Material Requirements Planner – Ingredients at RCL Foods

Job Description    
RCL FOODS is seeking a Material Requirements Planner for Ingredients to join our Grocery Division. The role will be based in Randfontein and report to the Commodity Procurement Manager. RCL FOODS is looking for a relationship building, analytical thinking problem solver.

The purpose of the role is to develop and manage the MRP (Material Requirements Planning) plan for ingredients required to meet the forward production plan & sales forecast. To ensure adequate stockholding to meet the forward production plan & sales forecast. This role will also provide assistance by providing administrative coordination and support to the overall planning function.

Minimum Requirements    

• Relevant 3-year degree or Supply Chain Diploma (e.g. MCIPS) advantage.
• Must have Matric.
• 3 - 5 years FMCG experience.
• 3 - 5 years operational experience, preferably within the production planning environment, but will also consider candidates with strong operations processing experience and/or who have worked closely with the supply planning team in other roles.
• Advanced computer skills such as MS Office (Excel, Word, Power Point).
• A sound knowledge of ERP systems such as Syspro, SAP, Barnton, etc.

Knowledge:

• Production Planning Skills with strong knowledge of supply chain.
• An appreciation of Demand Planning principles.
• Syspro skills and knowledge of supply chain planning tools.
• MRP planning processes and key master data.
• Supply chain principles and practices.
• BOM explosion processes.
• Supplier production processes.
• In-house supply chain processes.

Duties & Responsibilities    

Material Requirements Planning (Ingredients):

• Manage the MRP plan to ensure that the production plan can be met timeously by having sufficient quantities of ingredients on site in advance to meet the processing schedule.
• Expedite and/or postpone Purchase Orders where shortages or oversupply becomes evident.
• Re-plan requirements weekly and make adjustments as ad hoc changes get made to the processing schedule.
• Ensure that stock holding levels are maintained appropriately to ensure working capital targets are met.
• Use appropriate tools to determine safety stock levels.
• Provide suppliers with a 12-week forward view of anticipated requirements to be used to secure time on the supplier's production facility as well as enable them time to procure their input materials.
• Sourcing team to be provided with anticipated annual volumes to be used for contract negotiations.
• Work with the sourcing team and site teams to ensure inbound service, driving on time, in full, correct quality requirements. Ensure appropriate safety stock levels are maintained by all suppliers (both on site and at supplier premises).
• Liaise closely with the site planning teams to ensure that their requirements are appropriately met.

Ingredients Stock Management:

• Manage planned stock levels of materials, both on site and at supplier, in line with agreed target levels/days cover requirements.
• Work closely with sourcing team to manage supplier relationships and stock levels
• Identify possible stock inaccuracies internally and at suppliers, and work with site teams and supplier to correct and maintain stock accuracy levels.
• In conjunction with production plants, ensure that expired and quality compromised stocks are written off promptly.
• Responsible for communicating overstocks or shortages to the business and making recommendations to resolve situations.
• Innovation/Discontinuation Project Coordination:
• Work closely with Supply Planning, Marketing and R&D teams to ensure ingredient requirements for new product launches are received in order to meet launch deadlines.
• Work closely with supply planners and site team to ensure innovation is successfully delivered within the timelines.

Supplier and Stock Holding Management:

• Monthly, provide suppliers with a 12-week forecast of requirements based on end item requirements as per the forward production plan.
• Establish and maintain lead time & safety stocks requirements for individual ingredient requirements.
• Monitor stock at supplier numbers closely in relation to call-off to ensure stock holding numbers are accurate at all time.
• Where appropriate, have regular meetings with suppliers to identify and manage possible constraints and to address and relevant supplier rating scores.
• Resolve any supplier irregularities that may impact the forward production plan and escalate where these cannot be resolved.
• Establish stock holding/safety stock for new suppliers based on their lead time requirements.
• Identify opportunities to reduce stock holding either on site or at suppliers based on improved order management and reliability of demand/supply.
• Work with procurement to find opportunities to change the procurement process that will ultimately result in reduced price of materials, stock holding or minimised administration requirements.

Sales and Operations Planning:

• Provide input into the Supply Planning Meetings and Supply Chain Review on where the risks are for shortages, excess stocks and potential write-offs are for Ingredients.
• Make recommendations on how these changes be avoided and/or costs prevented.
• Material Execution and Syspro Transaction Processing (Further Processing):
• Create purchase orders for the supply of raw material to meet the production plan.

Information and Data Management:

• Ensure team members accurately and regularly capture data into the information system to enable access to reliable data and reporting for trend analysis and decision making.
• Ensure all planning master data is 100% accurate in planning tools.
• Share relevant data with management teams to enable reliable business decision making.
• Own all MRP master data and ensure that the appropriate New Product or Amended Product information are accurately updated and approved for update into the system.

Administration:

• Oversee filing and safeguarding of records within area of responsibility.
• Compile ad hoc spreadsheets when required.

Team Coordination and Development of Self:

• Take ownership and accountability for tasks and activities and demonstrate effective self-management in terms of planning, prioritising and self-development.
• Follow through to ensure that quality and productivity standards of work are consistently and accurately maintained.
• Inform relevant parties in the event of tasks or deadlines not met, the potential risks thereof and provide appropriate resolution.
• Support and drive the business core values.
• Demonstrate willingness to help others and “go the extra mile” to meet team targets and objectives.
• Participate in regular performance appraisals and ensure that own targets and goals are clear and achievable.
• Maintain a basic appreciation and awareness of employee relations climate and ensure corrective action is taken where required in line with relevant legislation and company policy.

Pricing:

• Updating working tool with pricing received from sourcing team.
• Update pricing sheet and distribute to team.
• Update open orders with price increase/decreases.
• Investigate and process pricing claims.

Quality rejected ingredients:

• Involve suppliers when stock has been rejected.
• Arrange stock upliftment/replacement stock with supplier.
• Ingredients stock deliveries:
• Spread supplier deliveries evenly throughout the week to assist the warehouse to receive stock.
• Advise warehouse of incoming deliveries daily.

KPI’s:

• Stock days cover for Ingredients.
• Customer service levels.
• Supply bias.
• Plan Adherence.
• Sufficient quantities of ingredients to meet production plan.
• Material planning coordination.
• System maintenance.
• Working capital management.
• Obsolete and quality compromised stocks.
• Stock holding at suppliers.
• Inbound Strike Rate of raw material (Further Processing).
• Close off open PO’s.

Closing Date: 23rd, March 2022