Material Control Administration Assistant at Wood

Job Objective:

• The effective purchase Order administration and closing out of Purchase Orders, whilst ensuring compliance with Project Procedure
• Expediting of documentation as required on the Convero system
• Maintaining the procurement system on Convero
• Work in a safe manner, complying with statutory requirements and the company Health, Safety and Environmental, (HSE), policies, manuals and procedures
• Adhere to agreed quality standards and ensures clients satisfaction

Key Accountability & Responsibilities:

• Support the Supply Chain Administrator
• Assist with ensuring that the procurement objectives with specific reference to Convero are met
• Providing timeous information from Convero. Assist with maintaining project supplier list
• Issuing of Vendor applications and recording information of Vendors on the Project Vendor Master
• Compilation of preferential procurement monthly
• Assisting the Materials control Administrator, Project Supply Chain Manager, Contracts Manager and Material Control Manager with preparation of reports as required
• Load of Purchase Requisitions / Order and associated information on Convero, ensuring all fields are populated and required information uploaded
• Respond to purchase order queries, prepare and issue amendments as necessary after authorization from the respective Buyer and or Contracts Manager
• Expediting of revision changes on specifications and drawings
• Ensure Purchase Order documentation comply with company procedures

Skills / Qualifications

Qualifications:

• Equivalent of a Matric
• Tertiary qualification in Materials Management preferable

Knowledge, skills and experience:

• A min of 3 - 6 years’ experience in Expediting and Materials Management, preferably within the engineering sector
• Be able to work under pressure, work on own initiative
• High level of numeracy, computer literacy and construction / engineering process understanding
• Good interpersonal and communication skills for liaising with Vendor, client, Project Manager, Project Engineers and other internal departments
• Must be responsible, accurate and thorough in all areas
• Thorough knowledge of and hands on experience with computers and associated software packages
• Understanding and ability to work on Convero and SharePoint
• Good understanding of material control and expediting
• Good communication skills

Personal attributes:

• Good communication skills.
• Ability to liaise with all levels of personnel.
• Work Ethic
• Team Player