Marketing Assistant (12 Months Contract, On-Site) (Gauteng) at Aspen Pharma Group

MAIN DUTIES

Key Responsibilities for Administration and Project Co-Ordinator:

• Make sure that all invoices are reviewed and captured accurately, in line with what is required by finance & commercial
• Capturing invoices into BAAN and creating Purchase Orders
• Attend to Invoice queries from Finance, Brand Managers, Key Account Managers and customers
• Distribution of cheque payments and distribution of proof of payments in the event of direct deposits
• Ensuring that all invoices are submitted to finance and the payment made within the payment period
• Request and collate Data Fee Control forms from the Brand Managers and Key Account Managers.
• All invoices over the relevant capped amounts needs to be taken to the relevant people to be signed off for payment
• Opening and maintenance of new and existing vendor accounts
• Relationship maintenance with Finance with constant interaction to ensure smooth flow of invoices
• Divisional Co-Ordinator to Consumer and OTC team.
• Keep records and track expenses accurately.
• Monitor trading expenditure monthly.
• Manage and facilitate workflows for the incorporation of digital assets into VeeVa Vault.
• Provide quality control for all metadata to ensure accuracy and consistency across the company. This includes the development and management of metadata tools, controlled vocabularies and other metadata standardization solutions associated with VeeVa Vault.
• Oversee and enforce Aspen’s digital preservation, asset file and metadata standards.
• Provide functional support to individual VeeVa Vault users.
• Manage any updates to the status of assets.
• Address technical issue, and work with teams on defining ways to optimize the process for a better user experience.
• Work with team members on compliance and regulatory observations with respect to digital assets.
• Guides new users with onboarding and best practices with regard to key tools

Requirements

Skills and Attributes:

• Excellent communication skills
• Ability to understand and balance budgets
• Computer Literacy
• Ability to work under pressure
• Time Management
• Problem Solving Skills
• Planning Skills
• Customer Service Orientation
• Influence
• Accuracy
• Initiative
• Attention to detail
• Logical thinking
• Confidentiality
• Information Seeking
• Effective utilization of resources
• Sense of urgency

EDUCATION & EXPERIENCE: 

• Matric Certificate/ Grade 12
• Degree or relevant marketing or science qualification.
• At least a year experience in marketing.
• Experience in Office Administration
• Fluent in Excel
• Experience in PowerPoint
• Windows XP
• Sound knowledge of accounting principles