Manager: Admissions at ADvTECH

Duties and Responsibilities:

Admissions Operations

• Analyze admission trends and prepare reports for senior leadership on enrollment data, conversion rates, and forecasting.
• Provide leadership to the admission coordinator team by training, performance monitoring, and fostering a collaborative, high-performing work environment.
• Ensure the admissions office is adequately staffed
• Ensure adequate quality assurance and enhancement processes are in place to ensure ethical and accurate
• Ensure adequate controls are in place and holds activated and tracked where required.
• Manage complex admission queries and scenarios, offering guidance to admissions staff.
• Ensure all conditional admissions are adequately tracked and
• Ensures student admissions records are accurate
• Ensures outstanding documentation and information are sourced and uploaded within each academic year.
• Ensure SLA adherence to admission related queries logged via the Assist platform
• Maintain knowledge of current admissions practices, higher education trends, and regulatory requirements.
• Manage international student admission criteria and track admissions and registration conditions.
• Ensures post-registration audits for data verification is conducted.

Student Recruitment & Retention

• Responsible for creating and managing an admission process that works effectively for students and staff from enquiry, admission approval to registration.
• Oversee the admission review process to ensure timely and holistic evaluation of prospective student admission requirements.
• Oversee the application review process to ensure timely and holistic evaluation of articulating returning students.
• Utilize student information systems to manage the application pipeline and communicate with prospective and articulating returning students.
• Ensure efficient day-to-day operations of the admissions office, including timely application processing, accurate data management, and high-quality applicant communication.
• Provide training to all campus staff on all admission related processes and procedures
• Facilitate a strong working relationship between student recruitment marketing and academic staff to ensure admissions criteria for new students are properly set and adhered to.

Communicates internal articulation pathways to campus staff

• Communicate updates on qualification admissions requirements to campus staff.
• Works with campus, Faculties and the Office of the Registrar to ensure internal and external academic credit applications reflect correctly against student records.
• Tracks institution admissions funnel and provides support interventions to mitigate bottlenecks
• Working closely with campus operations to ensure management of admissions for returning students is properly managed.
• Track and monitor adherence to pre-requisite and co-requisite module registration requirements.

Admissions Policy and Procedure oversight and reporting

• Participate in admissions terms and conditions reviews with the academic faculties and ensure all admissions material are timeously and accurately prepared for applications and enrollments.
• Responsible for the management of the institutional admissions policy.
• Update admissions and related policies and procedures in line with regulatory requirements, best practices and the institutional strategic intent.
• Prepare and report on admissions and policy items at the relevant Governance
• Update leadership report on admissions as as required.
• Check and sign off admissions’ regulatory reports, e.g. DHA, SACE, DHET, etc.

System maintenance improvement and Change Requests

• Manage all admissions letters and communiqué.
• Prepare and submit change requests as required to optimize the admissions processes. Test as required.
• Track the implementation of system enhancements and report on efficiencies and gaps.

Internal Quality Assurance

• Implementing a quality assured admissions process in line with the relevant policies and
• Collaborate and work with the ACE Audit Manager on and admissions findings.
• Prepares erroneous admission reports and presents recommended remedies to the Office of the Registrar
• Participate in CHE audits as required.

Skills required:

• Attention to detail
• Excellent communication and interpersonal skills
• Collaboration and problem-solving skills
• Ability to work with multiple and diverse stakeholders

Minimum Qualification Requirement:

• Bachelor Degree (NQF level 7) in an appropriate field.

Ideal Qualification Requirement:

• Honours Degree (NQF level 8)

Minimum Experience Requirements:

• 5 years progressive experience in admissions or enrollment management in a higher education institution, with at least 2 years in a supervisory role.
• 3 years experience working with student systems.
• Knowledge of national qualifications frameworks.

Deadline:22nd August,2025