist with transport booking and issuing job cards or trip sheets

• Prepare, print and file delivery notes, invoices, and shipping documents
• Ensure all documentation is accurate and signed off by relevant parties
• Maintain up-to-date records of vehicle movements, stock transfers, and PODs (Proof of Delivery)
• Compile daily, weekly, and monthly logistics reports
• Record incoming material and equipment receipts on stock systems
• Assist warehouse or operations team with basic stock checks and reconciliations
• Flag and report discrepancies to management
• Answer and route calls/emails regarding deliveries or collections
• Support the logistics supervisor with any administrative tasks
• Maintain updated contact lists of drivers, suppliers, and clients

Closing Date: 25 July 2025