Breede Valley Municipality is a local municipality established in terms of the Local Government: Municipal Structures Act 117 of 1998, with its registered office and principal place of business at cnr Baring- and High Street, Worcester, Western Cape Province
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Ensuring the effective and efficient provision of information services and the management of the libraries, the mini-libraries and staff in the whole of the Breede Valley Municipal area. Manage the functioning of the library, buildings, planning and development of new service points, planning and expenditure of operational and capital budget – including Conditional grant, administration and communication with regards the total library/information function, the execution of procedural requirements associated with aligning standards to meet customer objectives/needs in accordance with the relevant legislation and policies.
Duties:
Strategizing, developing, implementing and updating services and organising the activities of the library service within the Breede Valley Municipality. Defining goals, integrating with internal and external collaborators and measuring accomplishments against recognized standards, e.g. SDBIP (Standard Delivery Implementation Plan) and needs met indicated in the IDP (Integrated Development plan). Developing SOP’S (Standard Operations Procedures) and business processes for a variety of tasks within the scope of library staff and oversee adherence. Developing plans for the library service to effectively meet present and future community needs, e.g. ICT (Information and Communication Technologies) projects, libraries, mini libraries, dual purpose libraries. Ensuring that library policies and procedures are consistent and fair in compliance with local and provincial guidelines/policies/legislation. Liaising with external structures, e.g. National and Provincial Library Service regarding new service points policy and procedures, library legislation, stock control and acquisition. Ensure, through supervision and enforcement of personnel policies and procedures that all libraries are providing the necessary services effectively to the community in a safe and productive learning and reading environment. Directing and supervising the training and performance of library staff with duties such as shelving, Dewey Decimal Classification System, reference work, cataloguing, preservation and equipment use. Verifying and approving attendance registers, transport and accommodation requests, leave applications and monthly reports. Compiling, reviewing, and upholding/enforcing library rules. Executing specific administrative sequences associated with the maintenance of assets, equipment and buildings, including motivating for additional or replacement of existing/new assets/resources. Preparing the annual operational & capital budget including tariffs and motivate the necessity for requests. Compiling and submitting monthly reports with financial information to the superior at the municipality and the provincial librarian at the provincial library service. Monitoring the budget allocations for specific acquisitions, interventions and/or activities required to sustain service delivery levels at libraries. Supporting and collaborating with the Western Cape Education Department and schools regarding school curriculum innovations. Monitoring quarterly visits by the provincial library service for the return of outdated and receiving of new library materials. Interacting with library users with regards to reference needs and making available resources, e.g. Books, audio visual material, internet articles, pamphlet collection articles, etc. Ensure the compiling and submitting of monthly reports to the superiors at the municipality and for inclusion in the municipal annual report. Ensure administrative procedures dictating reporting requirements with respect to the functions/activities of the library service are complied with. Ensure proper planning of library facilities and maintaining facilities with furniture and equipment for service delivery to communities.
Minimum Requirements:
B. Bibl / B.LIS / B. Tech: LIS / B. Inf (Hons) or PGDip LIS or equivalent 4-year post matric qualification
Computer literacy: MS Office
Registered member of LIASA
Code B Driver’s License
8 years or more relevant experience including managerial experience
Fluent in at least two (2) of the three (3) official languages in the Western Cape.
Compliance with the National Treasury Regulations on the required Minimum
Competency Level Unit Standards applicable to this position, or must complete the unit standards within an 18-month period from the date of appointment as provided for in GNR 1146 under GG 41996, dated 26 October 2018
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