Marketing Assistant at Broll

Job Description

POSITION PURPOSE

• The Marketing Assistant provides the Regional Marketing Manager with any support required in terms of Marketing, Exhibitions , Events and Advertising.

ESSENTIAL FUNCTIONS AND BASIC DUTIES

Assumes responsibility for the following tasks regarding marketing

• Assists with conceptualizing and implementing the marketing strategy for the Shopping Centres’
• Assist with implementing the brand strategy across all platforms.
• Assist with Tenant Liaison, customer Liaison and Public Relations.
• Drafting of contracts for Exhibitions, Events and Memorandums on behalf of the Marketing Manager.
• Documenting, Controlling and Monitoring gift card stock levels, any products or services that form part of an event/campaign
• Monitoring local publications, social media, Tenant advertising and community opportunities
• Drafting the monthly and ad hoc marketing reports and tenant communications.
• Assisting with the co-ordination of all Marketing campaigns, Events Advertising, Exhibitions and Facebook giveaways
• Schedule and organise tenant meetings and marketing meetings.
• General support to the Marketing Manager
• General support to Centre Management as required (adhoc reception duties when short staffed)

​​​​​​​Assumes responsibility for the following tasks regarding Income and Expenses

• Meet monthly and annual Income targets for Exhibitions, Signage and Pop Up Shops
• Meet monthly and annual expense according to strategies and budgets.
• Maintain client database and contacting Promotional Companies.
• Sourcing and securing new exhibitors/advertisers.
• Providing exhibitor information to security and management
• Relationship building with current exhibitors / advertisers.
• Contracts are prepared and full authorized.
• Administration of Income and Debtors including paperwork trail and financial requirements with ISO standards. These include quotes, invoicing, collection of funds, authorizing and debtor’s control.
• Administration of Expenses including suppliers, obtaining quotes, raising Purchase Orders, obtaining Invoices and Statements, submissions for payments to Finance.
• Weekly and monthly Income and Expense reports.
• Respond to sales requirements from existing and potential clients.

​​​​​​​Assumes responsibility for related duties as required or assigned.

• Ensures that work area is clean, secure, and well maintained.
• Completes special projects as assigned.

PERFORMANCE MEASUREMENTS

• Typing is accurate, neat, and promptly completed.
• Telephone calls and visitors are courteously received. Client and management inquiries are attended. Good Business relations exist with Clients. A professional image is projected and maintained.
• Documents and reports are accurately produced and up-to-date. Files are well-maintained.
• Good communication and coordination exist with area personnel and with management. Assistance is provided as needed. Management is appropriately informed.
• Assistance to all Marketing requirements for the Shopping Centre’s and the Marketing Manager.
• Income targets are monitored and strategies to improve and meet targets. Administration and Financial requirements adhered to.
• Marketing expenses are in line with campaigns and budgets. Administration and Financial requirements are adhered to.

​​​​​​​EDUCATION/CERTIFICATION:

• Matric.
• A marketing or PR diploma or certificate preferred.
• Secretarial certificate

​​​​​​​REQUIRED KNOWLEDGE:

• Understanding of marketing, advertising, public relations, media.
• Understanding of sales and promotion techniques .
• Knowledge of word processing and spreadsheet applications.

​​​​​​​EXPERIENCE REQUIRED:

• Minimum two years experience in a marketing environment,

​​​​​​​SKILLS/ABILITIES:

• Proficient communication and typing skills.
• Able to perform dictation and transcription tasks.
• Good interpersonal and public relations skills.
• Analytical, creative, and problem-solving abilities.
• Able to use graphic art tools and supplies.

Closing Date 11 September 2025