Logistics Admin Coordinator (1-year contract) at Talented Recruitment Specialists

About the job

• A global leader in the logistics industry is looking for a Logistics Admin Coordinator to join their team.
• Placement type: 1-year contract
• Location: Rivonia, Johannesburg

Knowledge, Skills and Abilities:

• Industry experience in cross border logistics and freight forwarding essential
• Experience with reviewing truck manifests, bills of lading, POD’s and other customs documents essential
• 1+ years’ experience in transport administration, reviewing customs documents, rates management, project reviews and issuing purchase orders to vendors
• Strong MS Excel skills essential
• Strong systems knowledge (Navision, Navitrans & Qlikview)
• Process orientated with a good attention to detail
• Highly organised with the ability to prioritise tasks in fast changing environment
• Must be able to work under pressure and adhere to aggressive deadlines
• Strong communicator and fluent in English

Key Responsibilities:

• Input transport/FOB/Ocean Freight data, into system
• Review project PnL to ensure accuracy and validity
• Review truck tracking reports & analyse cargo movements
• Settlement proposals are issued to vendors accurately and on time
• Perform quality review audits on projects completion and timeous submission to Finance for invoicing

Transport project management:

• Ensure that projects are correctly set up within the system in terms of project SOPs & Quotations
• Review truck data received from sites and upload data into system
• Ensure that sell & buy rates charged agree to quotations and authorised price lists
• Review all PODs and related documents for completeness and accuracy before invoicing
• Issue purchase Settlement Proposals (i.e. purchase orders) to vendors (transporters, warehouses etc.) once services rendered
• Upload supporting documents into online document management system
• Review of projects and submit to finance team for invoicing
• Ensure that all transport projects are correctly closed off and relevant documents are archived
• Perform quality control reviews on completed projects.

Reporting Responsibilities:

• Preparation of project & POD dashboards
• Preparation of other ad hoc reports and analysis as required

Key Relationships:

• Operations team across region
• Regional commercial team
• Shared Services teams in South Africa