Our purpose is to be the leading real estate services provider and the preferred place of employment for our industry’s professionals. This purpose promotes constant innovation and service excellence, whilst providing end-to-end real estate solutions to our valued clients. Our mission is to build a high-performance, respectful and dynamic culture that enab...
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Job Description
POSITION PURPOSE
- The Public Relations Manager provides the Regional Marketing Manager with any support required in terms of communication with suppliers, tenants, clients and public.
ESSENTIAL FUNCTIONS AND BASIC DUTIES
Assumes responsibility for the following tasks regarding marketing
- Develop and execute innovative PR strategies aligned with shopping Centre’s objectives
- Assist with Tenant Liaison, customer Liaison and Public Relations.
- Write and distribute high-impact press releases, speeches, articles, and executive communications.
- Monitoring local publications, social media, Tenant advertising and community opportunities
- Drafting the monthly and ad hoc marketing reports and tenant communications.
- Cultivate and maintain strong relationships with key media outlets, journalists, and influencers.
- Schedule and organise tenant meetings and marketing meetings.
- General support to the Regional Marketing Manager
- General support to Centre Management as required (adhoc reception duties when short staffed)
- Proactively identify opportunities for positive media exposure and thought leadership.
- Manage all media inquiries, interviews, press conferences, and public appearances.
- Lead crisis communication strategies and protect the brand's reputation during critical moments.
- Collaborate closely with marketing, digital, and leadership teams to ensure brand consistency across all communication channels.
- Produce engaging content for newsletters, blogs, social media, and internal communications.
- Monitor and analyze media coverage, providing actionable insights and regular performance reports.
- Organize and support high-profile events, promotional initiatives, and industry functions.
- Oversee and update website content; ensure SEO and branding consistency
- Manage and grow social media accounts aligned with business goals
- Monitor online reputation and ensure accurate listings across platforms
- Ensure brand consistency across all group companies and communications
- Support brand guideline updates and cross-brand alignment
- Tenant Communication
- Turnover collection
- Site inspection
- Social media content
- Create marketing and social media campaigns and strategies, including budget planning, content ideation and implementation schedules.
- Create integrated and cost-effective social media strategies.
PERFORMANCE MEASUREMENTS
- Typing is accurate, neat, and promptly completed.
- Telephone calls and visitors are courteously received. Client and management inquiries are attended. Good Business relations exist with Clients. A professional image is projected and maintained.
- Documents and reports are accurately produced and up-to-date. Files are well-maintained.
- Good communication and coordination exist with area personnel and with management. Assistance is provided as needed. Management is appropriately informed.
- Assistance to all Marketing requirements for the Shopping Centre’s and the Regional Marketing Manager.
EDUCATION/CERTIFICATION:
- Matric.
- A marketing or PR diploma or certificate preferred.
- Secretarial certificate
REQUIRED KNOWLEDGE:
- Understanding of marketing, advertising, public relations, media.
- Understanding of sales and promotion techniques .
- Knowledge of word processing and spreadsheet applications.
EXPERIENCE REQUIRED:
- Minimum two years experience in a marketing environment,
SKILLS/ABILITIES:
- Proficient communication and typing skills.
- Able to perform dictation and transcription tasks.
- Good interpersonal and public relations skills.
- Analytical, creative, and problem-solving abilities.
- Able to use graphic art tools and supplies.
Closing Date 11 September 2025
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Job Description
POSITION PURPOSE
- Responsible for the management of the Property. Ensure investment growth and maximum income of the Property through effective property management and asset control.
- Develops related budgets, oversees leasing contracts, procures services, handles third party service contracts, and directs maintenance procedures. Ensures that all buildings, grounds, and equipment are well maintained and in optimal working condition.
- Develops and implements departmental and procurements policies and procedures and ensures that all operations are in accordance with established health and safety regulations.
- Ensures that services purchased are of acceptable quality at the least possible cost. Keeps senior management well informed of area activities and significant problems.
ESSENTIAL FUNCTIONS AND BASIC DUTIES
Assumes responsibility for the effective operations management of the property and its facilities.
Property Management
- Keep abreast of market activities in respect of tenant movement, new developments, major vacancies and other landlord’s strategies
- Attend meetings / functions related to successful operation of Property i.e. SAPOA, CJP etc.
Asset Management
- Control/schedule/implement regular preventative maintenance program in line with budget constraints
- Motivation of refurbishments, major repairs as appropriate
- Attend site meetings with contractors in respect of maintenance/expansion of projects
- Monitor progress
- Inspection / enforcement of tenant responsibilities during and on termination of lease terms
- Liaison with appropriate Government, Provincial and/or local authorities
- Responsible for Compliance of OSH Act
Client Reporting
- Provide accurate information to client according to agreed format timeously
- Analysis of monthly income /expenses
- Monitoring of turnover rentals
- Analysis of operating costs on a quarterly basis in terms of the approved forecasts
- Monitoring of all municipal recoveries (and general recoveries) on a monthly basis
Planning And Budgeting
- Preparation and completion of budgets by January each year
- Complete of forecasts timeously
- Review rental quarterly and ensure best possible rate achieved and maintained
- Assist in formulation of business plans for the unit
- 5 Year budget – preparation and control
- Quarterly review and monitoring results
Quarterly Expenditure / Analysis
- Set and motivate capex /TI philosophy per building in consultation with client
- Approve TI standard specification as recommended by the Project Manager
- Approve capex within authority limits
- Ensure we conform to capex philosophy and procedures
- Estimate new operating costs
- Ensure recovery of operational costs in accordance with Lease terms
Building Management
- Devise a five-year maintenance plan including allowances for provisions or depreciation where applicable (annually) for submission to the Assistant General Manager / Director
- Investigate/initiate proposals for refurbishments
- Maintain a hands-on control of projects in hand
- Review the building status/grade annually and maintain the standards within those grade
- Ensures compliance with legal regulations. Completes regular OSH inspections and updates monthly reports as appropriate. Ensures that OSHA requirements are effectively implemented
Debtors Management
- Monthly interaction meetings with Debtors, Debtors Manager and Leasing to ensure appropriate action taken and approve legal action
Creditors Control
Responsible for Management:
- Arrears
- Legal action
- Write-offs
Parking Management
- Monthly / ad hoc interaction meetings all parkades
- In conjunction with the responsible person for parking, maintain accurate control of “in house” operated parkades
Tenant Manager
- Deal with correspondence / interaction with tenants as required.
- Ensure that leases are timeously renewed and all vacant space is let and in a presentable state.
New Tenants
- Determination and recommendation of letting mandates (i.e. rental levels, installation cost etc.)
- Lease negotiation and maintenance of tenant relationships.
- Control of new leases and records of same
Control / oversee new installations (through technical manager where appropriate) including:
- Premises design
- Negation/liaison/control with/of professionals and contractors
- Sign off acceptance of complete premise
Existing Tenants
- Renewal of Lease Agreement both direct and through Building Management where applicable
- Tenant liaison and public relations
- Control/arrangement of Centre promotions through merchants association/s or promotion committee/s
- Regular assessment of tenant’s turnover, stock turn and merchandising to establish both growth needs and/or trading difficulties
Expense Control
- Check and authorise payment of accounts
- Authorise cleaning, consumables, electrical and general maintenance orders
- Control wage and salary allocation
- Control municipal payments and recoveries there against
- Ensuring cost effectiveness and performance of contractors
Assumes responsibility for the effective maintenance and reporting of financial records.
- Oversees preparation of monthly, annual, and other management reports.
- Assesses and reports on monthly performance against budgets.
- Prepares and motivates consolidated monthly reports for submission to client
Assumes responsibility for ensuring professional business relations with vendors, contractors, and trade professionals.
- Works to develop and maintain productive business relations with vendors, suppliers, contractors, etc.
- Acts as a liaison between the Company and external contacts.
- Ensures effective coordination of external services with Company operations.
- Obtains and conveys information as appropriate.
- Promotes goodwill and a positive image of the Company.
- Effectively supervises Property personnel, ensuring optimal performance.
- Provides leadership to assigned personnel through effective objective setting, delegation, and communication. Conducts regular meetings to ensure that personnel are well informed of changes in policies and procedures. Discusses areas needing improvement.
- Assigns and coordinates personnel. Directs daily operations.
- Identifies, develops, and implements training programs as appropriate.
- Conducts performance appraisals. Provides measurable feedback to assigned personnel and suggestions for improved performance. Formulates and implements employee corrective actions as needed.
- Ensures that staffing levels are appropriate. Interviews, hires, and assigns personnel as necessary.
Assumes responsibility for related duties as required or assigned.
- Ensures that work area is clean, secure, and well maintained.
- Completes special projects as assigned.
- Reports on Operational expenses, foot traffic, security incidents etc.
PERFORMANCE MEASUREMENTS
- Good communication and coordination exists with departments. Assistance is provided as needed.
- Senior Management is appropriately informed of area activities and of any significant problems.
- Operations personnel are well trained, effective, and efficient. Appropriate supervision and assistance are provided.
- Building/s are well maintained and secure and meet the needs of the Company.
- Property operations are efficiently and cost effectively administered.
- Current and future Property needs are well planned and budgets are established and maintained.
- Effective business relations exist with vendors, contractors, and trade professionals.
QUALIFICATIONS
- Education/Certification: Matric
- Additional related maintenance and property management training preferred
REQUIRED KNOWLEDGE
- Excellent understanding of property management procedures
- Knowledge of budgeting, service contracts, and leasing agreements
EXPERIENCE REQUIRED
- Five or more years of related experience, with at least two or more years of supervisory experience
SKILLS/ABILITIES
- Excellent leadership abilities
- Able to organize, coordinate, and direct team activities
- Strong problem solving skills
- Good communications skills
- Able to use all related maintenance equipment and computer applications
Closing Date 11 September 2025
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Job Description
POSITION PURPOSE
- To provide managerial and supervisory management, guidance and control, with regard to operations managers
- To ensure maximum customer satisfaction and efficient contract operations, on a nationwide basis.
- To ensure that output specifications are maintained as per the SLA and Management contract.
ESSENTIAL FUNCTIONS AND BASIC DUTIES
Strategic Objectives and Key Performance Areas
- Assist the Portfolio Executive in the development of Systems, Processes, Short and long term Strategic Goals and Objectives for each of the Property Management client contracts.
- Ensure that these are formulated, enacted and understood by all staff members under direct control
- Ensure that these are implemented and maintained continuously
- Responsible for planning, organising, and directing the activities of the Property Management clients.
Contract Documentation Objectives
- Review all Contract documentation and implement the utilisation and delivery of the Contract Management Plan on each of the Broll contract sites
Key Performance Areas
Ensure all contract documentation complies with the: -
Customer relationship Objectives
- Review existing client structures and advise and develop effective and customer focused and proactive relationships at all levels in the customer chain.
Key Performance Areas
- Develop effective communication lines and relationships
- Monitors Clients complaints via interaction or reports, and develops corrective measures
- Conducts periodic inspections of facilities, assesses problems and needs, and implements improvements in operations as appropriate.
- Promotes goodwill and a positive image of the Company
Standard Documentation Objectives
- Constantly reviews the implementation of the Broll FM systems and processes and ensures that the facilities managers under his/her control are correctly managed.
Key Performance Areas
- Assist the Portfolio Executive in the implementation of the SLA’s and Management Agreements
- Audits existing standard documentation and assists in developing policies and procedures for Centre operations. Conducts periodic reviews of existing policies and procedures to ensure maximum efficiency.
- Assumes responsibility for the delivery of effective operations management policies, procedures, and planning as assigned by the Operations Director
- Develops and implements departmental policies and procedures and ensures that all operations are in accordance with established health and safety regulations
Document Library Objectives
- Ensure this is maintained and updated at both site and central office and in accordance with the SLA’s and Management Agreements
Key Performance Areas
- Carry out random inspections and take corrective action as required.
Service Level Agreements Objectives and Transformation
- Review all hard and soft service level agreements entered into with external service providers Broll operational and centre managers and transition external service providers to Broll Systems and Processes
Key Performance Areas
Supervise to: -
- Determines compliance status in accordance with specifications outlines in the SLA’s and Management Agreements and ensures that all buildings, grounds, and equipment are well maintained and in optimal working condition.
- Determines Broll procedure for management, monitoring and audit of external service providers is compliant with Broll contractual obligations and adequate for the purposes of Broll service delivery and risk reduction (operationally and commercially).
- Ensures that Broll are maintaining regular audits and reports on services providers coming to their site
- Ensures that services procured are in accordance with the Broll Property Group procurement policy.
Reporting Objectives
- Ensure compliance of Broll with internal and external reporting, reports production and attendance at relevant meetings, workshops and re view sessions.
Key Performance Areas
Establishes routine reporting procedures and frequencies with the necessary executive summaries to pre-empt client dissatisfaction and to keep the operations director fully informed of all: -
- Site challenges
- Client Concerns
- Budget compliance
- Complaints
- Staff challenges
Ensures that services procured are in accordance with Broll Procurement Procedures
- Sit in on Broll management meetings with clients on a regular basis and ensure proper record is maintained of such meetings.
- Attend, as required meetings with clients and/or services providers
- Action identified delivery shortfalls as appropriate.
Implementation Strategies
- Review implementation strategies (internal and external) for delivery of services to new and existing Broll clients.
Key Performance Areas
- Review and carry out performance audits and ongoing reviews to ensure:
Ensure effective implementation of the sold “proposal”.
- Planned implementation is programmed and delivered according to agreed timescales.
- Implementation includes necessary document, management procedures and reporting to ensure that the Portfolio Executive is aware of any delivery shortfalls
- Procurement strategies for external contractors and consumables (spares etc) are optimized from a technical and commercial perspective.
- Ensure that implementation of new client has any potential delivery failures identified and reported on.
- Ensure that all post implementation activities have lead to a complete service delivery solution for the client and will include, systems, processes and reporting.
Occupational Health & Safety Objectives
- Ensure that there is ongoing monitoring of Health & Safety issues with all new and existing clients through reporting and minute taking.
Key Performance Areas
- Ensure that the Operations Managers (Health & Safety) has review and reported on the Health & Safety compliance of the site
- Ensure that the OM’s are carrying out regular Health & Safety audits of the site and service providers engaged by Broll OM to deliver services for the client.
- Take operational action as required on an exception basis to resolve issues related to Health & Safety.
Risk Management Objectives
- Report on a weekly basis all risks identified on the client’s site to the Portfolio Executive
Key Performance Areas
- Regular reporting of risk issues, including client dissatisfaction and corporate liability issues through exception reporting
Quality Objectives
- Ensure that all procedures outlined in the SLA’s and Management Agreements are in place and adheredKey Performance Areas
- Put in place mechanisms, processes and procedures to ensure effective monitoring of performance related to quality management and standards.
Operational Staff Objectives
- Meet and consult with Portfolio Executives and site staff, formally on a monthly bases
- Ensure clients and Brolls interest are protected
- Provide and implement recommendations to improve existing organisation structures and internal communication and service delivery.
- Trains, directs, and appraises assigned personnel.
- Ensure back-up coverage for onsite personnel during planned and unplanned absence
Key Performance Areas
- Provides leadership to assigned personnel through effective objective setting, delegation, and communication. Conducts regular meetings to ensure that personnel are well informed of changes in policies and procedures. Discusses areas needing improvement.
- Review with Portfolio Executive current organisational structures, personnel and reporting lines.
Ensure alignment of the Broll site staff outputs with the operational objectives of :
- Project Agreement
- Output Specifications
- Best practice service delivery
- Broll wider business and strategic objectives
- Review staff training initiatives and develop skill needs analysis in conjunction with Broll HR Department and implement recommendations.
- Develop succession planning strategy to ensure compliance with Broll contract obligations especially BEE requirements.
PERFORMANCE MEASUREMENTS
- Good communication and coordination exists within the departments\ and client organisations. Assistance is provided as needed.
- Senior Management is appropriately informed of area activities and of any significant problems.
- Operations personnel are well trained, effective, and efficient. Appropriate supervision and assistance are provided.
- Client facilities are well maintained and secure and meet both their and Broll FM’s professional reputation in the market place.
- Client FM operations are efficiently and cost effectively administered.
- Current and future Client needs are well planned and budgets are established and maintained.
- Effective business relations exist with vendors, contractors, and trade professionals.
QUALIFICATIONS
Minimum Ideal
- BSC, 5 year fund with retail, industrial, commercial and sectional title in the CV.
- Job related work experience (career path that should ideally be followed before attaining this position)
- 5 year fund with retail, industrial, commercial and sectional title.
SKILLS & KNOWLEDGE
- Thorough understanding of Operations Management Industry and procedures.
- Thorough knowledge of Health and Safety in all facets and kept up to date with industry
- Knowledge of budgeting, service contracts, management processes planned and procedures planned.
- Excellent leadership abilities.
- Able to organise, coordinate, and direct team activities.
- Strong problem solving skills.
- Good communications skills.
- Able to use all related maintenance equipment and computer applications.
- Sound HR, finance and social knowledge
- Computer Literate in MS Office, Excel, PowerPoint, MS Project and Access
Closing Date 11 September 2025
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Job Description
POSITION PURPOSE
- The Marketing Assistant provides the Regional Marketing Manager with any support required in terms of Marketing, Exhibitions , Events and Advertising.
ESSENTIAL FUNCTIONS AND BASIC DUTIES
Assumes responsibility for the following tasks regarding marketing
- Assists with conceptualizing and implementing the marketing strategy for the Shopping Centres’
- Assist with implementing the brand strategy across all platforms.
- Assist with Tenant Liaison, customer Liaison and Public Relations.
- Drafting of contracts for Exhibitions, Events and Memorandums on behalf of the Marketing Manager.
- Documenting, Controlling and Monitoring gift card stock levels, any products or services that form part of an event/campaign
- Monitoring local publications, social media, Tenant advertising and community opportunities
- Drafting the monthly and ad hoc marketing reports and tenant communications.
- Assisting with the co-ordination of all Marketing campaigns, Events Advertising, Exhibitions and Facebook giveaways
- Schedule and organise tenant meetings and marketing meetings.
- General support to the Marketing Manager
- General support to Centre Management as required (adhoc reception duties when short staffed)
Assumes responsibility for the following tasks regarding Income and Expenses
- Meet monthly and annual Income targets for Exhibitions, Signage and Pop Up Shops
- Meet monthly and annual expense according to strategies and budgets.
- Maintain client database and contacting Promotional Companies.
- Sourcing and securing new exhibitors/advertisers.
- Providing exhibitor information to security and management
- Relationship building with current exhibitors / advertisers.
- Contracts are prepared and full authorized.
- Administration of Income and Debtors including paperwork trail and financial requirements with ISO standards. These include quotes, invoicing, collection of funds, authorizing and debtor’s control.
- Administration of Expenses including suppliers, obtaining quotes, raising Purchase Orders, obtaining Invoices and Statements, submissions for payments to Finance.
- Weekly and monthly Income and Expense reports.
- Respond to sales requirements from existing and potential clients.
Assumes responsibility for related duties as required or assigned.
- Ensures that work area is clean, secure, and well maintained.
- Completes special projects as assigned.
PERFORMANCE MEASUREMENTS
- Typing is accurate, neat, and promptly completed.
- Telephone calls and visitors are courteously received. Client and management inquiries are attended. Good Business relations exist with Clients. A professional image is projected and maintained.
- Documents and reports are accurately produced and up-to-date. Files are well-maintained.
- Good communication and coordination exist with area personnel and with management. Assistance is provided as needed. Management is appropriately informed.
- Assistance to all Marketing requirements for the Shopping Centre’s and the Marketing Manager.
- Income targets are monitored and strategies to improve and meet targets. Administration and Financial requirements adhered to.
- Marketing expenses are in line with campaigns and budgets. Administration and Financial requirements are adhered to.
EDUCATION/CERTIFICATION:
- Matric.
- A marketing or PR diploma or certificate preferred.
- Secretarial certificate
REQUIRED KNOWLEDGE:
- Understanding of marketing, advertising, public relations, media.
- Understanding of sales and promotion techniques .
- Knowledge of word processing and spreadsheet applications.
EXPERIENCE REQUIRED:
- Minimum two years experience in a marketing environment,
SKILLS/ABILITIES:
- Proficient communication and typing skills.
- Able to perform dictation and transcription tasks.
- Good interpersonal and public relations skills.
- Analytical, creative, and problem-solving abilities.
- Able to use graphic art tools and supplies.
Closing Date 11 September 2025
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Job Description
POSITION PURPOSE
- Responsible for the maintenance of the building. Completes preventive maintenance, installs new equipment, and assists with routine building maintenance.
- Completes work order records and files all related maintenance paperwork. Assists area staff as required, responds to the maintenance needs of different departments, and keeps management well informed.
ESSENTIAL FUNCTIONS AND BASIC DUTIES
Assumes responsibility for effectively completing assigned maintenance duties.
- Continuously checks and inspects buildings to identify maintenance needs.
- Responds promptly and efficiently to tenant maintenance requirements.
- Responds promptly and efficiently to duties allocated to you by the building supervisor or regional building manager.
- Checks all main outer and inner doors (broken glass, open and close properly etc.).
- Checks exterior of buildings and identify problem areas.
- Checks and replace lights inside ladies and gent’s toilets, foyers, passages, stairways, parking areas. Also checks external security lights.
- Checks all fittings in toilets (taps, basis, urinals etc.).
- Checks all equipment such as air-conditioning plant, standby pumps, sump pump, water tanks, water feature equipment etc.
- Checks all fire equipment along with the building supervisor.
- Ensures that you are familiar with how the emergency equipment functions and what the emergency procedures are.
- Performs a visual check of the electrical distribution boards to ensure no loose wiring, etc.
- Performs repairs where necessary and if these cannot be repaired, advise building supervisor immediately.
- Identifies daily maintenance issues, communicates with the building supervisor and schedules the work for your attendance.
- Inspects equipment, checks operating condition, and logs repair needs.
- Follows all safety rules and procedures, and operates equipment in accordance with established safety policies and department procedures. Ensures compliance with legal regulations. Completes regular OSH inspections and updates monthly reports as appropriate. Ensures that OSHA requirements are effectively implemented.
Assumes responsibility for tenant installations.
- Performs ad hoc quality control checks on tenant installations – during or on completion.
- Ensures premises are in satisfactory condition before the tenant moves in
- Along with the building manager assists tenants when they move into the premises
- Where necessary assists with the removal/relocation of partitioning
Assumes responsibility for establishing and maintain effective relationships with tenants.
- Maintains regular contact with tenants.
- Reports all items to building supervisor especially if tenants have lodged complaints.
- Ensures that urgent matters are reported immediately and attended to immediately.
Assumes responsibility for maintaining related records.
- Tracks and records repair and maintenance results.
- Completes work orders, lists materials issued and used, and files paperwork with appropriate personnel.
- Updates equipment maintenance records as appropriate.
- Completes equipment and supply orders as assigned.
Assumes responsibility for establishing and maintaining effective working relationships with area staff and with management.
- Assists area staff as needed.
- Ensures that management is appropriately informed of area activities.
- Attends meetings as required.
- Meets the maintenance needs of different departments throughout the facility.
Assumes responsibility for related duties as required or assigned.
- Ensures that work area and grounds are clean, secure, and well maintained.
- Completes special projects as assigned.
- Familiarises himself with emergency numbers and contractor’s details in order to assist the building manager or act up in his absence.
PERFORMANCE MEASUREMENTS
- Maintenance assignments are completed in accordance with established policies and procedures.
- Safety regulations are closely followed.
- Maintenance records, work orders, and department logs are accurate and up-to-date.
- Equipment is well maintained and in good operating condition. Preventive maintenance is performed as scheduled.
- Management is appropriately informed of area activities and of any significant problems.
- Good communication and coordination exist with area staff and departments.
QUALIFICATIONS
- Education/Certification: Standard Eight (Grade10)
- Additional training in maintenance and repair procedures.
REQUIRED KNOWLEDGE
- Basic knowledge of maintenance functions and safety protocol.
- Able to read and follow blue prints.
EXPERIENCE REQUIRED
- Minimum of two years of related maintenance experience.
SKILLS/ABILITIES
- Able to work well independently.
- Attention to detail.
- Solid hand/eye coordination.
Closing Date 11 September 2025
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Job Description
POSITION PURPOSE
- Responsible for overseeing and directing accounting functions on an operational level, including general ledger, accounts payable and receivable, fixed asset, and cost accounting.
- Responsible for analysing and reconciling detailed general ledger accounts as assigned. Keeps records and accounts accurate and current. Researches and resolves discrepancies and accounting errors.
- Completes related reports, summaries, and records. Creates monthly expense reports. Performs related clerical duties. Prepares periodic reports, reviews and reconciles data, and participates in the development of specialized financial data.
- ]Oversees and prepares entries and adjustments to Company records, files, and statements. Prepares financial and variance analyses as well as budget and rolling forecast.
ESSENTIAL FUNCTIONS AND BASIC DUTIES
Assumes responsibility for the accurate and timely completion of assigned accounting functions.
- Reviews monthly Financial Reports and working paper files.
- Reconciles general ledger accounts as assigned.
- Completes required records and reports and maintains files as classified.
- Prepares journal entries and balances work in more complicated accounting areas.
Completes various accounting functions in accordance with established policies and procedures, and applicable regulations including:
- Preparing trial balance from source documents.
- Preparing Balance Sheet and Income Statement.
- Preparing notes to the reports.
- Preparing monthly JV accounts where applicable.
- Maintaining Shareholders Loan Schedules.
- Prepare and ensure the execution of the owner distributions.
- Prepare the adjustment accounts on exit.
- Ensure the clearing of the adjustment account on take-on.
- Review and ensure the execution of petty cash reimbursements.
Review and ensure the execution of building recoverable expenditure from corporate finance such as (but not limited to):
- Salaries
- Travel Claims
- Marketing cost
- License fees
- Lease fees
- Prepare VAT reconciliation and submission schedule.
Prepare and maintain accounting schedules such as (but not limited to):
- Depreciation
- Assets
- Development (WIP)
- Tenant Installation
- Lease Commissions
- Utility Accrual
- Revenue
- Procurement / Accruals
- Filing copies of final monthly reports to building folder.
- Participate in annual audit which, may include (but not limited to):
- Supply of schedules and supporting calculations,
- Coordinating and managing the supply of supporting / substantiating documents,
- Process of approved adjustment- / taxation- and retained earnings journals,
- Ensure the tie back of TB’s supplied to AFS presented by the audit firm,
- Ensure processes recorded by audit firm is up to date and accurate.
- Review the Tax calculation and ensure the record of submission is supplied (where applicable)
- Participate in internal audit
- Balancing intercompany loan accounts
- Verify monthly admin fee calculation and payment execution.
- Reviewing and release payments.
- Prepare and review 1 – 3 year Budgets and Rolling Forecasts.
- Report on financial income, including Management and Admin Fees on rental recoveries, Letting Commissions on new or renewed leases, and interest earnings.
Assumes responsibility for effectively researching, tracking, and resolving accounting problems and discrepancies.
Assumes responsibility for establishing and maintaining effective communication and coordination with area personnel and with management.
- Maintains regular contact with Operations Managers and Property Managers in the departments to obtain information and/or to correct transactions.
- Keeps management informed of area activities and of any significant problems.
- Attends and participates in meetings as required.
Assumes responsibility for establishing and maintaining effective business relations and personal dealing with vendors, governmental agencies, and outside business and accounting professionals.
- Responds to questions and problems politely and promptly.
- Ensures that clients are properly informed.
- Ensures that the Company’s professional reputation is projected and maintained.
Assumes responsibility for related duties as required or assigned.
- Stays informed of developments in the accounting field and of changing governmental and legal requirements.
- Completes special projects as assigned.
- Stand in on colleges positions during leave.
- Ensures that Accounting Department work areas are clean, secure, and well maintained.
- Best practice sharing and training in department.
PERFORMANCE MEASUREMENTS
- Accounting documents, records, and reports are accurate, current, and timely.
- Accounting errors or discrepancies are promptly discovered and resolved (or referred).
- Good communication and coordination exists with Company personnel. Assistance and support are provided as needed.
- Management is appropriately informed of area activities.
- Accounting functions are completed in accordance with established standards, policies, and procedures.
EDUCATION/CERTIFICATION:
- Bachelor’s degree in accounting or an equivalent combination of experience and training.
REQUIRED KNOWLEDGE:
- Technical knowledge of accounting concepts, practices, procedures, and financial reports.
- Understanding of related regulations, statutes, and filing requirements.
- Knowledge of related computer applications.
EXPERIENCE REQUIRED:
- Three or more years of previous property accounting and property listed funds experience preferred.
- JV ACCOUNTING EXPERIENCE WILL BE BENEFICIAL.
SKILLS/ABILITIES:
- Well organized and detail oriented.
- Able to meet deadlines and manage projects.
- Good math skills.
- Good attention to detail and accuracy.
- Cooperative and willing to assist others.
- Able to use PC, calculator, and other basic business machines.
- Good EXCEL knowledge
- Strong analytical skills.
- Work under pressure
- Understand Pivots
Closing Date 11 September 2025
Method of Application
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