M&E Officer - Hospital at Anova Health Institute

The successful candidate will be required to effectively lead and coordinate the implementation of M&E systems focused on data collection, analysis, and reporting of results within Anova APACE supported Hospital. The M&E Officer will report to the M&E (Technical) Manager and work in close collaboration with relevant programmatic technical advisers, as well as counterparts to ensure that quality data are available to program teams to guide decision making.

Key duties and responsibilities:

• Ensure that the hospital M&E data staff have the tools, access, and training necessary to perform their duties optimally. Problem-solve challenges
• Engage Hospital managers and program teams on a weekly basis to discuss challenges with data collection, analysis, and reporting
• Prepare and develop systematic and realistic hospital M&E implementation plans that outline processes for the capturing of quantitative and qualitative data to report on project performance indicators, and with input from the M&E Manager finalise for approval by the Program Manager
• Coordinate the implementation of baseline surveys
• Review and adapt existing, or develop new, project reporting templates that facilitate the effective collection of data and aggregation of information
• Compile data from all Anova projects ensuring data is at the agreed levels of quality standards
• Maintain effective information databases for projects
• Compile reports and verify data, validating the accuracy of reports generated from projects. prior to submission to donors on a quarterly and annual basis or as directed by the M&E Manager
• Provide facility level M&E reports to the program on technical focus areas (i.e., key populations, AGYW, etc)

Data Quality Improvement:

• Conduct monthly data quality assessments/audits to identify data quality improvement and training needs
• Develop facility data quality improvement project plans
• Work closely with the Hospital Managers, M&E Data Capturers, M&E Manager, and Technical Advisors to implement data collection and data quality improvement plans
• Measure and report data quality improvement project progress and outcomes
• Support the M&E Manager on regular data quality drives, setting targets to reduce data capturing and reporting mistakes
• Provide supportive supervision on data entry and capturing processes to the M&E Data Collectors
• Work alongside with clinical staff to ensure adequate completion of clinical stationery according to latest Department of Health SOP/Guides

Data Analysing and Reporting for Facility and Program Performance improvement:

• Support managers and advisors in the evaluation and documentation of qualitative and quantitative performance measures at quarterly and yearly intervals, following completion of implementation of projects
• Investigate and resolve queries regarding reporting form all programs and activities
• Regularly analyse data trends at Hospital level to identify patterns observed, preparing monthly reports to M&E Managers and hospital leaders
• Prepare high quality reports and disseminate findings to the program teams to support evidence-based decision making relating to activities and focus areas

Support to Program stakeholders (DOH and other Health stakeholders):

• Collaborate with the M&E Manager to resolve any difficulties with program activities and program compliance
• Contribute to the development of guidelines and standards for the implementation, monitoring and evaluation of all project interventions
• Ensure adherence and compliance with relevant norms and policies
• Actively identify successful activities and interventions and working with the M&E Manager, develop lessons learnt and document these
• Organise and coordinate regular lessons learnt workshops to contribute to knowledge sharing and improved data driven decision-making
• Facilitate implementation of key community capacity building initiatives to ensure community-based monitoring and evaluation

Minimum qualifications and experience:

• Grade 12 (Matric)
• Diploma in Monitoring and Evaluation or related field will serve as added advantage
• Or A minimum 5 years’ experience in monitoring and evaluation of development programs
• Good knowledge of programme and Project Cycle Management and Development.
• Good knowledge of computer and MS Package.
• Communication and analytical skills
• Exposure to at least one of the health information System used in the COCT (PREHMIS, Health Systems, PHCIS)
• Proficiency in Excel, Word, Power point: SPSS Ms Access, STATA, Excel, or other statistical software package desired
• Attention to detail
• Analysis and Problem Solving
• High degree of accuracy in handling and managing statistical data
• Oral and written communication
• Planning and organising
• Good judgement capabilities
• Ability to provide coaching and mentoring to junior staff
• Capacity development

Advantageous Qualifications, Experience and Skills: 

• A certified Degree qualification and a post degree qualification will be an advantage
• Exposure to at least one of the health information systems (PREHMIS, Tier.net, PHCIS, DHIS)
• Understanding of DATIM reporting and MER indicators