Logistics Administrator - Medical Devices | Modderfontein at Salesworx Recruitment (Pty) Ltd

Job Description

• The Logistics Administrator plays a critical role in ensuring the smooth execution of logistical activities within the company. This position is responsible for coordinating equipment orders, managing supplier and shipping processes, ensuring regulatory compliance, and supporting various teams in meeting operational goals efficiently.
• The role demands strong organizational skills, attention to detail, and the ability to work collaboratively.

Key Responsibilities

Equipment Order Management

• Oversee and coordinate the end-to-end procurement process for equipment, ensuring timely delivery in line with project timelines.
• Maintain accurate records of equipment orders and track their status from procurement to delivery.
• Ensure all procurement activities adhere to regulatory and company compliance requirements.

Supplier and Shipping Management

• Liaise with suppliers and shipping agents to ensure the efficient handling of orders, resolving any logistical issues that may arise.
• Track shipments, update internal systems on expected delivery timelines, and ensure proper documentation is in place.
• Maintain Landed Cost Tracking.

Inventory Control and Stock Management

• Conduct monthly stock takes to ensure accurate inventory levels and report discrepancies for corrective action.
• Work closely with warehouse and management to optimize stock management and availability.

Communication and Coordination

• Serve as a central communication point between logistics, suppliers and installations teams to ensure seamless workflow.
• Keep sale teams informed on stock availability and expected arrival dates to facilitate planning.
• Coordinate closely with warehouse and instillations teams to ensure smooth and timely deliveries.
• Maintaining and ensure Monday.com is kept up to date.

Administrative and Operational Support

• Provide comprehensive administrative support, ensuring efficient documentation and record-keeping.
• Assist in preparing reports and documentation related to Logistics and order management.
• Manage correspondence, maintain supplier records, and update databases as needed.

Requirements

Required Skills and Qualifications

• Previous experience in logistics and supply chain, preferably within the healthcare or medical equipment industry.
• Strong organizational skills and meticulous attention to detail.
• Proficiency in software applications, including inventory management systems, Microsoft Office Suite and SYSPRO.
• Excellent communication and interpersonal skills to collaborate effectively with internal teams, suppliers and customers.
• Knowledge of regulatory requirements and compliance processes related to logistics is desirable.
• Ability to multitask, prioritize workload, and meet tight deadlines in a fast-paced environment.