Manager: Gov & Secretariat at Auditor-General of South Africa

Strategic Function

• Contribute to the implementation and revision of the AGSA Governance framework 
• Contribute to the formulation, implementation and monitoring of the GVCS Unit Balance Score Card.
• Support the SM: GVCS to manage and contribute to the revision of the organisational delegation of authority (management approval framework).
• Support the SM: GVCS to contribute to the drafting of all organisational reports, including the internal quarterly reports and the integrated annual report.
• Review of remuneration of external committee members against remuneration policy.

Product Management

• Assist specified AGSA governance structures.
• Ensure defined governance and secretariat processes for specified governance structures and committees are in line with best practice in the field and meet all legislative and regulatory requirements.
• Provide secretariat support for specified governance structures outlined in the governance framework including additional identified structures (e.g. strategic steering committees on request from SM: GVCS) i.e. drafting of terms of reference and related governance documents and ensure approval by DAG.
• Support the SM: GVCS to ensure the execution and compliance to governance by governance structures and governance processes.
• Contribute to the formulation and implementation AGSA governance framework in line with the PAA and the constitution.
• Draft governance articles for review by SM: GVCS to be distributed to the organisation.
• Support the SM: GVCS to develop and review the draft corporate calendar for approval by Exco.
• Support SM: GVCS to develop a membership profile and procedure for the recruitment and appointment of members in line with current governance practice.
• Support to develop and review the effectiveness of the terms of reference of the relevant committees.
• Prepare the work plan and process-taking cognisance of various statutory timelines and deadlines, in conjunction with the chairpersons of the structures.
• Identify training requirements for committee members and to ensure that there is ongoing training to capacitate them.
• Keep abreast and monitor legislative developments, corporate governance standards and best practises and advise committee on the developments. 
•  Ensure that the newly appointed committee members of specified committees are inducted in line with their duties and responsibilities and are provided with an information pack relating to the committees appointed to serve in.
• Ensure that members receive/ attend continuous development workshop at least annually. 
•   Ensure that chairperson, members and the committee is evaluated annually on their performance to ensure that the committee has discharged its duties as delegated by the AG and/or DAG.
• Ensure regulatory and corporate governance compliance.
• Ensure that matters are prioritised in line with the committee work plans, the annual workplan for governance structures.
• Draft/ Review agenda and circulate to all impacted SME’s for inputs.
• Ensure that meeting invites, standard agenda points, meeting packs and relevant information are prepared, circulated and received by all concerned stakeholders timeously prior to committee meetings.
• Provide secretarial functions including recording and keeping of minutes from all committee meetings.
• Prepare written resolutions and action items for the various governance structures.
• Provide governance advice to the committee based on best practice and any other emerging trends.
• Develop skills matrix for committee members.
• Support the SM: GVCS to coordinate internal meetings and events between the AGSA and committee chairpersons (AGSA governance structures).
• Ensure that amendments tabled at the meetings are effected and the final version of the minutes is signed and dated in accordance with the date of the meeting where the minutes were approved.
• Monitor implementation of resolutions of the governance structures through action list.
• Record and safeguard documentation of the relevant committees.
• Ensure the adherence to standard requirements relating to confidential, classified and secret information.
• Control the exchange of documents for purposes of meetings of the committees.

Stakeholder Management

• Ensure that committee decisions and other communications are formally channelled to the appropriate members of staff and other stakeholders.
• Support SM; GVCS to ensure committee resolutions are submitted to impacted internal stakeholders and that action items are implemented.
• Establish, build and maintain collaborative working relationships with relevant internal stakeholders.
• Support SM: GVCS to build and maintain positive and value-adding relationships with relevant external stakeholders.
• Scan the environment to ensure a clear understanding of stakeholder needs.
• Engage with both internal and external stakeholders to identify and evaluate performance barriers and success to continuously improve on the service delivery.
• Support the SM: GVCS to establish and maintain relations with recognised professional bodies within own professional sphere.
• Manage service level agreements (SLAs) and/or ToR requirements.  
• Liaise and interact with key stakeholders & management to share information, resolve challenges and make recommendations for improvements.

People Management

• Provide input into planning for work performance of staff
• Implementation of the agreed objectives and plans and activities outlined in the BU People Plan, transformation/culture plans and BSC initiatives
• Conduct monitoring of goals and processes of staff.
• Evaluation or performance of staff
• Manage team performance to drive productivity.
• Motivate, coach and mentor staff to ensure maximum productivity and development of the staff to their full potential.
• Participate in initiatives to attract talent.
• Cascade vision achievement/ organisation alignment messages and commitments to staff.

Financial management   and operational management

• Contribute to the compilation of centre budget, manage project expenditure related to functional area.
• Ensure compliance to the organisation’s governance processes, policies and processes.
• Manage procurement processes within own functional area.

Other responsibilities (Applicable to All JD’s)

• Perform and/or manage other projects, tasks and assignments delegated by the senior manager not stipulated in the role profile description as and when required.

Formal Education

• This position requires a Bachelor’s Degree in Law /Corporate Law or related Corporate Governance qualification.