National Fleet Co-ordinator (Edenvale) (JHB East Rand) at Econo Foods

PURPOSE OF THE ROLE

• The National Fleet Co-ordinator will play a pivotal role in supporting the National Logistics Manager in achieving an efficient and well-managed fleet. This position requires strong organizational and communication skills, attention to detail, and the ability to ensure compliance with company policies and regulations.

KEY RESPONSIBILITIES

Asset Management:

• With the National Fleet Manager, manage and oversee the fleet assets within Econo Foods and Taylor Made Foods, ensuring optimal utilization and fuel efficiency.
• Monitor and report on daily diesel consumption, taking corrective actions for unacceptable levels.
• Monitor and report on driver behaviour, utilizing the fleet telematics systems in place.  Take necessary action to drive addressing of incorrect behaviour on a regional level.

Vehicle and Trailer Oversight:

• Ensure all vehicles and trailers under your control are within service limits and legally licensed, by equipping regional teams with the appropriate reporting and tools.
• Report breakdowns to the branch manager and address new damages or defects promptly.
• Develop and maintain schedules for vehicle maintenance, inspections, and deliveries.
• Ensure the fleet image is kept at a high standard and reflective of our proud brand.

Administrative and Documentation:

• Attend to general administration and documentation management on a daily basis.
• Maintain accurate records of vehicle inspections, maintenance, and compliance documentation.

Fuel Management:

• Monitor and manage fuel consumption to control costs and reduce environmental impact.
• Implement systems to track fuel cards and optimize fuel efficiency.

Compliance and Regulations:

• Stay informed about and ensure compliance with national and local transportation regulations.
• Conduct accident/incident investigations and submit required documentation.

Cost Management:

• Support the National Fleet Manager in the development and management of budgets related to fleet operations, including maintenance, fuel, and vehicle acquisition costs.
• Identify opportunities for cost savings and implement strategies to reduce operational expenses.
• Support lean logistics initiatives and work closely with the Warehouse and Distribution teams to achieve targets set.

Technology Integration:

• Implement and manage fleet tracking systems to monitor vehicle locations, performance, and driver behaviour.
• Utilize telematics technology to gather data on vehicle usage, driver behaviour, and maintenance needs.

Safety and Risk Management:

• Implement safety programs and policies to ensure driver well-being and reduce the risk of accidents.
• Identify and mitigate potential risks associated with fleet operations.

Communication and Collaboration:

• Communicate with Regional Teams, the Logistics Central office team, Suppliers, Finance, and other stakeholders to ensure smooth operations.
• Collaborate with other departments, such as logistics, supply chain, and finance, to optimize organizational efficiency.
• Travel to the various company locations to offer support to the regional teams, and to assist with overall fleet management improvement nationally.

Emergency Response:

• Develop and implement plans for responding to emergencies or accidents involving fleet vehicles. 

Continuous Improvement:

• Analyse key performance indicators (KPIs) to assess fleet operations' efficiency and effectiveness.
• Stay informed about industry best practices and emerging technologies for continuous improvement.

Requirements
QUALIFICATIONS & EXPERIENCE

• Matric certificate or equivalent qualification (would be an advantage).
• Familiarity with vehicle tracking systems (Geotab, Mix, Cartrack, and/or Fleet IT).
• A minimum of 2 years’ experience in controlling a large fleet complement.
• Vehicle stock control knowledge.

COMPETENCIES REQUIRED

• Building and maintaining relationships with strong interpersonal skills - living out the company values and unique HO HOLA culture.
• Friendly, helpful, confident yet humble, and able to work well in a team.
• Ability to work in a highly competitive, fast paced and dynamic environment.
• Ability to communicate fluently in English (written and verbal).
• Comprehensive knowledge of Microsoft.
• Strong communication skills.
• Accuracy and attention to detail.