Logistics Coordinator at Helderberg Personnel

• The successful candidate will have a B.Com degree in Logistics / Supply Chain Management and minimum of two years’ experience as a Junior Logistics Coordinator or Stock Coordinator

Education Required

• B.Com Logistics / Supply Chain Management / Relevant experience

Skills Required

• Thorough knowledge of product and pallet coding structures, as well as cold store stock management processes
• Thorough knowledge of company stock management systems such as QX / LINC, including the ability to book and allocate stock, issue loading instructions, and confirm MR information in the system
• Thorough knowledge of export requirements and protocols
• Thorough knowledge of shipping line services and operational schedules
• Basic knowledge of the export cost chain, with the ability to optimise service and cost for clients while maximising company margins
• Strong communication and influencing skills

Experience Required

• Minimum of two years’ experience as a Junior Logistics Coordinator or Stock Coordinator
• Thorough knowledge and experience of European, Russian, and Asian market allocations and operations will be advantageous

Key Performance Area: 

Logistics Operations: 

• Monitor packing and intakes of stock between packhouse and depot - Forcasted volumes in line with actuals
• Assist with truck offloading in port if necessary - Compliance to handling protocols
• Assist Port Quality Control if required
• Assist with Deviations if required
• Check and verify daily stock 
• Generate requests and coordinate inspections and re-inspections by DAFF and other institutions as required by various protocol 
• Ensure adherence of market and service provider protocol.
• Ensure that all required export documents (Phytoclean status information) have been updated, prior to export
• Make vessel bookings with Shipping Lines 
• Book shipments with hauliers 
• Allocate stock to vessels and communicate, arrange and monitor loading of fruit with third parties: PPECB, C&F, DAFF, Hauliers, Depots etc
• Manage reverse logistics
• Claims 

Dispatches / Shipping Information in QX:

• Following up with depots for MT files when shipments loaded. 
• Adjusting all MT files as per load out from LC’s
• Map all outside of system mates in QX
• Processing and linking of Mates/PO files in System for allocated clients
• Verify and confirm Dispatches

Documentation and Shipping Information:

Documentations instruction 

• Documentation instruction setup (Clients) 
• Documentation instruction information provided to doc’s team and confirmed in order (EU)

Shipping information

• SI submission 
• Final mates communication 
• Mates saved on drive

Forecast

• Weekly intake volume Forecast 
• Weekly shipping line volume forecast

System maintenance:

• System code registrations 
• Port & vessel codes registrations 
• Receiver codes 
• Agent Codes 
• System code selection

Cost management

• Manage and Control operational costs
• Provide details of extra ordinary costs and deviations 
• Claim management 

Closing date:  2026-05-08