Logistics Admin Clerk at RCL Foods

Job Description

• RCL FOODS is seeking a Logistics Admin Clerk to join our RCL FOODS Division. The role will be based in Pretoria West and report to the Admin Controller. RCL FOODS is looking for an individual with a take-charge attitude, decision-making abilities, strong compliance, and a solid work ethic.
• To contribute to the organization’s operation by means of filing and scanning, controlling Chep pallets and crates, and assisting with the overall function specific to Beverages.

Minimum Requirements

Experience:

• Minimum 1 year experience in accounting or administrative field, preferably using SAP.

Qualifications:

• Matric
• Mathematics HG
• Accounting

Knowledge:

• SAP system experience (preferred)
• Excel experience
• Knowledge of pallet management, purchase orders, and reconciliation

Skills:

• Verbal and written communication
• Computer literacy (MS Office skills: Word, Excel, and Outlook)
• Logical thinking
• Analytical thinking
• Numeracy

Duties & Responsibilities

Pallets & Crates Control:

• Daily redeems of crates and pallets on SAP, CHEP, and CLOVER SYSTEM.
• Balancing pallets on SAP to CHEP, including SOH & Pallets and in transit.
• Balancing Clover crates on SAP to CLOVER SYSTEM, including SOH and in transit.
• Balancing Mageu crates on SAP to SOH and in transit.
• Ensure completeness of pallet and crates control.
• Resolving customer queries on credits related to crates returned.
• Investigate detailed variances and unresolved queries.
• Obtain daily and monthly pallet & crates counts from counters.
• Ensure that goods issued and goods returned are correctly captured.
• Weekly pallet reconciliation (MCC vs EDI vs MB51) and daily risk report with no old outstanding items.
• Weekly Clover crates report to be compared to SAP – MB51 listing.
• Weekly crates order.
• Weekly and monthly pallet and crates reconciliations to be signed off by SC and shared with management.

Trip Recon:

• Control the trip reconciliation process.
• Scanning: Ensure no outstanding PODs older than 3 working days. Scanning done daily after reconciliation.
• Scanning report: Provide daily feedback on outstanding items to Admin Controller.
• Unsigned documents: Daily checks to ensure all documents are signed on ZSDTR11.
• Unreconciled shipments: Daily checks done.
• Unreconciled shipment report: Daily feedback on outstanding items to Admin Controller.
• Filing to be done daily.

Creditors & Purchasing:

• Quotations: Create workflows for approval.
• SAP Orders: Create orders for approval.
• Follow up on outstanding workflow approvals.
• Follow up on outstanding order approvals.
• Follow up on outstanding invoices.
• Daily Vector Logistics workflows for approval – Consumer Vendors (orders and GRVs done by Consumer).
• Monthly creditors reconciliations: Obtain statements from suppliers to complete reconciliations.
• Creditors reconciliations: Create workflow approval after AC has signed off.
• All monthly orders to be created on the last day of the month for the following month to avoid retrospective orders.
• Send remittance advices to suppliers.

Fixed Assets & Administration:

• Quarterly checks done, assets report updated, printed, and signed off by AC and LM.

General Ledger Administration:

• Daily checks on ALL Clover loads comparing SAP and Clover invoices: Check all stock quantities, pallet and crate quantities. Investigate and report variances.
• Claims to be highlighted and sent to WH Shift Controllers for investigation and approval.

Effective Teamwork and Self-Management:

• Take ownership and accountability for tasks and activities, demonstrating effective self-management in planning, prioritizing, and self-development.
• Follow through to ensure quality and productivity standards of work are consistently and accurately maintained.
• Inform relevant parties if tasks or deadlines are not met, the potential risks, and provide appropriate resolutions.
• Demonstrate willingness to help others and "go the extra mile" to meet team targets and objectives.
• Participate in regular performance appraisals and ensure that own targets and goals are clear and achievable.

KPI's

• Effectiveness of pallet and crate reconciliation.
• Effectiveness of general ledger administration.
• Effectiveness of fixed asset administration.
• Effectiveness of fixed asset management within 48 hours.
• Effectiveness of trip reconciliation.
• Effectiveness of scanning and filing.