Mascor: Administrative Specialist - Greytown at Plennegy Group

Description
Mascor is a Company consisting of franchised Automotive, agricultural mechanisation, construction, forestry and fuel. With more than 50 years in the industry, we offer prestige brands such as John Deere, Toyota and Warath while our highly skilled staff provides professional and high-quality service and standards of workmanship. Mascor is currently looking for an Administrative Specialist at their Head office in Greytown to ensure that all parts administration is done as per standard operating procedures primarily ensuring the correct capturing of parts invoices.

RESPONSIBILITIES:

Capturing

•  Ensuring all parts invoices match purchase orders.
•  Capture correct part number at correct price and quantity.
•  Capture invoices daily.
•  Check part supersessions. Administration
•  Ensure correct documentation are attached to invoices.
•  Follow up on parts claims.
•  Ensure that parts returned and claims are done timeously.
•  Follow up on creditors.
•  Ensure credits and invoices are captured timeously.
•  Capture foreign invoices accurately.

Values and ethics

•  Request or seek out relevant information about an issue from various sources to enable informative decision-making.
•  Is attentive to the accuracy of data and information
•  Execute on commitments, and deliver on what was promised/undertaken
•  Ensure professionalism and courteousness
•  Show high levels of energy, vitality, and enthusiasm for business and organisational objectives
•  Retain composure when under pressure or when opposed
•  Set high goals and standards of performance
•  Act on constructive feedback from others and adapt as a result

REQUIREMENTS:

Education:

• Min: Grade 12

Experience:

• 3-5 Years of administrative function

Skills:

•  Attention to detail
•  Above-average communication skills
•  Ability to operate under pressure
•  Time Management
•  Well organized
•  Self-motivator