Logistics Administrator (Houghton) at SBV Services (Pty) Ltd.

Description:

Develop and maintain internal administrative and support systems in respect of daily workflow.

• Schedule and coordinate meetings, as required
• Compose and produce visual aids for use in presentations
• Develop, implement and maintain a record/filing system
• Channel all incoming correspondence and requests for authorisation in order to secure smooth running of the Office and timeous response CIT Product Specialist
• Take minutes during meetings, consolidate and distribute feedback to all relevant parties. Keep record of minutes and follow-up on action plans
• Maintain and update a leave planner for the department to maintain compliance to the leave regulations pertaining to statutory leave.
• Prepare, compile and distribute the necessary information for meetings
• Maintain and regularly update contact details of external customers, management and stakeholder information
• Manage registers and follow up on outcome
• Assist in planning for upcoming projects and administer progress such as peak season
• Provide an administrative service in line with company policies and procedures
• Maintain a filing system by keeping accurate and readily available records in line with SOPs and legislative requirements

Consolidate and capture expenses and invoices.

Administer transactions on Fraxion:

• Load Purchase Orders and invoices for payment for the department
• Generate Purchase Orders for the department
• Create work authorization and receipts
• Follow correct processes & procedures in terms of Fraxion
• Load settlement requests on Fraxion for payments
• Follow up with Finance department on payment of invoices
• Capture data, as required
• Coordinate, capture and file reimbursement all expenses for the Managers and self for Governance purposes on monthly basis (cell phone claims, travel claims, business card invoices and expense reports)

Arrange and coordinate meetings and travel

• Arrange and coordinate travel arrangements with travel desk for the Logistics team and relevant parties
• Travel with the team, when needed, to assist with staff engagements, record keeping and governance
• Arrange and coordinate roadshows and route planning by liaising with Centre Managers and Regional teams to achieve a successful roadshow
• Coordinate flight plan and travel arrangements for project roll outs on behalf of the Logistics team

Consolidate MIS

• Gather and consolidate information from Centres daily and submit to relevant stakeholders
• Compile, consolidate and report on the Losses Forum meeting
• Consolidate and submit monthly SLA stats for the banks to assist the Logistics team in monthly reviews
• Compile confidential letters, presentations and spreadsheets to assist the Logistics team in preparation for meetings
• Prepare reports and disseminate information, as required.

Requirements

• 1 year business administrative experience dealing with the compilation and creation of management reports.

Minimum requirements: Education

• Grade 12