National Payroll Administrator at CFAO

Key Responsibilities

Payroll Processing and Inputs

• Collect, verify, and input data for new hires, terminations, transfers, and other payroll-related changes.
• Handle payroll inputs for perks tax, maternity leave, fuel allowances, and commissions and incentives.
• Process timesheets and manage commission, incentives, overtime, standby, and shift data for payroll accuracy.
• Payroll Imports and Data Management
• Import and validate overtime, standby, commissions, and incentive data.
• Ensure accurate and timely processing of payroll data, following company policies and regulatory requirements.
• Benefits Administration
• Manage applications, additions, and changes for medical aid and gap coverage.
• Collaborate with HR and benefits providers to maintain updated employee benefit records.
• Payslip and Document Distribution
• Print and distribute monthly payslips and annual IRP5 forms to employees.
• Ensure compliance and confidentiality in handling employee payroll documentation.
• Reporting and Compliance
• Prepare monthly reports for senior management, including the GM Report and training department reports (Staff and Step reports).
• Conduct month-end reconciliations for third-party payments (garnished orders, SARS).
• Ensure compliance with statutory obligations, such as SARS submissions and ACB payments.

Data and System Maintenance

• Regularly update employee personal data on the VIP system.
• Maintain the payroll and HR system, ensuring data accuracy and security.
• ESS (Employee Self-Service) Administration
• Support ESS administration by creating new employee profiles and leave approvers.
• Handle ad hoc ESS queries and general leave inquiries.
• Month-End Reconciliations and Supplier Payments
• Prepare and reconcile monthly end payments for suppliers, including ACB payments for loans, advances, and other supplier payments (eg, Sage, Alpion).
• Prepare recon for each month-end payment to suppliers.
• Document Management
• Maintain payroll documentation by saving all input documents in employee staff files.
• Ensure easy access and secure storage of payroll and benefits-related documentation.
• Employee Assistance and General Support
• Provide general assistance to HR administrators and handle payroll-related employee inquiries.
• Support HR in various administrative tasks to ensure smooth payroll and HR operations.

Education level

• Bachelor's degree or equivalent

Experience level

• 4 to 6 years